september 12th, 2024 meeting minutes

Kensington Valley Civitan Club Business Meeting Minutes
September 12, 2024
Present: Cheryl VanVliet, Hal Hultman, Vivian VanVliet, Elijah Canfield, Karissa Canfield, Thad Bogert, Kris Krzyzanski, Phil Crutchfield, Maureen Posler
Meeting called to order: 6:30 PM by Thad Bogert.
Minutes: Minutes of Last Meeting: Maureen passed out copies of the August meeting minutes. There were no corrections. Kris Krzyzanski made a motion to approve, and Vivian VanVliet seconded the motion. All agreed and minutes were approved.
Treasurer’s Report: Thad reviewed a summary Diana provided to the budget. There were no questions. Maureen made a motion to approve the treasurer’s report. Hal seconded and the treasure’s report was approved.
Correspondence: No correspondence to review.
Project Updates:

1. Installation of Officers: Vivian VanVliet installed Elijah Canfield as President of KVCC for the 2024-2025 year and Thad as Incumbent Past President. There were no other officers present to install.
2. Youth Entrepreneur Market (YEM): The final YEM will take place this Saturday (9/14/2024) from 10-3. Wear your club Tee shirt and name tag and bring a chair. Please come and support the market. 32 youth signed up to attend and 18 have confirmed. Members could be used to market the club and our youth. The location of the YEM is the grassy area next to the South Lyon Biggby Coffee. Help with set-up is needed at 8:30 AM. In the last meeting, Elijah discussed a grant that was available to youth entrepreneurs sponsored by the State of Michigan. Elijah reported that one of our youths applied for a grant and needs a letter of recommendation. Maureen volunteered to write the letter and Elijah will give her the YEM participant’s mother’s email to get details of what is needed. Karissa also reported that the owner of a resale shop contacted him about setting up a booth at the YEM. The owner said he would attend anyway and see if there were any youths that had enough volume and were a match for his shop. Cheryl reported that a chiropractor, new to the area, asking if they could set up a table at the YEM.  Cheryl explained the parameters of the program.
3. Charity Poker: Dates for 2025 have been established. KVCC’s dates are April 3-6 and June 6-9. Hal brought up that the June dates are the same weekend as Camp Civitan, and volunteers would be very limited as many of the club members volunteer at camp. Elijah was asked to see if the weekend could be switched.
4. Light Up the Grand:  No Updates for the December event. Goodies on the Grand (Trunk or Treat) will be held on October 19 from 4:30 – 6:00 PM at Inspiration Park (Theresa, can you sign us up for this?).
5. Pontiac Trail Clean-up: This will be held on September 21 with a back-up date on September 22. Meet at the New Hudson Biggby at 10:00 AM.
6. Desert Angels: This event will be held on Thursday, November 14. Elijah reported that we have a second credit with the post office. Elijah also reported that there were military and postal restrictions on what can be accepted and what is preferred. Items that we have been asked NOT to send are oatmeal, printed tee-shirts, books, decks of regular playing cards, tuna, DVD’s & toilet paper. Elijah has posted a complete list of preferred items on the KVCC website. Karissa has established a wish list on Amazon.  Karissa also reported that the social committee at Turtle Creek subdivision will be collecting donations for our packing party. There was also discussion about whether the club wanted to participate in the coffee match with Biggby Coffee. After discussion, Cheryl made a motion for the club to purchase up to 30 bags of coffee and hopefully these 30 bags will be matched. Karissa seconded the motion and the motion was approved. This purchase will be made from the MP account. Maureen made a motion for the club to send up to 200 boxes at our next packing party. This will come from the MP account. Phil seconded and the motion was approved. A discussion was deferred to a future meeting on how much food to purchase to feed volunteers at the packing party.
7. Pumpkinfest: This event will be held on September 28-29 in South Lyon. Cheryl and Hal have collected over 1,100 stuffed animals as prizes. Elijah suggested we bring 900 to Pumpkinfest. Hal demonstrated the wheel that will be used to spin for prizes. The “stuffies” will be sorted into small, medium & large. In addition to stuffies, the club will purchase 400 light-up rings and 200 candy prizes. Depending on the color spun on the wheel, will determine what prize you win. Thad will send out a sign-up genius for volunteers. Set-up will be early Saturday morning.
8. Scarecrows on the Grand: The club will submit a scarecrow. Cheryl suggested a patriotic theme, and everyone liked this idea. Cheryl said the scarecrow could be built at her and Hal’s home. The patriotic theme was also suggested and agreed on for the tree at the senior residence.
9. Focus Hope: Focus Hope will take place on October 12, and we will partner with the Plymouth Canton Civitan Club. Anyone interested in carpooling should meet in the Costco parking lot at Middlebelt and I-96 in Livonia. The carpool will leave promptly at 8:30 AM.

The meeting was adjourned at approximately 8:30. Minutes taken and respectfully submitted on September 13, 2024 by Maureen Posler.