july 11, 2024 meeting minutes

                                                Kensington Valley Civitan Club Business Meeting Minutes
    July 11,2024
Present: Phil Crutchfield, Kris Krzyzanski, Karissa & Elijah Canfield, Carol Sienko, Thad Bogert, Tim Root, Maureen Posler, Cheryl VanVliet, Hal Hultman, and Theresa Furget. Special guest: Shaylin LeBlanc, scholarship recipient.
Thad called the meeting to order at 6:34 PM.

1. Additions & Corrections: Thad added Shaylin/scholarship recipient under 5a. Karissa added KVCC Volunteer opportunity under 5h.
2. Minutes Approval -June 13th, 2024: Phil made a motion and Kris seconded it to approve the June minutes. Motion passed.
3. Treasurer’s Report: In Diana’s absence, Thad went over the July statement that Diana prepared. He indicated that Diana had a few questions about the June charity poker event with withdrawals and deposits. She also indicated that two scholarship checks haven’t been cashed yet. Hal made a motion and Phil seconded it to accept the July financial report. Motion passed.
4. Correspondence: None.
5. Project Updates:
   1. Scholarship Recipient-Shaylin LeBlanc: Shaylin thanked the club for the scholarship award and will cash the check. She was waiting until she could thank the club for it. She passed around a thank-you card to the club. She’ll be attending Concordia University in Ann Arbor this fall majoring in graphic design and digital multi-media. She’ll also be on the golf team. She stated she’s always enjoyed volunteering and will continue to do so. She gave a summary of areas that she’s been involved in within the community. The club enjoyed meeting her and hearing about her future. Wishing her the best.
   2. Officer Elections: These were held at the June meeting and are noted in the June minutes.
   3. YLDC: As noted at the June meeting, YLDC was canceled, due to the lack of delegates. Kris, who had 25 years’ experience with YLDC indicated  that this gave youths a tremendous learning experience and he’s sad to see the cancellation of it and expects this might be the end .  Kris gave some background on YLDC that had been going on for at least 52 years. It appears that once Civitan International started to restructure/reorganize around five years ago, YLDC lost the support of  CI unfortunately.
   4. Youth Entrepreneur Market YEM) July 13th (10-3 PM)-Elijah:  He has 17 confirmed vendors and another 11 from which he hasn’t heard. Thad indicated that he announced the event at the last city council meeting  and the mayor Steve Kennedy is in support of the event. Tim and his kids will hand out YEM flyers at the Farmer’s Market on the 13th. Thad will try to do a Facebook boost. Karissa indicated that YEM flyers were put in grab bags that are being handed out at The Touch a Truck event on July 17th from 12-3PM at Lowes .  This should help with the August and September YEM events. Theresa indicated that she wouldn’t be able to stay for the whole day and that members are needed at the end to help Elijah take the club’s tent down etc. Set up will be around 8:30 AM. Make sure to wear you name badges, club t-shirts and bring a chair.
   5. Charity Poker June Report: As mentioned under the treasurer’s report a profit was made. Thad thanked everyone that has worked the events. Elijah indicated that the club is done for the year, unless Krazy Kopz offers the club another event. If so, it’ll be a last-minute event and probably would have to be handled via email rather than a club meeting.
   6. July Music on the Grand-July 17th: Set up will be shortly after 5 PM. Theresa has the games and some prizes: bags of popcorn, bracelets, skeleton’s. Karissa will provide the candy (non-chocolate).Also,  Nazmiye will do the facepainting. The band will be Toppermost -Tribute to the Beatles. Karissa thinks the food truck will be the Grand Traverse Pie Co. More club members are needed to help as Carol, Cheryl and Hall will not be in town. Diana previously indicated she’d be there, Tim and Maureen also stated they’d be there too. Thad  also mentioned that S. Lyon has Music in the Park at the Gazebo in McHattie’s Park every Friday from 7-8:30 PM.
   7. Adopt-a-Highway Cleanup: Next cleanup is scheduled for September 21st-29th. The 21st-22nd is the same weekend as the Region 6 convention and the 28th-29th dates are the weekend of Pumpkinfest. The discussion was to tentatively schedule the cleanup for the 21st and 22nd as the rain date.
   8. KVCC Volunteer Opportunity-Karissa: Karissa indicated that the Lighting Up  of the Grand will be held on December 14th at 5:30 PM at the New Hudson United Methodist Church. Amy of the Lyon Twp. Downtown Development wanted to know if the club would run the first  Flashlight Mini Candy Cane Hunt. This would involve the club organizing and setting up the hunt. Basically, coning off the area, placing the candy canes around and then running the hunt.  Everything would be provided to the club: cones, flashlight, candy canes etc. Members felt this was a great opportunity and would like to do it.
   9. Pumpkinfest September 28th-29th: Cheryl has put the word out on Facebook seeking stuffed animal donations. She’s been unable to place anything on Market Place, as this is a selling site. It was suggested to check out a Facebook site for community charities. Thad indicated there’s a way around this, he’ll check it further. So far, a little over 100 animals have been obtained, need at least 800. Thad will inventory his LED rings  to see how many need to be purchased.
   10. Inspired Movement Project Update (Digital Play Scape)-Just Added by Maureen:  Thad indicated there’s been some technical issues concerning this and he unfortunately hasn’t stayed on top of it due to his busy schedule. .  It was suggested that other Civitan clubs that put on special needs events such as dances might find this beneficial to use. Theresa indicated that CI has not done any follow-ups on how the club is progressing with this project and probably won’t.
   11. Club Shirts-just added-Cheryl:  She wanted to know if members were interested in long sleeve shirts. The majority are interested. A couple are interested in sweatshirts. Cheryl’s not sure what her t-shirt guy can do. Thad indicated that he deals with Big Frog in Green Oaks Twp (they have the KVCC logo) and that anyone can order whatever they want and get within  a week or two. It’s located at the roundabout at Lee Rd and US 23 next to JC Penney’s. The actual address is 9690 Village Pl. Blvd. Brighton 48116.
6. Dinner Meeting July 25th at 6:30 PM at Teresita’s Mexican Grille.
7. Adjournment: Maureen made a motion and Phil seconded it to adjourn the meeting at 7:27 PM. Motion passed.

 
 
 
Minutes taken on July 11th and respectfully submitted on July 12th, 2024 by Theresa Furget.