october 10th, 2024 meeting minutes

Present: Cheryl VanVliet, Diana Bolton, Thad Bogert, Phil Crutchfield, Maureen Posler, Hal Hultman, Karissa & Elijah Canfield, Paulina Poplawska, guest-Mark Blondy, and Theresa Furget.
Elijah called the meeting to order at 6:30 PM.

1. Additions & Corrections: Hal made a motion, and Thad seconded it to accept the agenda. Motion Passed.
2. Minutes of September 12, 2024:  Thad made a motion, Maureen seconded it to accept the minutes. Motion passed.
3. Treasurer’s Report: Diana went over the October general and MP accounts. She stated she sent out the fourth quarter (July) and first quarter (October) dues to members. She stated that Civitan International (CI) increased the dues to $22.50 per quarter and Regional dues remain $4.50. Thus , the clubs dues can remain at $30 per quarter. Hal made a motion, and Phil seconded it to accept the treasurer’s report .  Motion passed.
4. Correspondence: None.
5. Open Discussion:
   1. Club Officer Training due November 30th, 2024:  Elijah stated he’s completed the president training. Diana and Theresa will complete their training by the deadline.
   2. Finance & Budget Committee:  Elijah stated that CI is really pushing clubs to have a yearly budget. Club members were in agreement with this. Diana will chair it, and Paulina and Elijah will serve on the committee. The budget will include the general and MP accounts,
   3. Third Major Club Project: Elijah stated that in the summer there’s the Youth Entrepreneur Market, fall has the Desert Angel collection for the troops, and the club needs to have a project for the first quarter (Feb-March). Members discussed sponsoring a service dog (Paws With a Cause, Blue Star Service Dog etc.),  dance for special needs individuals. There’s all that money in the MP account waiting to be spent on something within the community. Elijah wants members to give it some thought and produce some ideas for the January business meeting.
   4. Club Christmas Party December 12th @6:30 PM: While this is a business meeting, normally it’s the Christmas party in which we wrap the gifts for the family adopted through Active Faith. Kroger’s chicken can be the main entre and members can bring a side dish to bring. Paulina will check to see if her library (Salem-S. Lyon District Library) has their room available for the party.
6. Project Updates:
   1. Youth Entrepreneur Market (YEM)-Elijah:

i.Mail Participation Certificates-Members felt this should continue to be done. Maureen and Cheryl will do this, and Elijah will give them the names and addresses of the youths.
ii.Implement Refundable Deposits- Elijah explained that only about 50% of the individuals that sign up to participate show up. As the market grows larger, this could impact on available space. If they had to pay a deposit of $20 per event which would be refunded to them if they showed up. The application would state that a spot is reserved only if a deposit is paid. There’d be an emergency policy  that would be on a case-by-case basis. This would be decided by Eliijah.
iii.Retail Shop Update-Mark Blondy: Mark owns the Roundabout Resale shop in New Hudson. He attended the last YEM event in September and offered a table in his shop to all the youth entrepreneurs. So far, only one has taken him up on his offer-Malia of Bumble Beads. He would like to recontact them (but doesn’t have any contact info for them). Members felt since they’re minors, Elijah should send out an email to the youth and let them contact Mark if they’re interested in participating. He would have contracts with the youths stating all profits are theirs. Malia of Bumble Beads has a table with two tabletop signs, one addressing YEM and the other one addressing KVCC in his store. Karissa stated Malia has also been selling her items at the Biggby Stores. Malia’s profits go to the Blue Star Service Dog organization.
iv.Facebook Group Creation: Elijah stated Malia’s mother reached out to him concerning a Facebook group that would be beneficial to youth that are interested in starting a business and all it involves. It would be a support group and would only be open as a private group and not open to the public. KVCC would be the administrator of the group. Members felt this was a great idea and would be helpful to YEM.

1. Pontiac Trail Cleanup-Hal: Hal reported it was a great day. They only had 4-5 bags and filled them up. Need to contact Sue about getting more bags-Cheryl will handle this. New motto: Don’t toss trash-We pick it up”-Hal Hultman author.
2. Pumpkinfest-Thad: Took in 1,306 tickets, which will be a profit of $1,306 for the club. Cheryl estimated the club gave away 500 stuffed animals, have 700 left for 2025 Pumpkinfest. The Wheel of Fortune was nicely divided up between the various sizes of animals (small, medium, and large) with the LED rings and candy.
3. Scarecrows on the Grand-Cheryl: Sam the scarecrow was put up at Inspiration Park on October 6th, by Maureen, Cheryl, Theresa, and Hal. Sam can be taken down November 1st , no later than the 6th.Cheryl submitted a bill for $56.51 for Sam’s costume. Theresa made a motion, and Phil seconded it to reimburse Cheryl for $56.51 out of the general account. Motion passed. Cheryl also submitted a bill for $33.00 for the stand to hold the laminated placard about KVCC. Thad made a motion, and Phil seconded it to reimburse Chery $33.00 out of the general account . Motion passed.

1. Upcoming Projects:
   1. Focus Hope October 12th-Cheryl:  The Plymouth-Canton Civitan Club will leave the Costco parking lot (I-96 service Dr. and Middle Belt Rd.) at 8:30 AM to carpool down to Focus Hope.  Otherwise meet down at Focus Hope by 9 AM to build food boxes for seniors and low-income families. Afterwards lunch at Polonia’s and a trip to the New Palace Bakery. About six club members will be going, Diana, Carol, and friends.
   2. Goodies on the Grand (Trunk or Treat)-October 19th 4:30-6 PM-Karissa:  Members will need to set up between 3:45-4 PM.  Will use the left-over candy and LED rings to hand out. Diana, Theresa, and Elijah will be attending. Will use the back end of Diana’s truck to hand out the treats. Cheryl will give Theresa a Halloween  tablecloth and decorations to use.
   3. Desert Angel Packing Party November 14th-Karissa: This will be held at the Lyon Twp. Municipal Center located at 58000 Grand River Ave. New Hudson 48165. Members need to show up at 4:30 PM to help set up and organize. Will open to the public at 6 PM. The club will supply pizza, cookies, and beverages for the event. Karissa made a motion, and Diana seconded it that $500.00 out of the general account be used for the food, beverages, and supplies for the event. Motion passed. Theresa will pick up the paper products (plates, cups, and napkins). Hal will pick up the beverages and Cheryl will pick up the cookies. Donation boxes will be placed at the Biggby Stores , Lyon Twp. Center, and  the senior center next week. Wal-Mart is being contacted for donations. The  Turtle Creek subdivision is having a fundraiser at Aubree’s on October 23rd, with 20% of the food bill going towards Desert Angels. Must mention Desert Angels or Turtle Creek when ordering. The members decided to move the dinner meeting from the 24th to the 23rd and have it at Aubree’s to take advantage of the fundraiser. 
   4. Light Up the Grand December 14th-Karissa: Will need to bring the tent and battery lights for the tent. Also bring the KVCC sign. The Flash Light Candy Cane Hunt supplies and treats will be provided. The hunt will go from 4:30-6 PM.
   5. Adopt-A-Family Planning-Cheryl: Last year there were two families with a total of six kids. Members decided to keep it at 6 kids. Cheryl will have Vivian contact Active Faith for the names and wish lists. The members doing the shopping will meet at the Wixom Target Store on December 7th at 10 AM. 
   6. Abby Park Festival of Trees-Cheryl: No info has been sent out by Abby Park. This year’s theme for the tree is patriotic. Cheryl has the decorations. Tentative date to assemble the tree is November 29th.
   7. Charity Poker 2025 Dates-Elijah: April 3rd-6th and he was able to get the June dates changed to the 26th-29th.  Mark your calendars with the dates.
2. Next Meeting:
   1. October 23rd (Wednesday) at Aubree’s @ 6:30 PM. Desert Angel fundraiser.
3. New Business:
   1. Active Faith-Thad: Need help on October 23rd to move to their new location across the street.
4. Hal made a motion, and Maureen seconded it to adjourn the meeting at 8:16 PM.

Minutes taken by Theresa Furget and respectfully submitted on October 14th, 2024.