june 13th, 2024 meeting minutes

Present: Julie Pelletier, Diana Bolton, Paulina Popowski, Phil Crutchfield, Cheryl VanVliet, Hal Hultman, Karissa & Elijah Canfield, Carol Sienko, and Theresa Furget. Guests: Travis Tomlinson & Tim Root.
Meeting called to order by Elijah Canfield (in Thad’s absence) at 6:33 PM.

1. Additions & Corrections: Elijah added Travis Tomlinson under 5a, and Theresa deleted Greater Brighton Area Chamber of Commerce under 5h on the agenda.
2. Minutes Approval-May 9th, 2024: Phil made a motion and Karissa seconded it to accept the May minutes. Motion passed.
3. Treasurer’s Report-Diana:  Diana went over the general and MP financial statements for June. Hal made a motion and Phil seconded it to accept the treasurer’s report. Motion passed.
4. Correspondence: Diana received a thank-you card  from the Back Door Food Pantry for the donation the club made on behalf of Rachid Hatem.
5. Project Updates:
   1. Travis Tomlinson: Elijah introduced Travis as an area youth that has been very active within the community and has received many accolades that his school has nominated him for. Travis will be entering high school this fall. Travis went over all the recognition/certificates he’s received this year:

i.US House of Representatives 7th Congressional District-Elissa Slotkin for Recognition of Volunteerism.
ii.District 13 Board of Commissioners-Phil Weipert, certificate.
iii.52nd District Court  1st Division  Novi, certificate.
iv.6th Judicial Circuit Court Family Division, certificate.
v.Oakland Co. Executive-David Coulter, certificate.
vi.Oakland Co. Sherrif-Michael Bouchard, certificate.
vii.MI House of Representatives Kelly Breen, certificate.
viii.S. Lyon Area Youth and Assistance-2024 Outstanding Youth, certificate.
ix.MI US Senator-Gary Peters, Certificate of Senatorial  Recognition.
 
Members congratulated Travis with applause for the recognition that he’s received                   Elijah stated that Travis would be a tremendous asset to the club , maybe under the family club plan. Theresa stated she wasn’t sure how Civitan Internation did this, but she’ll figure it out and members saw no problem to have Travis become a club member. Elijah made a motion and Paulina seconded it to have Travis become a member of the club, with the club paying his dues for him out of the general account for the first year. Motion passed.

1. Officer Election for 2024-2025: Elijah will be president and Diana will continue as treasurer, and Theresa will continue as secretary. Members were asked if anyone would step forward to be the president elect. There were no takers. The club can function without a president elect; however, someone would need to fill the president position for the 2025-2026 year. Cheryl conducted the voting. She asked three times if there were any nominations from the floor. Hearing none, she closed the nominations and conducted the voting. Elijah (president), Diana (treasurer), and Theresa (secretary) were elected unanimously. Offices take effect on October 1st, 2024. Theresa will submit the 2024-2025 club officers to Civitan International within a couple of days. The actual deadline is 09/30/24.
2. Voting at August CI Convention: Cheryl and Hal have decided not to attend. However, members can attend virtually, and this is the first year that all members can vote, either with in person or virtual attendance. Theresa pointed out the club must be a ‘Civitan Club in Good Standing’ to allow members to vote. In the past, for the club to achieve this, current club officers had to complete their officer training (which they did in the summer of 2024). Now, CI has added that the club officers must also review the documents on: Vulnerable Communities Protection and Licensing Agreement by June 15th, 2024 .   As of tonight’s meeting, one officer hasn’t completed the review. Theresa has reminded this person to do so and will stay on top of it. Once this has been completed and the form for compliance has been submitted to CI, then the club will be in good standing and any member attending the convention either in person or virtually will be able to vote. Note: As of June 14th, KVCC is a ‘Civitan Club in Good Standing’!
3. CI Convention: Will be held in Albuquerque, NM August 4th-7th, at the Embassy Suites by Hilton with room rates at $159 plus tax. This includes breakfast and the manager’s afternoon reception. Registration deadline is July 15th to be eligible to vote. Further convention details can be found at: https://civitan.org/convention/.
4. Youth Leadership and Diversity Convention:  Has been cancelled for the second year in a row. Only nine delegates (eight from Canada) were registered. Also, Taylor Jefferies, one of the co-chairs has resigned.
5. Camp Civitan Report: Cheryl stated there were 60 campers with fun filled days with all sorts of activities. Carol stated she still has 8 MI Lottery Raffle tickets to sell.
6. Essay Scholarship Report: Paige did an outstanding job of representing the club and handing out the scholarships to the four seniors. There are pictures on Facebook of two of the winners. Thad has pictures of the other two winners and will post those soon.
7. Youth Entrepreneur Market Report: Elijah stated there were 12 booths with about 15 vendors. The kids did a good business and stated they would come back. Next market is July 10th. So far, there are 25 vendors signed up for July. Need more club members to help at the club’s booth.
8. Charity Poker June 20th-23rd Maureen had to pull out of two slots she signed up for due to her recent hip surgery. The records slot for June 22nd and the cash slot for June 23 positions need to be filled. Since the meeting-Kris signed up for the June 22nd position. Thanks Kris! Just in need of the cash position for June 23rd to be filled. If you would rather do the records position, Cheryl is willing to switch to the cash position. Just need one more position filled. It goes a lot easier with four people working at the event. Here’s the link to signup: https://www.signupgenius.com/go/30E0C4DAEA62CA6FC1-48969714-kvcivitan
9. June Music on the Grand Report: It was a great evening and most enjoyable. Next club event is July 17th, and the club will be doing the  kids games/crafts. The last event that the club will be working on is August 14th. Need more members to attend and help.
10. Pumpkinfest  September 28th-29th (just added): It’s time to gather the stuffed animals (new and gently used). Last year the club gave away over 700 animal’s Diana will be caring for and housing the critters until September. Start hunting the critters down. Hal explained the game ’Wheel of Chance or Fortune.’ He’ll divide the wheel up, so it shows what prize is won. Discussion of other prizes (LED rings, candy, etc.) besides the stuff animals will be determined later.

1. Dinner Meeting June 27th at 6:30 PM at Teresita’s Mexican Grill.
2. New Business:
   1. KVCC Website:  It was pointed out that the meeting place for the dinner meeting notes the Lyon Twp. Library and not Teresita’s Mexican Grill. Elijah will check it out.
   2. Karissa is the new chairperson for the DDA. Congrats Karissa!
   3. Welcome to Travis and Tim as the newest members of KVCC!
3. Adjournment: Karissa made a motion and Phil seconded it to adjourn the meeting at 7:50 PM. Motion passed.

Minutes taken on June 13th and respectfully submitted on June 15th, 2024 by Theresa Furget.