april 10th, 2025 meeting minutes

Present: Karissa & Elijah Canfield, Bonnie Charette, Dan Mercurio, Phil Crutchfield (friend Kathy), Kris Krzyzanski, Thad Bogart, Cheryl VanVliet, Hal Hultman, Tim Root, Maureen Posler (via phone), (Guests: Alex Hanson-S. Lyon Creek Clean-up, Ryan DeSana-Principal of Bartlett Elementary School), and Theresa Furget.
Elijah called the meeting to order at 6:30 PM.

1. Additions & Corrections: Thad added Civitan Project Planning Template to 6d.
2. Approval of March 13th, 2025, Minutes: Thad made a motion, and Phil seconded it to approve the March minutes. Motion passed,
3. Treasurer’s Report: Elijah went over the general and MP accounts for April 2025 in Diana’s absence.
   1. Finance & Budget Committee: No report
4. Correspondence: None.
5. Member Recruitment & Retention (MRR) Committee Update: Karissa reported that she has a meeting tomorrow with the Lyon Today editor about an ad.
6. Open Discussion:
   1. Washer/Dryer-Barlett Elementary-Ryan DeSana/Principal: Ryan explained the need for this. He also explained the need for clothing for the first and second graders (underwear in particular). Mark (Roundabout Resale Shop) indicated at the March meeting he could help with this. Ryan will contact him. A brochure was passed around for a washer/dryer combo that costs about $1,802.00. An electrician is donating his labor to set up the electrical for the machine. Phil made a motion, and Kris seconded it to donate up to $2,000.00 out MP account to purchase the washer/dryer combo for Bartlett Elementary School. Motion passed.
   2. Winter Project Discussion (Goal decide by May 2025 for 2026):

i.Random Acts of Kindness Ideas: Doing antique appraisals at Sr. Center in S. Lyon, doing something with homebound individuals-Meals on Wheels. Will decide at May meeting whether to take on an activity or not for the winter quarter of 2026.

1. MI Monster Dash: Taken off the agenda.
2. Civitan Project Planning Template-Thad: The template goes from beginning to end of a project. The event’s calendar prepared by Karissa gives a glance to all events with some of the same features that the template gives only in more detail.

 
 

1. Club Officer Elections 2025-2026-Elijah: Theresa will stay as Secretary-unless someone else wants to take over, then she will hand it over. Diana has indicated that she will step down at the end of September 2025. This will leave the other three positions open-president, president-elect, and treasurer. While elections should be held in June, new club officers do not have to be turned into Civitan International until October 1, 2025. Elijah asked the members to give it some thought as to filling one of these club officer positions. There’s mutual sharing of information amongst officers, so no one is in a position by themselves, ever.
2. Project Updates:
   1. Charity Poker-April Event This was the biggest profit the club has ever taken in. Luckily, the club was part of a $150 poker tournament event which helped to raise the profit level!
3. Upcoming Projects:
   1. Adopt-a-Highway Cleanup April 12th: Meet at the New Hudson Biggby Store at 10 AM (rain date is the 13th). Need 6-8 people. Lunch afterwards. Safety vests, gloves, and grabbers will be supplied.

i.September 20th-28th cleanup TBD.

1. Scholarship April 16th-Cheryl & Maureen (via phone): There has only been a total of 2 applications from S. Lyon HS (none from East). Hopefully more will come prior to the April 16th deadline. Need to hang up more flyers around town. Maureen asked that Karissa contact the DDA and Thad the city council about the scholarship. The committee will me the first week of May to decide if there are any winners. Scholarships are to be given on Honors Night June 3rd and 4th and will need presenters. She asked Kris if he will do it. Kris will consider it and get back with her.  Also, need someone to take pictures on those nights.
2. S. Lyon Cleanup May 4th 9AM-1PM (at 400 McMunn St-MI Seamless Tube & Pipe-Truck Parking Lot)-Alex Hanson: Alex stated this is the 21st cleanup being held. They are now a 501 (c) non-profit organization. He also mentioned that the level of sponsorship has decreased. There are three tiers of sponsorship: $100-name on flyers and newspaper, $200- same as $100 and giveaways, $500-same as $100 & $200 with tent/table at event. Last year the club donated $500 and gave out coffee/hot chocolate, granola bars and bananas. Tim made a motion, and Bonnie seconded it to donate $500 out of the MP account to The S. Lyon Area Cleanup Project. Motion passed. The members discussed providing coffee, hot chocolate, and snacks (no fresh fruit). Karissa stated that the beverages will include cups, sugar, and creamer. Kris made a motion and Tim seconded it to spend (not to exceed) $300 for the coffee, hot chocolate, and snack items out of the MP account. Motion passed. If no member steps forward to obtain the food items, then Thad will take care of it.
3. Youth Entrepreneur Market (YEM)-Elijah:

i.2025 Dates: May 10th, June 14th, July 12th, August 9th, and September 13th, 10 AM-3 PM. Setup 8:45 AM.
ii.25 sign-ups, 18 paid, 12 students for May.
iii.Marketing Plan: On site attractions, flyers, or other ideas? Thad indicated that it has been posted on FB and will do it again at the beginning of May.

1. Charity Poker Save the Date June 26th-29th: Thurs/Fri 6:30 PM-2AM, Sat/Sun 10 AM-6 PM.

i.New Room in Livonia starting in June-do we want to use 1 or 2 of our unused licenses? These events will run Mon-Wed from Noon to Midnite: This will be an all-day event for one charity for 3 days. This could be broken into 2 shifts for each day. Discussion was that the club had a challenging time filling 16 worker slots in April. The new event would require at least 24 worker slots and since it is 3 days (Mon, Tue, and Wed) it would also add a burden on the members that are no longer working. Elijah will let Krazy Kopz know the club will pass on the offer.

1. Next Meeting:
   1. Dinner Meeting April 24th at Teresita’s Mexican Grill at 6:30 PM.
   2. Business Meeting May 8th at Lyon Twp. Library at 6:30 PM.
   3. Dinner Meeting May 22nd: Theresa explained that the Plymouth-Canton Civitan Club will be joining KVCC at Teresita’s, as on May 15th they have Charity Poker and had to cancel their dinner meeting for that night.
2. Adjournment: Meeting was adjourned at 7:58 PM.

Minutes taken by Theresa Furget on April 10th, 2025, and respectfully submitted on April 11th, 2025.