​Kensington Valley Civitan Club Business Meeting Minutes
April 11th, 2024
Present:  Maureen Posler, Cheryl VanVliet, Hal Hultman, Thad Bogert, Diana Bolton, Paulina Poplawski, Karissa & Elijah Canfield, Carol Sienko, and Theresa Furget.
Thad called the meeting to order at: 6:30 PM.

1. Additions & Corrections: Thad added American Brain Tumor Association under 5n.
2. Minutes Approval-March 14th, 2024Hal made a motion and Maureen seconded it to approve the minutes. Motion passed.
3. Treasurer’s Report :Diana went over the April  financial report. Hal made a motion and Carol seconded it to accept the treasurer’s report. Motion passed.
4. Correspondence: Theresa passed around the Christmas card from Doug Powell with pictures of himself and his granddaughter Gail.
5. Project Updates:
   1. North Central Meeting: Cancelled.
   2. CI Convention:  Will be held in Albuquerque, NM August 4th-7th, at the Embassy Suites by Hilton with room rates at $159 plus tax. This includes breakfast and the manager’s afternoon reception. Further details can be found at: https://civitan.org/convention/.
   3. Youth Leadership and Diversity Conference (YLDC) July 7th-12th:  Theresa handed out packets concerning the conference. The cost is $375 per delegate. Elijah has some nieces/nephews he’ll contact along with contacting the YEM parents. Vivian’s great granddaughter Alyssa Gale has completed an application and she’s requesting that Alyssa be given a KVCC scholarship to attend. Paulina made a motion and Hal seconded it  that the club give Alyssa a scholarship of $375 out of the MP account to attend YLDC for 2024. Motion passed. It’s stipulated that delegates sponsored by the club come and give the club a presentation of their experiences.
   4. Camp Civitan June 6th -9th: Cheryl stated that she has 35 campers so far. She had to raise the cost to $230 this year. She’s looking for the club to provide a scholarship to a Lansing camper as there’s no longer a Civitan club in Lansing. She still needs bingo prizes, but no jewelry. Camp theme is Halloween. Carol has raffle tickets to sell as a fundraiser for the camp. Thad made a motion and Carol seconded it to provide a scholarship to a Lansing delegate (Cheryl will determine who receives the scholarship) at the cost of $230 to come out of the MP account. Motion passed.
   5. Essay Scholarships: Maureen reported five essays have been received so far. The deadline is April 17th, and she expects this is when the rest of the entries will be received. After this time, the committee will meet and decide the winners for each high school in S. Lyon.
   6. Charity Poker May 9th-12th:  Elijah reported that 14 members are signed up to work the event, there are 16 slots. Only two slots need to be covered: Runners  for 05/11 and 05/12. He went over the procedures for working the event and a copy of the document will be available at the event for guidance. To sign up to work the event:

https://www.signupgenius.com/go/30E0C4DAEA62CA6FC1-48965957-kvcivitan

1. 20th Annual S. Lyon Area Creek Cleanup April 21st: Diana indicated the donation check to be a sponsor ($500) has been sent. The club is the only sponsor that’s providing refreshments before the cleanup starts. Karissa is donating the coffee  and she’ll also provide hot chocolate ($60). This will also include the cups, condiments, and napkins. Thad will pick up two boxes of granola bars ( about 100 bars) and bananas from Costco. Paulina made a motion and Karissa seconded it to spend up to $125 from the MP account to cover the hot chocolate, granola bars and banana’s. Motion passed. Members (Thad, Hal, Cheryl, Diana, and Theresa) will set up around 8 AM .  Hal will bring the tent and tablecloth; Thad will bring the table and chairs. Diana will pick up the beverages from Biggby. The event is located behind McHattie’s Park at MI Seamless Tube & Pipe (MST) located at  400 McMunn  St. S. Lyon, 48178.
2. Greater Brighton Area Chamber of Commerce: See below-YEM.
3. Youth Entrepreneur Market (YEM) May 11th: The Greater Brighton Area Chamber of Commerce will be doing a ribbon cutting ceremony at 9:45 AM to welcome the club into the chamber  and opening the start of the YEM for 2024. Elijah is asking the youth (has about nine vendors so far) to start setting up at 9 AM and for members to come at 8:45 AM to set up. The club will provide refreshments of water, hot chocolate, and cookies. The discussion was to obtain magnets with YEM info along with the club’s logo. About 200 magnets (left over’s can be used at other events to  promote the club and YEM. The magnets and club brochures will be handed out in cellophane bags (Karissa has these) at the ribbon cutting event. Also, a basket with the products from each vendor will be raffled off. Karissa made a motion and Cheryl seconded it that the club spend up to $350 out of the general account to obtain the refreshments (hot chocolate, water, and cookies), promotional items (magnets), and about $10 item from each youth vendor  for the raffle basket. Motion passed. Elijah passed around flyers of the YEM for members to take and post wherever they can. Also, the YLDC packets will be passed out to the youth vendors. There was discussion of Facebook advertising via boost. Thad made a motion and Paulina seconded it that the club spend $10 per YEM event (5 events at a cost of $100 in total) to come out of the general account to boost the event on the club’s Facebook page. Motion passed.
4. Music on the Grand June12th: Karissa has kite kits for the June event. Will do the carnival games for the July and August events. Will see if Nazmiye will do facepainting.
5.  Focus Hope May 18th: The Plymouth-Canton Civitan club needs help (especially younger individuals to lift the boxes) in building food boxes for seniors and lower income individuals. If interested, meet at the Costco parking lot located at I-96 and Middle Belt Rd at 8:15 AM to carpool down to Focus Hope. Otherwise, you can drive directly to Focus Hope (by 9 AM) located at  1400 Oakman Blvd, Detroit 48238. Parking (surrounded by a black fence) will be across the street from the building. Afterwards the group will go to lunch at Polonia’s and make a visit to the New Palace Bakery.
6. Adopt-a-Rd Cleanup April 14th: Meet at the New Hudson Biggby located on Milford Rd. at 10 AM.
7. Inspired Movement Project (Digital Play Space): No update.
8. American Brain Tumor Association 5K Run:  Elijah went over the info about the May 18th 5K run which also includes a Brews & Chews event to be held at the Kensington Metro Park. Members decided to pass on this.
9. Pumpkinfest September 28th-29th : Theresa indicated that she received the 2024 application for the event. She’ll complete it and let Diana know when the fee must be paid. The booth fee for the year has increased from $50 to $60. Thad made a motion and Carol seconded it that $60 be spent out of the general account to pay for the booth fee. Motion passed.
10.  Facebook Page Content-Cheryl questioned what’s been appearing on the club’s page as she’s not really seeing what the club has already posted. Karissa suggested she needs to click on Search and select prior to starting  the scroll process.

1. Dinner Meeting April 25th  at 6:30 PM at Teresita’s Mexican Grill.

Adjournment: Carol made a motion and Karissa seconded it to adjourn the meeting at 7:50 PM. Motion passed.
Minutes taken on April 11th and respectfully submitted on April 12th, 2024 by Theresa Furget.

Present: Thad Bogert, Phil Crutchfield, Diana Bolton, Karissa Canfield, Carol Sienko,
Cheryl VanVliet, Hal Hultman, Paulina Poplawska, Julie Pelletier, Maureen Posler
 
Meeting called to order:  6:30 PM
 
Additions: 2 additions were made to Project Updates.
 
Minutes: Maureen passed out copies of the minutes from last month that Theresa provided.  There was one correction on the date for Charity Poker in May.  Once the correction was noted, Phil made a motion to accept the minutes and Cheryl seconded the motion.  All were in favor and motion was passed.  
 
Treasurer Report: Diana provided a report for both the general account and the MP Account.  Please see Treasurer Report for details and balances. Phil made a motion to accept the Treasurer’s report and Cheryl seconded.  All present were in favor and the motion passed.
 
Correspondence:  Karissa reported that there was an article in “Lyon Today” that referenced Youth Entrepreneur Market (YEM). Karissa also reported about a chamber event and the founders of Beautiful Harvest Food Pantry.  The pantry is run by a Mother/Daughter team. Karissa passed around two pamphlets that describe the pantry activities. 
 
Carol Sienko talked about a grant she received for $230. She also reported about a donation for Camp Civitan from her investment firm.
 
Thad report that a KVCC member Rashid passed away.  Rashid did not attend many meetings and was ill recently.  He left a wife and a 17 year old son.  The family requested donations to a food pantry in the St. Clair Episcopal Church.  There was discussion about a memorial donation when a club member passes away.  Thad made a motion to donate $500, from the MP account to the food pantry.  Maureen seconded the motion.  All present were in favor and motion passed.
 
North Central Meeting: The North Central meeting will be held April 12 & 13, 2024 in
Benton Harbor.  Rooms are available for $99.00 plus taxes.
 
International Meeting:   The Civitan International meeting will be held from 8/4 to 8/7/2024 in Albuquerque, New Mexico. No additional details have been published as yet.
 
Essay Scholarship: One essay has been submitted to date.  Paige was going to ask the two high schools to repost the essay contest and Cheryl VanVliet was going to contact Sue Meisner about posting on different community sites.  Elijah was going to repost the essay contest on our Facebook page.  April 17 is the deadline for high school seniors to submit an essay. If any member knows a  high school senior attending the South Lyon or South Lyon East  high schools, and are going to be attending a college, community college, trade school or certificate school, perhaps suggest they look at the contest details.
 
Charity Poker: Our next Charity Poker will be on May 9th – 12th.  Several members, who always volunteer for several shifts, will be unavailable to volunteer for the May poker nights, leaving us very short.  We need all members to volunteer for this session.  Remember you are not playing poker, just working administrative roles.  If we fail to get enough volunteers, Krazy Kops will not want to give us poker nights again.  This is a significant fund raiser.  Without it, we would have to struggle to get money for our various events. Elijah will send out a sign up genius to sign up for shifts next month. Elijah has also submitted our applications for the charity poker dates.
 
20th Annual South Lyon Area Creek Clean-up: KVCC will be a sponsor this event and after a lot of discussion, it was decided that the club will purchase Biggby Coffee and fruit or granola bars for people cleaning up. Vests and grabbers will be provided, however KVCC will loan our grabbers and vests to volunteers as well.  Toarmina’s will be providing pizza for the event. It was suggested that someone being a trash can for our tent area.
 
Greater Brighton Area Chamber of Commerce: The club joined the Brighton Chamber of Commerce.  Paulina is one of the ambassadors.  Joining the chamber has a lot of benefits to KVCC. For example, we can post our events of their calendar which provides added visibility.
 
Youth Entrepreneur Market (YEM): The YEM starts on 5/11/2024 and on 5/11, there will be a ribbon cutting event.  We can use the DDA website to publicize our market. Cheryl will handle insurance for the club & Paulina will be the ambassador to the Greater Brighton Chamber of Commerce. Karissa passed around a newspaper, “Lyon Today” with an article that mentions the YEM program and had a picture of Thad and his exercise class. 
 
Road Clean-up: The next road clean-up will be on April 13 with April 14 as a rain date.  Club members participating should meet at the New Hudson Biggby at 10:00 AM.
 
Music on the Grand: Music on the Grand will begin on June 12 and is held on the lawn in front of the Methodist Church on Grand River. The club will have a tent on June 12, July 1 and August 14. We will decide what crafts at a later meeting.  The musical acts for the dates we decided on are:
June 12:  Weekend Come Back
July 17:  Tribute to the Beatles
August 14: Captain Fantastic (Elton John)
 
Cheryl gave updates on Vivien & Theresa’s health.
 
Our next meeting is a dinner meeting at Teresita’s Mexican Restaurant at 6:30 PM on March 28th.
 
7:33 – Motion to Adjourn:  Hal made a motion to adjourn and Julie seconded.  Motion passed.
 
 
Minutes respectfully submitted by:  Maureen Posler, March 17, 2024
​

Present: Phil Crutchfield, Julie Pelletier, Maureen Posler, Thad Bogert, Diana Bolton, Paige George, Karissa & Elijah Canfield, Paulina Poplawski, and Theresa Furget.
Meeting called to order by Thad at 6:30 PM.

1. Additions & Corrections: None.
2. Business Meeting Minutes of 01/11/24 and Dinner Meeting Minutes of 01/25/24 were reviewed by members. Maureen made a motion and Phil seconded it to accept the minutes. Motion passed.
3. Treasurer’s Report: Diana went over the general and MP financial statements for February. She also reminds members that the second quarter dues (January-March) are now due and need to be paid. Phil made a motion and Maureen seconded it to accept the financial report. Motion passed.
4. Correspondence: Karissa indicated that the Lyon Twp. Today Magazine will list the club’s business and dinner meeting dates and it’ll also list the Youth Entrepreneur Market information.
5. Project Updates:
   1. Greater Brighton Area Chamber of Commerce: Theresa indicated that this was previously discussed about joining the chamber. It costs $200 per year and the year runs from the month of joining to the following year. Karissa indicated the Chamber covers five cities and is very active. There’s both ticketed (fee involved) and non-ticketed (no fee) events that all members can take part in. A lot of times events are tied into a charity/non-profit. So, there’s a possibility that the club could benefit from this. Also, it’s a great way to network. Theresa will be the point person on this and share upcoming events with members. Karissa made a motion and Julie seconded it that the club join the Greater Brighton Area Chamber of Commerce by paying the $200 membership fee out of the general account. Motion passed.
   2. S. Lyon High School Scholarships: Maureen stated the applications are ready to go and the deadline will be April 17th for submission of the applications. Karissa will create a graphic to be used for advertising the scholarship to be used on the club’s website and on Face Book too.
   3. Desert Angels: Karissa indicated that 200 Miracle boxes were mailed out.  Cheryl received an email from a service person thanking the club for the Miracle box. She’ll bring it to the next meeting to share with members. Theresa indicated that she’s made a separate contact list for the Desert Angel group which currently has 20 names/e-mails. Maureen stated she has a list from the night of the packing party that she’ll give to Theresa, so, these contacts can be added to the list. Discussion was whether to send the monthly newsletters to these individuals. Theresa will do so and then monitor what responses she receives from this group, since there’s no upcoming packing party until probably sometime in November.
   4. Youth Entrepreneur Market (YEM): Elijah read a letter from Callie, a young girl that participated last year by making totes out of feed bags. She was very thankful for the opportunity to participate last year and looks forward to participating this year. This will be the third year and Elijah already has four applicants. This will continue to be held on the second Saturday of the month starting in May and going until September from 10 AM to 3 PM. ( May 11th, June 8th, July 13th, August 10th, and September 14th). Discussion was how to advertise the event to get more customers. Elijah discussed doing a video of the youth at the market explaining why they want to be an entrepreneur and then posting it on Face Book and elsewhere for marketing purposes. Elijah can make posters/flyers, but would need others to post them in various areas of the community such as the schools and at Abby Park etc. There was additional discussion about having the YEM at the Farmer’s Market. However, this isn’t a viable option as they would be subjected to a $50 vendor fee. The club could have a table there and try to steer customers down the road to the YEM. Thad will contact Nate (who runs the Farmers Market) and discuss putting up signs there about the YEM to attract additional customers. Face Book boost was also discussed and the need for this to be done more than several days prior to the YEM event. Thad will investigate this and see how much it might cost and then the club can come up with an advertising budget for YEM. Once the club joins the Greater Brighton Area Chamber of Commerce, this will be another place to advertise YEM. In addition, the Chamber does a Welcome Coffee event, and it was suggested that this could be held at the first market in May.
   5. Charity Poker May 19th-12th & June 20th-23rd: Elijah states the application fee is $200 for each event (for a total of $400) which can come out of the MP account like it always has. He also stated that he received an email from Mike (Krazy Kopz) that they have an opening for March 28th-31st and whether the club wanted to add a third event. Maureen brought up that we have a hard time getting members to work these events as it is. It’s always the same people working the events, plus, the club’s snowbirds will not be back in MI at this time and Easter is the 31st. The club will pass on this. Elijah made a motion and Diana seconded it to pay the application fee’s for the two events for a total of $400 out of the MP account. Motion passed.
   6. 20th Annual S. Lyon Area Creek Clean-Up Sunday April 21st, 9 AM-1 PM (Volunteer and / or Sponsor): Thad stated the club has an opportunity to volunteer and help with the cleanup, and to be a sponsor at three different levels-$100, $200 and $500. At all levels, the club gets recognition, however, at the $500 level of sponsorship the club can have a booth and pass out info about the club and Civitans. There was much discussion about what level to sponsor and then what items to pass out in addition to club brochures.  Karissa stated Biggby could donate coffee for the table. This led to discussion about handing out work gloves with the Club’s name/logo on it grabbers etc. In addition to coffee, could hand out food items such as donuts etc. Thad indicated that about 30-40 volunteers participate and after cleanup is completed, they come back for pizza. So, the club would have an opportunity to network before and after the event. Julie made a motion and Maureen seconded it , that the club would do a $500 level of sponsorship to be taken out of the MP account and could brainstorm later as to what promotion items would be handed out at the table. Motion passed. This is held at the Yerkes drain/creek by McHattie’s Park.
   7. Inspired Movement Project (Digital Play Space):Thad stated it hasn’t moved forward. He needs to get with ECC administration and produce a plan.
   8. Donation in Memory of Teresa Misner to The S. Lyon Historical Society: Diana wrote out the $500 donation check that was voted on at the dinner meeting and Thad will take it  to the S. Lyon Historical Society meeting on February 14th at 10:30 AM and present it on behalf of Sue’s mom-Teresa. He’ll let Sue know in case she wishes to be present  for the presentation. Other members are welcome to attend the meeting.
6. Next Meetings:
   1. Dinner Meeting Thursday, February 22nd at 6:30 PM at Teresita’s Mexican Grill.
   2. March 14th Business Meeting.
7. Karissa made a motion and Phil seconded it to adjourn the meeting at 7:25 PM. Motion passed.

Minutes taken by Theresa Furget on 02/08/24 and respectfully submitted on 02/10/24.

Present: Thad Bogert, Hal Hultman, Cheryl Van Vliet, Phil Crutchfield, Paige George, Diana Bolton & Maureen Posler
 
Meeting called to order: 6:35 PM
 
Additions & Corrections:  Thad added Adopt – A - Family & Adopt - A-Highway under Project Updates.  Paige added SLCC under Project Updates (to be explained later).
 
Minutes from November Meeting: Minutes from our last business meeting were passed out for review.  Hal made a motion to accept the minutes.  Cheryl seconded to motion.  All were in favor and motion passed.
 
Treasurer’s Report:   Diana reviewed the Treasurer’s report for both the general account and the MP account. Diana mentioned that since we had a credit at the post office, we were able to mail additional boxes from the packing party and stay within the amount approved for mailing.
 
Correspondence:  Only correspondence was an email that Cheryl received from a solider that received a package from out most recent Desert Angels packing party. Cheryl will being email to next meeting.
 
Project Updates:

1. Desert Angels: Thad suggested deferring this project until the next meeting when Elijah & Karissa should be present.  Maureen advised the group that she had entered all the participants that registered at the packing party on a spreadsheet.  Not all participants registered, either due to the line or just not wanting to give out their information. Including members from both the KVCC club and the Plymouth Canton club that showed up to support us, a total of 67 people registered. 

 

1. Scholarship Contest: Maureen and Paige reported that they are conferencing on January 19th to finalize the revisions to the applications and revise the blurb to the schools about the new requirements for the essay.  Maureen passed out suggested revisions at our November 2023 meeting. At that meeting, the club members approved the suggested revisions.

 

1. Youth Entrepreneur Market:  No report

 

1. Charity Poker: Dates for the two charity poker nights are May 9-12, & June 20-23, 2024.  As we get closer to the event, a sign-up genius will be sent.  Please block these dates on your calendars.  Keep in mind that you will not be playing poker; it’s simply doing the administrative portion of the night.  You do not need to know anything about poker.

 

1. Inspired Movement Project (Digital Play Space): Thad had nothing new to report.
2. Adopt-A-Family: Thad reported that he delivered to one family.  Carol Sienko delivered the other. There was a question raised about how Active Faith vets the families they recommend. Thad had a question since the family he delivered to were sitting in a luxury brand vehicle. Discussion was that we don’t know who the vehicle belonged to, however perhaps we could ask Active Faith about the criteria.

 

1. Adopt-A-Highway:  Diana reported that dates for 2024 have not been posted yet.

 

1. SLCC: Paige made a request for the South Lyon Community Coalition.  Paige asked for KVCC to be listed as their civic sector rep. This rep is needed for SLCC grant proposals.  No funding is being asked for.  The club discussed the request and agreed this was something that we       could do.  Maureen agreed to be the contact since no one else wanted to.  Paige indicated that a rep may never get called, however she needed a name.

 
Coming Events:

1. Charity Poker 2024:  See dates above.

 
Health & Wellness Report:  Cheryl gave an update on Theresa Furget’s health and also of Vivian VanVliet’s health.
 
Next Meeting:  Dinner Meeting on Thursday, January 25, 2024 at 6:30 PM at Teresita Mexican Grill.
 
 
Minutes respectfully submitted by:  Maureen Posler, January 12, 2024

​Present: Diana Bolton, Julie Pelletier, Karissa & Elijah Canfield, Paige George, Maureen Posler, Cheryl VanVliet, Hal Hultman, Carol Sienko, and Theresa Furget.
Elijah conducted the meeting in Thad’s absence and  called the meeting to order at 6:30 PM.

1. Additions & Corrections: Maureen added Scholarship/Essay Contest under 6h.
2. Approval of October 12th, 2023 Minutes: Paige made a motion and Maureen seconded it to approve the minutes.  Motion passed.
3. Treasurer’s Report-Diana: Diana went over the November financial report.  Hal made a motion and Carol seconded it.  Motion passed.
4. Correspondence: None.
5. Project Updates:
   1. Inspired Movement Project (Digital Playscape): No Report.
   2. Focus Hope October 14th-Cheryl: While no KVCC members were in attendance, Cheryl reported that about 660 food boxes were built .  A sorority of about six ladies helped the Plymouth-Canton Civitan Club.
6. Upcoming Projects:
   1. Desert Angels November 16th Packing Party:

i.Centennial Middle School finished with a count of 553 items, and Millennium Middle School finished with a count of over 800 items.  Theresa passed around a picture of the kids at Centennial Middle School. A thank-you letter needs to be sent to the two schools.  Maureen will prepare it and they will be sent after the packing party so pictures can also be sent to the schools showing what they helped to accomplish.
ii.Volunteer Forms:  Kids can bring their own, or Cheryl has some generic forms that can be completed and signed that night by Thad as club president.  This allows the kids to get recognition/credit for their volunteer work.
iii.Donations: Elijah stated the number of donations collected so far is down from last years collection. Paulina has over 250 books that she’ll bring to the packing party. He’s planning on having 150 preprinted labels and will bring 175 boxes. Here’s the Amazon Wish link: https://www.amazon.com/hz/wishlist/ls/3TY8GQIFCXY75?ref_=wl_share
iv.Trailer: Elijah will use Diana’s trailer (which is all enclosed) to pick up and take items to the Lyon Twp. Municipal Center located at 58000 Grand River in New Hudson, 48165.
v.Food: Pizza, dessert, and drinks: Karissa will oversee Pizza.  She’ll plan for about 75 attendees.  Diana will bring the general account debit card to order additional pizza if needed.  Since Theresa will not be in attendance, she’s given Diana the plates, napkins , cups, and tablecloths.  Maureen will also bring additional plates and napkins.  Cheryl and Hal will bring the 2-liter beverages and additional cups.  Any beverages left over will be used at the club’s Christmas party. Diana will bring the cookies.
vi.iPad: Volunteer Database: Diana passed around a QR code for members to see the log that’s going to be used to get a database of the attendee’s.  Discussion was what needed to be added/revised: club upcoming activities and club membership.
vii.Civitan Info Table: Cheryl will bring a table and the club’s tablecloth.  She’ll have Civitan/KVCC brochures that attendee’s can pick up.  Vivian and Maureen will man the table. 
viii.Set-up planning, arriving at 5 PM: Plan to arrive at 5 PM to help unload the trailer and setting up.  The public will start to arrive at 5:30 PM.  The discussion was about having a coloring/card station for individuals to color.  Cheryl will bring the crayons and both she and Karissa will provide pictures to color.

1. Holiday Fair November 18th-Cheryl: This is being held at United Methodist Church/Inspiration Park located at 56870 Grand River Ave, New Hudson, 48165 from 10 AM-3 PM.  Cheryl and Maureen will man the club’s table to hand out Civitan/KVCC info. Since Theresa is unable to attend, someone needs to take her place.  
2. Giving on the Grand November 25th-Karissa: This will be held at the United Methodist Church/Inspiration Park located at 56870 Grand River Ave, New Hudson, 48165.  The pancake breakfast (donation) will start at 9 AM with the setting up of the holiday inflatables and lighting to follow.  Sue has the club’s two inflatables and will be on hand with helping to set them up. Additional members are needed to help.
3. Adopt-A-Family Planning/Shopping Date-Cheryl: Vivian contacted Active Faith today and they will have the kids names (5-6) by the 16th. Paige will pick up the names from Active Faith and organize the gift list for each kid. Members will meet at the Wixom Target on Sunday December 3rd at 9:30 AM (front of the store) to do the shopping.  Last year the budget was $600, and the actual spending was about $620.  Diana made a motion and Maureen seconded it,  to spend up to $650 ($100 per kid) out of the MP account.  Motion passed.
4. Festival of Trees at Abbey Park at Mill River-Cheryl: Members will meet on Sunday November 26th at 11 AM to decorate a tree. Cheryl has the ornaments and this year’s theme will be poinsettia’s. Diana and Carol will help, and any others are welcome to join in the decorating. The facility is located at Abbey Park at Mill River, 28413 Abbey Lane, NH, 48165.  The festival runs from November 26th to January 8th, 2024.
5. Club Christmas & Wrapping Party December 14th at 6PM: Diana volunteered to host the party at her house and to obtain a spiral ham (members will contribute towards the purchase of the ham. Members will bring a dish to pass and BYOB. She’ll set up Sign-up Genius  online.  Her address is 27965 Pontiac Trail, S. Lyon 48178.  She indicated that GPS doesn’t like her address, so try putting it in New Hudson instead. For the wrapping party, bring wrapping paper, tape, and scissors.  Theresa has already bought six large gift bags, 100 gift tags, and six festive tablecloths that she’ll give to Diana after the meeting.
6. Charity Poker 2024 Save the Dates: May 9th-12th, 2024, and June 20th-23rd, 2024. Also, Theresa indicated that the State of MI (SOM) issued new MP rules that took effect on October 23rd, 2023.  Elijah didn’t receive this email from the SOM.  She’ll forward the email to him, and Hal asked to be included.  Anyone else that wants a copy, contact Theresa.
7. Scholarship/Essay Contest 2024-Maureen: She put together a document that she passed around to members  concerning the 2024 scholarships. Committee members will include Paige, Paulina, Cheryl, and herself.  Anyone else that wants to join the committee is welcome to do so. Just let Maureen know. She’ll also send an email out to members  asking for interested members. Revisions to include: 1. Removing GPA from the application; 2. Revise volunteer activities to read: “List volunteer and/or school activities and highlight any leadership roles”; 3. Describe how your experience in a specific volunteer activity has impacted you personally or your future career goals.  Please be specific. Members liked the revisions.  Paige will revise the application to reflect the changes.  Maureen also put together a schedule of tentative dates for when the essays are announced (January 15th), due (March 15th), evaluated (April 1st-19th), winners given to the schools (May 20th) and award nights (June 5th-7th). She’ll check with the schools for the actual dates that the schools determine and then make revisions as needed.  Last year four scholarships were given out (two to each school) and the previous year only two were given out (one to each school).  Discussion was whether to continue this or not.  The MP account is healthy and would support four scholarships of $1,000 each. Members decided that the quality of the essay’s would determine how many scholarships would be handed out.

1. Next Business Meeting, January 11th, 2024.
2. Adjournment: Maureen made a motion and Paige seconded to adjourn at 7:32 PM. Motion passed.
3. Carol gave Diana a check from Jeri Psyz (sp) for Desert Angels.

Minutes respectfully taken by Theresa Furget on November 9th and submitted on November 10th, 2023.

​Present: Maureen Posler, Chery VanVliet, Thad Bogert, Paige George, Julie Pelletier, Phil Crutchfield, Kris Krzyzanski, Karissa & Elijah Canfield, Paulina Poplawska, and Theresa Furget.
Thad called the meeting to order at 6:30 PM.

1. Additions & Corrections: Cheryl added Holiday Fair under 5h.
2. Approval of September 14th, 2023 Minutes: Diana made a motion and Kris seconded it to accept the minutes.  Motion passed.
3. Treasurer’s Report-Diana: Diana went over the October financial report.  Karissa made a motion and Phil seconded it to accept the treasurer’s report.  Motion passed.
4. Correspondence-Theresa: The club received the Navigator pin for the banner for the 2021-2022 year. This is for the club’s contribution to Civitans at the Helm which goes to the Civitan International Research Center (CIRC).  This brought up the discussion as to who has the banner.  Sue Miesner might have it. (I contacted Sue, and she doesn’t have it).
5. Project Updates:
   1. Installation of 2023-2024 Club Officers Kris:  Kris installed Theresa as secretary, Diana as treasurer, Elijah as president-elect and Thad as president.
   2. Youth Entrepreneur Market/Participant Recognition-Maureen: Maureen mailed out the certificates and letters to this year’s participants with an invitation to participate in the 2024 YEM.
   3. Desert Angels-Karissa: Karissa stated the collection is going well.  Marta contacted Theresa and gave her a few more items that are needed.  Karissa will add these to the list.  Still in need of entertainment items.  Paige stated the two middle schools are in competition as to which school will collect the most items.  Theresa will send the video that Paige shared with her when she sends out the business meeting minutes.  Theresa stated she has the paper products (plates, napkins, and cups) for the packing party.  Maureen stated she’ll bring additional plates, napkins and cups that weren’t used at the Plymouth-Canton Civitan Club event yesterday.  Just a reminder that Karissa oversees the pizza, Cheryl & Hal the beverages and ice, and Theresa the cookies.
   4. Scarecrows on the Grand/Goodies on the Grand: Theresa: indicated that the club’s scarecrow is up at Inspiration Park.  On Sunday, Cheryl, Hal, Maureen, Toprak, Nazmiye, Tolga, and Theresa met at Karissa’s and Elijah’s house to assemble the military scarecrow representing Desert Angels Miracle Box. Everyone had a great time, especially Tolga who loved dancing with the scarecrow! There are pictures on Facebook.  Goodies on the Grand: This will be held on October 28th at Inspiration Park from 4:30-6:30 PM to hand out goodies to the kids. Thad indicated there are 400-500 LED rings left over from Pumpkinfest that could be handed out.  Members that have worked this in the past are going to Region 6 District convention that weekend.  The club will not participate this year, however, would like to participate in 2024.  Theresa will let Amy Allen know.
   5. 2023 Pumpkinfest Recap: Thad stated this was a record year as the committee had to resort to previous years tickets as they sold out for this year.  The club took in about 1,605 tickets, which is the best since we’ve been participating.
   6. Inspired Movement Project (Digital Play Scape)-Thad: Sue Toth the Special Ed. director is going to reach out to the principal at the Early Childhood Center to see if they’re interested in having the program.
   7. Focus Hope October 14th, 9 AM-Cheryl:  Join the Plymouth-Canton Civitan Club with food box building at Focus Hope located at 1400 Oakman Blvd. Detroit 48238.  Afterward members will go to lunch at Polonia’s.
   8. Holiday Fair November 18th-Cheryl: Cheryl, Maureen and Theresa will be attending and will have a table to hand out KVCC info.  This will be at the United Methodist Church located at 56870 Grand River Ave, New Hudson, 48165. Hours are 8 AM-4 PM according to the church’s website.
   9. Active Faith Christmas Adopt-a-Family (just added)-Theresa: Discussion was whether to adopt a family for Christmas.  Everyone was in agreement to do this.  Cheryl will have Vivian contact Active Faith to get a family or two for 5-five to six kids to buy for.
   10. Lunch at the Sr. Center for Active Adults (Just added)-Karissa:  Karissa asked whether the club wanted to sponsor another lunch at the center. Everyone agreed this was a good idea. Thad will check into this further.
   11. Abby Park  at Mill River-Festival of Trees (just added)-Cheryl: The discussion was whether to sponsor a tree this year.  Everyone is in agreement to participate.  Cheryl will check this out further.
   12. First Quarter Dues (just added)-Diana: Just a reminder that Diana will be sending out the dues notice to members.

m.Brighton Greater Chamber of Commerce (just added)-Elijah: Discussion was whether the club wanted to join since the Kensington Valley Chamber of Commerce folded in April of this year.  Karissa stated that this is a very active chamber with lots of events/activities that covers a wide area.  She’s not sure how much it costs for a non-profit to join. (I contacted the Greater Brighton Chamber of Commerce and spoke to Michelle Tokan, it will cost $200 for a non-profit to join and the year goes from the month of joining to the following year. Once the club joins, then all members can attend any activity/event.  Most are free, unless food is involved, then there will be a fee to attend. I told her we would probably decide sometime in November.)

1. Dinner Meeting October 26th, 2023 at 6:30 PM at Teresita’s Mexican Grill.
2. Next Business Meeting November 9th, 2023.
3. Adjournment: Kris made a motion and Maureen seconded it to adjourn the meeting at 7:32 PM.

Minutes respectfully taken by Theresa Furget on October 12th and submitted on October 13th, 2023.

​Present: Marta Ford, guest Dave Ford, Julie Pelletier, Diana Bolton, Rich Roberts, Nazmiye Yapici, Hal Hultman, Cheryl VanVliet, Thad Bogert, Maureen Posler, Phil Crutchfield, Karissa & Elijah Canfield, Carol Sienko, and Theresa Furget.
Thad called the meeting to order at 6:34 PM.

1. Additions & Corrections: Marta added MSU Fundraiser under 5i, and Theresa added Region 6 District convention under 5j.
2. Approval of the August 10th, 2023 Minutes: Rich made a motion and Maureen seconded it to approve the minutes.  Motion passed.
3. Treasurer’s Report-Diana: Diana went over the general account and explained that the Lumo Playground description is the licensing fee for the Inspired Movement Project.  She also went over the MP account. Phil made a motion and Rich seconded it to accept the September 2023 Treasurer’s report.  Motion passed.   
4. Correspondence: None.
5. Project Updates:
   1. Club Elections 2023-2024: Thad asked if anyone was willing to step forward to be the president elect.  Elijah stated he would do it. Cheryl made a motion that the slate of officers: Thad for president, Elijah for president elect, Diana for treasurer, and Theresa for secretary be elected.  Rich seconded the motion.  Motion passed.
   2. Party in Hell Recap: Cheryl and Hal hosted a great social event for the club. The top fisherman with seven catches was Toprak (Cheryl passed around a picture of Toprak with one of his catches). Thanks Cheryl & Hal !
   3. Charity Poker Future Dates-Elijah: Dates are set up for 2024: May 9th-12th, and June 20th-23rd.
   4. Youth Entrepreneur Market (YEM)/Participant Recognition-Elijah: Elijah indicated that there’s been around 31 participants this year.  Which is doubled from last year.  This is great, however, he questioned whether this is just his project or is it’s the club’s project.  Theresa indicated outside of herself with Elijah and Karissa, they’re the only members that stay all day with the market.  Thad, Rich, and Phil have come around at various times to help. Theresa stated she greets each vendor around startup time to answer any questions and to help them out with explaining their products.  And then shortly prior to closing she goes around to see how they’ve done , usually she asks how much they’ve made and whether they’re coming back next month. At the club’s table/booth questions are answered about the market, the club’s role and Civitan questions with handing out club info. Members indicated that they would like to continue sponsoring this project Elijah was unable to do any marketing of the event, other then the signs that are put up in front of the Biggby Store the day of the market.  He would like to see members step up and help with this.  The Farmer’s Market was mentioned about handing out flyers there. Numerous attempts have been made contacting the individual who’s in charge there, with no response what’s-so-ever. Thad indicated this may change if he’s elected to city council. A committee/team needs to be set up in January 2024 to coordinate the market with organization, marketing (flyers, cable tv) and then recognition of the participants.  This brought up the discussion of recognition of this year’s participants.  Karissa, Theresa, and Elijah had started this discussion back in August concerning a dinner with certificates being handed out.  However, they didn’t get this completed and it’s a bit late/short notice to try and pull something together by the September dinner meeting, especially with school back in session and the various school activities that are currently going on.  This is something that should be established at the start of YEM in May with letting the participants know with a save the date invite.  This is something the committee should handle.  This year’s participants should still be recognized with certificates of participation and letters of appreciation/thank-you.  This can also include the dates for the 2024 YEM market dates (starting in May, the 2nd Saturday of the month until September). It’ll mean much more to the participants if these can be mailed out via postal mail. Diana, Maureen, and Cheryl indicated that they’ll handle the certificates, and thank-you letters.  Elijah will give them the addresses of the participants, and if need be, Nazmiye can verify the addresses.   
   5. Desert Angels November 16th-Karissa: The Lyon TWP Municipal Center has been secured for the packing party. Donation boxes are being set up at the Biggby Stores (S. Lyon & New Hudson) along with one at the S. Lyon Senior Center.  It’s also being advertised in the Lyon TWP and S. Lyon Senior newsletters.  The donation list will be attached to the club meeting minutes and newsletter. Elijah indicated that the Regional B postal boxes which were the cheapest to send are no longer available.  All boxes will be sent to stations and no longer to individuals due to the difficulty of delivery. The large boxes are about 30% cheaper to send (about $19 per box) than the medium size boxes. It will cost about $3,500 to send 182 large size boxes which is an increase of about 40% in postage.  However, after discussion the MP account can still be used to pay for postage.  Marta will check with her son who’s in the military to see if there’s another way of sending the boxes. Cheryl   stated that Paulina is collecting paperback books through the Salem-S. Lyon District Library. She also mentioned that the Plymouth-Canton Civitan Club will be attending the packing party in lieu of their dinner meeting.  Lastly, Cheryl indicated that the club was also donating $500 to go towards the postage.  The check was given to Diana.  Elijah stated that to send 150 large size boxes it’ll cost about $2850 in postage. Elijah then made a motion that up to $3,000 out of the MP account be used to pay for postage of the Desert Angle/Miracle Boxes.  Diana seconded the motion.  Motion passed. Karissa indicated that she would put together an Amazon Wish List for donations.  Maureen will contact Paige about the local high schools having a collection drive at the schools. Food was discussed next.  Karissa will take care of ordering the pizza’s.  Karissa made a motion and Elijah seconded it, to spend no more than $300 from the general account to pay for the pizza’s. Motion passed. Theresa will  take care of the cookies, she’ll donate them.  Hal will take care of the beverages.  This time he’ll get the 2-liter bottles of pop along with cups.  He’ll donate the pop and cups. 
   6. Scarecrows on the Grand-Karissa & Theresa: Scarecrow can be set up from October 6th-11th and Scarecrows will be up from October 12th through the end of the month.  Scarecrows must be picked up by November 1st. The club’s scarecrow theme will be Desert Angels with the scarecrow holding a donation box.  Cheryl has the frame, Theresa & Maureen have the grocery bags for stuffing, Marta will check with her military son for clothing.  Will meet at 1 PM on October 8th at Karissa & Elijah’s house for scarecrow assembly.
   7. Pumpkinfest September 30th-October 1st-Thad: Club’s booth is located just east of The Lyon Theater on E. Lake St./10 Mile.  The booth set up is for the 30th from 8-10 AM.  Have about 1,000 stuffed animals for prizes and Thad has some left-over LED rings and he will order more. Thad has set up the sign up for booth volunteers at: https://www.signupgenius.com/go/10C0D4FACA72AABF85-pumpkinfest3.  Thad also indicated that Pumpkinfest still needs volunteers to sell tickets, tee shirts, pour beer in the beer tent and more.  If you’re able to help register at: https://www.signupgenius.com/go/60B0848ACAD2CA0FD0-south5#/.
   8. Inspired Movement Project (Digital Play Space)-Thad: Thad and Hal had presented this as a benefit for individual’s with special needs.  It appears the school system intends to  use this for all students.  Thad wasn’t sure whether this was permissible under the CI grant guidelines and that members would want to move forward or not.  Members indicated that this shouldn’t be an issue with CI and Thad should move forward.  Thad will take the next step with Sue the Sp. Educ Director.
   9. MSU Fundraiser-Marta: Marta indicated that this is an easy way to raise $500-700 for the general account by working the concession stand at MSU sporting and non-sporting events (not football).  It only takes about 8 members (cashier, inventory, runners etc.) to run it.  Volunteers get access to free parking.  If the club would like to do this, she can set it up with her contact person at MSU.
   10. Region 6 District Convention October 27th-29th-Marta: This will be held at The Drury Inn in Lafayette, IN.  Breakfast is included with hotel room as well as “kick-back” from 5:30 to 7 PM, which includes three drinks and food.  Registration is $50  and $50 for food.  Room rate is $150 but must register by September 27th to get this rate.  Doug Szczepanski-“Miracle Soldier” will be this year’s special speaker and CI president Dee Hutsler will also be in attendance.
   11. Pontiac Trail Rd. Cleanup September 23rd: Meet at the New Hudson Biggby Store on Milford Rd. at 10 AM.
   12. Focus Hope October 14th: Join the Plymouth-Canton Civitan Club with food box building at 9 AM down at Focus Hope located at 1400 Oakman Blvd. in Detroit, 48238.  Afterwards the group will go out for lunch.
   13. Plymouth-Canton Civitan Club Social Invite October 11th-Cheryl (just added): The Plymouth-Canton Club is inviting local Civitan clubs for a social event at the Living and Learning Enrichment Center (Carriage House) located at 801 Griswold , Northville, 48167 on October 11th from 6-8:30 PM.  The cost is $15 per individual.  Must RSVP by Sept 21st to Jacqui Norton at 734.536.4814 (cell) or 734.425.4077 (Home) or [email protected].
6. Dinner Meeting September 28th, 2023 at 6:30 PM at Teresita’s Mexican Grill.
7. Next Business Meeting October 12th, 2023.
8. Adjournment: Karissa made a motion and Phil seconded it to adjourn the meeting at 8:32 PM.

Minutes respectfully taken by Theresa Furget on September 14th and submitted on September 15th, 2023.

Present: Phil Crutchfield, Kris Krzyzanski, Julie Pellitier, Rich Roberts, Thad Bogert, Karissa & Elijah Canfield, and Theresa Furget.
Thad called the meeting to order at 6:35 PM.

1. Additions & Corrections:  None.
2. Approval of the July 13th, 2023 Minutes: Rich made a motion and Phil seconded it to approve the July minutes.  Motion passed.
3. Treasurer’s Report-Theresa: Theresa presented Diana’s August report. While the erroneous charge of $59 was taken off the MP account on 07/20/23, Community Choice Credit Union (CCCU) put it back on July 27, 2023.  This is the second time they’ve done this.  Phil will make another trip to CCCU to get this straightened out.  Karissa made a motion and Rich seconded it to approve the financial statement. Motion passed.
4. Correspondence: Thad gave Theresa the bylaw changes that Civitan International sent him that will be voted on at the convention later this month.  She’ll share the info with Cheryl and Hal who also are voting delegates for the club.
5. Project Updates:
   1. Club Elections 2023-2024: Thad has spoken to Nazmiye about filling the president-elect position.  She’s considering it. He’ll speak to her again about it.  Club officers must be turned into Civitan International by September 30th, 2023 according to Theresa.
   2. Civitan International Convention August 17th-20th:  Cheryl, Hal, and Theresa are attending and will be the club’s voting delegates.
   3. CIRC (Civitan International Research Center) Rock & Roll Walk Donation-Theresa: Cheryl and Hal will be participating in the walk and have donated in the club’s name. They would like for the club to make a donation.  All donations go to the research center.  Kris made a motion and Rich seconded it that the club make a donation to come out of the MP account for the Rock & Roll Walk/CIRC.  Motion passed.
   4. Charity Poker/State of MI (SOM) Audit-Elijah: Elijah prepared an excellent summary sheet addressing what the auditor found.  In essence the audit was done because the treasurer signed off on the Financial Statement summary page under Principal Officer instead of the club president as required.  This flagged the club for an audit. Basically, the club was given a verbal warning for this and other minor infractions.  Elijah indicated that the chairperson needs to be the same as submitted on the application to the SOM.  In addition, the final money counted/paperwork on site must also match the deposit exactly.  This is the opposite of what Krazy Kopz has always told the club. The club’s license to hold events is not in jeopardy. Tips also must be deposited into the MP account.  Elijah did an excellent job of explaining what the issues were and how to correct them, so they don’t happen again.
   5. Youth Entrepreneur Market (YEM)-August 12th and Participation Recognition-Elijah: He has 14 confirmed for this Saturday and 5 additional possibilities.  Thad did a Facebook boost for the event.  Set up time is for 9 AM.  There should be a Participant Recognition for all the vendors sometime in September.  The discussion was whether to have a pizza party in the park, or go to Aubree’s or S. Lyon Hotel , as they both have private rooms available.  The S. Lyon Hotel would be better as their room is larger. The dinner meeting date of September 28th was decided upon.  The discussion was about who to invite youth vendors, siblings, parents, and club members.  There was also discussion of a few of the local businesses in the area that have contacted Karissa and Elijah about giving some sort of monetary/gift recognition to the youth participants.  Members discussed gift cards rather than monetary gifts. Also, certificates like were given out last year were also discussed. Thad will contact the hotel concerning the availability of the room and what type of items would be served and the cost factor.  He’ll have this info by the time of the Youth Market event on Saturday the 13th.  A committee is needed to make the final arrangements this Saturday.  They will meet at the Youth Market from 10-11 AM for further  discussion.  Karissa made a motion and Kris seconded it, that the club would throw a participation recognition party of the YEM participants at a venue to be determined and the club would pay for all the food to come out of the general account.  Motion passed.
   6. Music on the Grand Recap-Karissa:  Karissa stated Paulina, Carol, Thad, Tolga, Toprak, and she were in attendance.  Nazmiye did a fantastic job with the face painting and was still painting faces 30 minutes after the event ended.  The food truck was good with the deep-fried pickles being outstanding.  Attendance was okay, probably won’t have reggae music next year.
   7. Desert Angels Packing Party November 16th-Karissa & Elijah:  Cheryl has contacted Carrie to put a notice in the Sr’s. Newsletter about the event and items that are needed.  Elijah is trying to figure the size of the box to use as the USPS has done away with the box size that was previously used.  This also changes the amount paid to mail the boxes (increase in price).  The discussion was whether to limit the number of boxes to be mailed regardless of if there are left over items or not.  Any left-over items can be saved for the next packing party or can be donated to Louise who holds packing parties more frequently. Last time about 232 boxes were mailed. Until Elijah has crunched the numbers on the size of the boxes and the expense involved in mailing them, a motion is not needed at this time the amount to be used out of the MP account for this.  The  discussion was to limit the boxes to 175. Elijah will figure this out and report back at the next business meeting. Karissa indicated that they would like Christmas items, such as Christmas cards for the service personnel to send home, Christmas wrapping paper, tape, candy canes, Christmas candy (hard) and small stockings stuffed with items.  This might be a little hard as the packing party is on November 16th and may not arrive in time for these items to be used and mailed back home from the service personnel.  Since November 16th falls on the Plymouth-Canton Civitan Club’s dinner meeting, they’ve decided to forgo their dinner meeting and come to the packing party instead.   
   8. Pumpkinfest September 30th-October 1st: Set up will be on Saturday morning prior to parade (if there’s one).  Cheryl has put the word out on Facebook for stuffed animals.  Just today Kris and Theresa have picked up bags of animals in the S. Lyon area.  Thad will be ordering LED rings.  He’ll work on a Signup Genius for the two-day event. 
   9. Inspired Movement Project (Digital Play Space): Thad has a 2 PM meeting set up with the Special Ed Director-Sue and a couple of school principals for Fri August 11th.  Hal will be in attendance with Thad, for Thad’s presentation.  The club will bear all costs for the equipment, and the monthly service for the program.  Installation(Lyon Mechanical)  costs are to be determined yet. There’s a lot to work out, such as the ownership of the equipment (the club), maintenance (the club) and some sort of follow-up as to how the program is working, if it’s being used, and whether it will continue to be used by the school or removed.
   10. Social Outing Hell, MI.-August 27th-Theresa: Arrival time is Noon, Cheryl and Hall will provide the burgers/brats, condiments, and non-alcoholic beverages.  Members are asked to bring a dish to pass and alcoholic beverages if wanted. Please RSVP to Hal by August 23rd @ 734-728-4802. Theresa will put all the details in the August Newsletter.
   11. Wine for Humanity August 23rd at 6 PM-Karissa: So far, she has 15 individuals that have responded that’ll be in attendance.  Please RSVP to Karissa by August 16th @ 517-402-3934 if you’re going to attend. Theresa will put all the details in the August Newsletter.
6. Dinner Meeting August 24th, 2023: Teresita’s Mexican Grill at 6:30 PM.
7. Next Business Meeting September 14th, 2023.
8. Adjournment: Karissa made a motion and both Phil and Rich simultaneous seconded it to adjourn the meeting at 8:10 PM. Motion passed.

Minutes respectfully taken by Theresa Furget on August 10th and submitted on August 11th, 2023.

Present: Phil Crutchfield, Kris Krzyzanski, Maureen Posler, Cheryl VanVliet, Thad Bogert,  Julie Pelletier, Paulina Poplawska, Karissa & Elijah Canfield, and Theresa Furget.
Thad called the meeting to order at 6:30 PM.

1. Additions & Corrections:  Theresa added Dues under 5i, Cheryl added Desert Angels under 5j, and Retreat in Hell under 5k.
2. Approval of the June 8th, 2023 Minutes: Kris made a motion and Phil seconded it to accept the minutes. Motion passed.
3. Treasurer’s Report-Theresa: Theresa went over the treasurer’s report that Diana prepared for June. Phil made a motion and Maureen seconded it to accept the treasurer’s report. Motion passed.
4. Correspondence: None.
5. Project Updates:
   1. Club Elections 2023-2024: Thad stated he would continue in the president role, Diana as treasurer, and Theresa as secretary. Still need a president elect. Thad will reach out to a few members to see if they will fill the position. Must hold election within the next two months. Theresa believes that the deadline to report club officers to Civitan International (CI) is October 1st, 2023.
   2. Civitan International Convention Indianapolis, August 17th-20th, at the Hyatt Regency, room rate of $149 per night. The deadline for room reservations is July 14th. Further info can be found at www.civitan.org/convention. Cheryl, Hal, and Theresa have been registered as the club’s voting delegates. Theresa did obtain clarification from CI that voting delegates can only represent one club. There is no issue with overlapping delegates with the Plymouth-Canton Club as they do not get any voting delegates as the club is not in good standing currently.
   3. Camp Civitan-Cheryl: There were 58 campers, she thanked everyone that helped as counselors and came out during the day. She acknowledged Karissa’s dad and stepmother who came out for a day. Thad led the members in a round of applause acknowledging all of Cheryl’s hard work in putting on the camp. All the MI Lottery tickets have been sold according to Julie. Newest member Carol sold almost half of them. Great job Julie and Carol! The lottery will be held in September, good luck all!
   4. Charity Poker/State of MI (SOM) Audit-Elijah:  This is schedule for next week. This is the first time the club has had an audit and it’s a learning experience as to what records/documentation the club needs to keep. On June 21st, the SOM requested: validated bank deposit slips/receipts, bank statements, cancelled checks, and all invoices/receipts from December 2022 to June 2023 from the MP account. Elijah is confident that the meeting will go well. There’s still the issue of the erroneous charge on Phil’s debit card from the MP account with Community Choice Credit Union. Phil will check tomorrow with Community Choice tomorrow and try to get this straightened out .  It’s believed that the charge was $59 or so.
   5. The Youth Entrepreneur Market was on July 8th, the next one is August 12th from 10 AM to 3 PM. Members are needed to help set up and tear down the club’s tent around 9 AM. Wear your club tee shirt and name badge. For the July market there were about eight youth vendors and did pretty good despite the rain. Three backed out due to the rain. In August there’s supposed to be about 15 vendors. Social media boosts will be done prior to the next event. September is the last market, and the club needs to acknowledge/celebrate all the youth that participated this year.
   6. Music on the Grand July 19th at Inspiration Park-Karissa: Toppermost Beatles Tribute from 6-8 PM. The club will be running the children’s crafts. Set up is at 5 PM and assisting with children’s crafts. Wear your club tee shirt and name badge. The food truck will be BBQ. Cheryl has a windsock for the kids to make and will bring a couple of carnival games (used at Camp Civitan) for participants to play with prizes to be awarded. Karissa stated this is volunteer appreciation night and all volunteers will receive free food. Bryan Gutierrez’s group “The Social Crew” is adopting KVCC, and the club may receive some donations in addition to recognition that night. A box for Desert Angels was discussed also for the night.
   7. Pumpkinfest September 30th-October 1st: Cheryl indicated that stuff animals are needed, and the collection should be started. Also, Thad has some LED prizes left over, but more should be ordered now and not wait until Pumpkinfest.
   8. Inspired Movement Project (Digital Play Space)-Thad: He has reached out again to the Special Ed Director Sue, who now has contacted the school district’s IT person to set up a meeting. Paige never received any response from the Milford school district. Thad will reach out to the Early Childhood Center again.
   9. Fourth Quarter Dues-Theresa:  Diana asked Theresa to remind everyone that dues are now due. Diana will be sending out reminders shortly to members who still need to pay.
   10. Desert Angels Packing Party-November 16th-Cheryl: Need to start getting the flyers out and start collecting the items. Karissa will confirm with the Lyon Twp about November 16th. Cheryl is putting a notice in the Senior’s newsletter asking for donations. Elijah stated the postal boxes that have been used in the past are no longer available. Will have to use the medium size Priority boxes which will cost more. So, may not do as many boxes.
   11. Retreat in Hell-Cheryl: Cheryl invited the members out to Hell, MI. She and Hal will provide the meat to grill, nonalcoholic beverages, and everyone will bring a dish to pass and alcoholic beverages if they want. It was decided to go to Hell on Sunday August 27th.
   12. Wine for Humanity-Karissa:  This is a wine tasting party at her place on August 23rd at 6 PM and any wine purchased will have the proceeds donated to KVCC.
6. Dinner Meeting July 27th: Teresita’s Mexican Grill at 6:30 PM. Theresa will make the reservation.
7. Next Business Meeting August 10th.
8. Adjournment: Kris made the motion and Paulina seconded it to adjourn the meeting at 7:35 PM.

Minutes respectfully taken by Theresa Furget on July 13th and submitted on July 14th, 2023.

​Present: Rich Roberts, Thad Bogert, Paige George, Julie Pelletier, Karissa & Elijah Canfield, Diana Bolton, and Theresa Furget.
Thad called the meeting to order at 6:35 PM.

1. Additions & Corrections: None.
2. Approval of the May 11th, 2023 Minutes: Rich made a motion and Elijah seconded it to approve the minutes.  Motion passed.
3. Treasure’s Report-Diana:  Diana went over the general and MP accounts.  In the general account there was an unsolicited charge of $89.99 on May 15th to Tumblerbul in OK.  This was made using Diana’s club debit card.  This is not a charge that any member made.  She’ll contact Community Choice Credit Union (CCCU) concerning this charge.  Also, the charge in the MP account that was made on April 23rd was removed on May 17th, however, it was reinstated by CCCU on May 25th.  Since this debit on Phil’s card, he must call them and get it straightened out. Rich made a motion and Julie seconded it to approve the treasurer’s report.  Motion passed.
4. Correspondence: None.
5. Project Updates:
   1. Club Elections-Theresa:  Still need a member to step into the  president-elect position as the slate of officers need to be turned into Civitan International (CI).  Also, Theresa explained that all club officers must complete the officer training so the club can be ‘in good standing’.  This affects the club’s voting delegate privileges if this isn’t done.  Actual elections were tabled until the July meeting.
   2. Civitan International Convention/Voting Delegates: In Indianapolis, August 17th-20th, at the Hyatt Regency room rate of $149 per night. Deadline is July 14th.  Further info can be found on at www.civitan.org/convention.   The club has three voting delegates.  Cheryl, Hal, Marta, and Theresa are going. Theresa indicated that the Plymouth-Canton club also gets three votes, and she’s not sure if Cheryl, Hal, and herself can be voting delegates for both clubs, and how that’s going to work. (CI has been contacted for resolution and awaiting response.) Members felt at this time they would like Cheryl, Hal, and Theresa to be the designated voting delegates for the club as they have been with the club since the beginning and use Marta as an alternative depending upon the response from CI.
   3. YLDC: Has been cancelled due to lack of participants.
   4. Camp Civitan: Currently going on.  Julie indicated that she still has 10 MI lottery tickets to sell.  These were all sold at the end of the meeting.  Carol still has some tickets yet.
   5. KVCC Scholarship/Essay Recap: Paige did a fantastic job of representing the club and handing out the certificates and checks to the recipients.  Paulina took fantastic pictures of the ceremony and can be viewed on Facebook. Thanks, ladies, for doing this on behalf of the club.
   6. Charity Poker Recap/June 15th-18th: Club made a nice profit from the May event.  Elijah has sent out the link to sign up for the upcoming event next week. Sat the 17th is filled.  Still need runners for the 15th, 16th, and 18th, and cashiers for the 16th and 18th. Here’s the link to signup: https://www.signupgenius.com/go/30E0C4DAEA62CA6FC1-kvcivitan1. Rich stated he could work as a runner on Thurs the 15th, however, he wouldn’t be able to get there until after noon.  So, if someone could start the event at 10 AM, then he could relieve them when he arrived. Thurs/Fri times are 10 AM to Noon and Sat/Sun times are from 6:30 PM to 2 AM.  Remember to arrive ½ hour prior to start and to wear your club shirts and name badges.
   7. Youth Entrepreneur Market Sat June 10th (10 AM-3 PM)-Elijah:  There are nine vendors participating.  He has the tent and needs help in setting it up around 9 AM and the table. Anyone planning to help with setting up and tearing down, wear your club shirt and name badge.  Thad did a Facebook boost during the meeting using Theresa’s club debit card for about $10. Bring your own chair. Next event is July 8th.
   8. Music on the Grand Wed June 21st-Karrisa: The music is Wag the Dog, Top 40’s, and the food truck will be Chinese: Fortune Cookie from Milford. The concerts are from 6 until 8 PM.  Set up of the tent, crafts and table needs to start around 5 PM.  Help is also needed with the face painting and assisting the kids with the crafts.  Wear your club shirt and name badge if helping. Next concerts the club will be doing the kids crafts are July 19th (Toppermost Beatles Tribute), BBQ Food Truck and August 2nd (One Love Reggae Band), Bavarian Inn Cluck Truck. Bring your own chair.
   9. Focus Hope May Recap & October 14th: Diana stated she, her son Wyatt and his girlfriend attended.  For the first part there were two additional groups, U of D Jesuit High School and a fraternity that participated. Afterwards the group went to Polonia’s for lunch, they did not attend.
   10. Pumpkinfest September 30th-October 1st: No report.
   11. Desert Angels Packing Party-November 16th: No Report.
   12. Inspired Movement Project (Digital Play Space)-Thad:  He’s been in contact with Carrie Cavanaugh who directed him to the Early Childhood Center (part of the school district but not overseen by the school district). The Early Childhood Center has expressed an interest in the digital play space, and he will meet with the representative from there soon. Thad hasn’t had any additional contact with Sue the Special Education Director for S. Lyon. Paige indicated that after the schools close for the summer, staff are usually still there for about one month afterwards.  It was suggested that another attempt be made.  Paige has reached out to the Milford School District and hasn’t heard back.  She’ll make another attempt.
6. Dinner Meeting June 22nd: Teresita’s Mexican Grill at 6:30 PM.
7. Next Business Meeting July 13th.
8. Adjournment: Rich made a motion and Elijah seconded it to adjourn at 7:43 PM.  Motion passed.

Minutes respectfully taken by Theresa Furget on June 8th and submitted on June 9th, 2023.