july 10th 2025 meeting minutes

Present: Carol Sienko, Diana Bolton, Elijah Canfield, Hal Hultman, Cheryl VanVliet, Maureen Posler, and Theresa Furget.
Elijah called the meeting to order at 6:35 PM.

1. Additions & Corrections: None.
2. Approval of June 12th, 2025, Minutes: Hal made a motion and Diana seconded it to approve the June 12th minutes. Motion passed.
3. Treasurer’s Report: Diana went over the general and MP accounts for July. Maureen made a motion, and Carol seconded it to approve the treasurer’s report. Motion passed.
   1. Finance & Budget Committee: No report.
4. Correspondence: Elijah received the Navigator patch from Civitan International for the club’s donation to Civitans at the Helm for 2023-2024. Cheryl will sew it on the club’s banner.
5. Member Recruitment & Retention (MRR) Committee Update: No report.
6. Club Officer Elections for 2025-2026: Elijah will remain as president, Carol will be president-elect, and Theresa will remain as secretary. That just leaves the treasurer’s position open. Once elections are held (hopefully at the August 14th business meeting) Theresa will submit the club officer report to Civitan International (CI). Online training will start on September 1st, 2025, and all officers must take the training by November 30th, 2025. Officers will be contacted by CI to take the online training which is a power point presentation that takes about 30 minutes which can be paused as many times as needed. Usually, a short quiz is taken and the officer then becomes certified.
7. Open Discussion:
   1. Theresa’s Upcoming Surgery: Theresa will be having left total knee replacement on August 11th and will be out of commission for all of August and most of September. She needs someone to take the August and September minutes for her. Maureen stated she would take the minutes. Theresa will continue to send out the minutes to members, do the club newsletter, make reservations for Teresita’s Mexican Grill, and anything else she can do from home. Once she is cleared to drive and is able, she will be back participating in club events.
   2. New Project-Carol & Cheryl: Carol has been in contact with two local group homes for senior women, The New Hudson Manor, and The Grace Rae Manor. This can be the third project that was discussed earlier at prior business meetings. The thought is that the club would send birthday and holiday cards to the women, along with flowers on their birthdays and a goody bag at Christmas time. New Haven has up to six occupants (currently they have four), and Grace Rae has up to seven occupants. Carol is in contact with both group homes and is able to get the names and birthdays of the women. Carol will recontact the homes to secure the names and birthdays of the women. Club will decide later whether to expand this project or just keep it as is.
8. Project Updates:
   1. Charity Poker: The June event was extremely profitable and was busy. Sue Misener stepped in and was the recorder on the last day. Discussion was that four members are needed for every day of the event. This makes it go much smoother. Hal brought up that there needs to be more seed money . This will alleviate the need for members to go to various banks and restaurants looking for more singles, fives, and tens prior to the next day of the four-day event. 
   2. Youth Entrepreneur Market-June:

i.26 students/vendors participated. The weather was good; however, foot traffic was down.

1. Upcoming Projects:
   1. Youth Entrepreneur Market (YEM)

i.2025 Dates: July 12th, August 9th (Oakland County will have an inflatable, rescheduled from May), and September 13th. Set up is 8:30-8:45 (set up tent). Make sure to wear your club tee shirt and name badge. The market will run from 10 AM-3 PM. Elijah brought up the fact that in 2026, Pontiac Trail Rd will be under construction from the railroad tracks to just south of 9 Mile Rd. and will basically be shut down. This will significantly impact on YEM for 2026. Discussion was where to relocate YEM during this time. The New Hudson Inn has space behind their parking lot and while they serve breakfast, this space is hidden. The New Hudson United Methodist Church/Inspiration Park was discussed as was the Tractor Supply store which has available area. Pastor John will be contacted.
ii.22 students/vendors are planned for July.
iii.$5 Voucher Program: Elijah reported that Bonnie & Dan came up with this fantastic idea to hand out vouchers worth $5 at Biggby (S. Lyon) Store and Lucas Restaurant to be turned in for Civitan Cash, that customers would spend at the market. The voucher is good for $5 in Civitan Cash. Customers turn in the voucher at the KVCC tent and receive the Civitan cash. At the end of the market the vendors turn them in at the KVCC tent and receive the cash. Elijah has a flyer to hand out to each vendor explains how this works. The vouchers are only good for July 12 and are just for the first 100 customers turning them in. Members looked over the vouchers and the little box that Dan built to put the vouchers in. Everyone liked the vouchers and the box to hold the vouchers. Hal even gave them his stamp of approval! There was discussion that when the vouchers are turned in, the customers will receive the Civitan Cash, a YEM magnet and a flyer about KVCC. There was discussion about how to proceed in the future, if this is to be continued and the printing of the vouchers so as to show all dates of the YEM and use a punch, or print individual vouchers for each market date. It cost Dan a total of $50 for the vouchers, Civitan Cash and the box with the vouchers costing $35. Diana made a motion and Cheryl seconded it, to spend $500 from the general account to cover the cost of materials, the amount of $50 to Dan Mercurio, and the rest of the money to be used for the reimbursement of Civitan Cash to the vendors. Motion passed.

1. Music on the Grand-July 23rd & August 20th: This is held at Inspiration Park at the New Hudson United Methodist Church, located at 56730 Grand River, New Hudson 48165. The events run from 6-8 PM. Club tent set up will be at 5:30 PM. Cheryl has the games and tattoos to be applied via water (bring a squirt bottle). Theresa will use the club’s debit card to obtain the candy (non-chocolate) for prizes. July 23rd will feature The Killer Flamingos and the food truck will be Ark Burger Co. August 20th will feature Geff Philips & Friends and the food truck will be That Guy from Italy. As always, bring a chair, wear your club tee-shirt/name badge, and enjoy a great summer night!
2. Adopt-A-Highway- Cleanup: September 20th at the Biggby New Hudson parking lot at 9 AM. Rain date is September 21st.
3. Pumpkinfest September 27th-28th: Cheryl reported she has 1,200 stuffed animals!

1. Next Dinner Meeting July 24th at Teresita’s Mexican Grill at 6:30 PM.
2. Business Meeting August 14th at Lyon Twp. Library at 6:30 PM.
3. Adjournment: Meeting adjourned at 7:40 PM.

Minutes taken by Theresa Furget on July 10th, 2025, and respectfully submitted on July 11th, 2025.