june 8th, 2023 meeting minutes

​Present: Rich Roberts, Thad Bogert, Paige George, Julie Pelletier, Karissa & Elijah Canfield, Diana Bolton, and Theresa Furget.
Thad called the meeting to order at 6:35 PM.

1. Additions & Corrections: None.
2. Approval of the May 11th, 2023 Minutes: Rich made a motion and Elijah seconded it to approve the minutes.  Motion passed.
3. Treasure’s Report-Diana:  Diana went over the general and MP accounts.  In the general account there was an unsolicited charge of $89.99 on May 15th to Tumblerbul in OK.  This was made using Diana’s club debit card.  This is not a charge that any member made.  She’ll contact Community Choice Credit Union (CCCU) concerning this charge.  Also, the charge in the MP account that was made on April 23rd was removed on May 17th, however, it was reinstated by CCCU on May 25th.  Since this debit on Phil’s card, he must call them and get it straightened out. Rich made a motion and Julie seconded it to approve the treasurer’s report.  Motion passed.
4. Correspondence: None.
5. Project Updates:
   1. Club Elections-Theresa:  Still need a member to step into the  president-elect position as the slate of officers need to be turned into Civitan International (CI).  Also, Theresa explained that all club officers must complete the officer training so the club can be ‘in good standing’.  This affects the club’s voting delegate privileges if this isn’t done.  Actual elections were tabled until the July meeting.
   2. Civitan International Convention/Voting Delegates: In Indianapolis, August 17th-20th, at the Hyatt Regency room rate of $149 per night. Deadline is July 14th.  Further info can be found on at www.civitan.org/convention.   The club has three voting delegates.  Cheryl, Hal, Marta, and Theresa are going. Theresa indicated that the Plymouth-Canton club also gets three votes, and she’s not sure if Cheryl, Hal, and herself can be voting delegates for both clubs, and how that’s going to work. (CI has been contacted for resolution and awaiting response.) Members felt at this time they would like Cheryl, Hal, and Theresa to be the designated voting delegates for the club as they have been with the club since the beginning and use Marta as an alternative depending upon the response from CI.
   3. YLDC: Has been cancelled due to lack of participants.
   4. Camp Civitan: Currently going on.  Julie indicated that she still has 10 MI lottery tickets to sell.  These were all sold at the end of the meeting.  Carol still has some tickets yet.
   5. KVCC Scholarship/Essay Recap: Paige did a fantastic job of representing the club and handing out the certificates and checks to the recipients.  Paulina took fantastic pictures of the ceremony and can be viewed on Facebook. Thanks, ladies, for doing this on behalf of the club.
   6. Charity Poker Recap/June 15th-18th: Club made a nice profit from the May event.  Elijah has sent out the link to sign up for the upcoming event next week. Sat the 17th is filled.  Still need runners for the 15th, 16th, and 18th, and cashiers for the 16th and 18th. Here’s the link to signup: https://www.signupgenius.com/go/30E0C4DAEA62CA6FC1-kvcivitan1. Rich stated he could work as a runner on Thurs the 15th, however, he wouldn’t be able to get there until after noon.  So, if someone could start the event at 10 AM, then he could relieve them when he arrived. Thurs/Fri times are 10 AM to Noon and Sat/Sun times are from 6:30 PM to 2 AM.  Remember to arrive ½ hour prior to start and to wear your club shirts and name badges.
   7. Youth Entrepreneur Market Sat June 10th (10 AM-3 PM)-Elijah:  There are nine vendors participating.  He has the tent and needs help in setting it up around 9 AM and the table. Anyone planning to help with setting up and tearing down, wear your club shirt and name badge.  Thad did a Facebook boost during the meeting using Theresa’s club debit card for about $10. Bring your own chair. Next event is July 8th.
   8. Music on the Grand Wed June 21st-Karrisa: The music is Wag the Dog, Top 40’s, and the food truck will be Chinese: Fortune Cookie from Milford. The concerts are from 6 until 8 PM.  Set up of the tent, crafts and table needs to start around 5 PM.  Help is also needed with the face painting and assisting the kids with the crafts.  Wear your club shirt and name badge if helping. Next concerts the club will be doing the kids crafts are July 19th (Toppermost Beatles Tribute), BBQ Food Truck and August 2nd (One Love Reggae Band), Bavarian Inn Cluck Truck. Bring your own chair.
   9. Focus Hope May Recap & October 14th: Diana stated she, her son Wyatt and his girlfriend attended.  For the first part there were two additional groups, U of D Jesuit High School and a fraternity that participated. Afterwards the group went to Polonia’s for lunch, they did not attend.
   10. Pumpkinfest September 30th-October 1st: No report.
   11. Desert Angels Packing Party-November 16th: No Report.
   12. Inspired Movement Project (Digital Play Space)-Thad:  He’s been in contact with Carrie Cavanaugh who directed him to the Early Childhood Center (part of the school district but not overseen by the school district). The Early Childhood Center has expressed an interest in the digital play space, and he will meet with the representative from there soon. Thad hasn’t had any additional contact with Sue the Special Education Director for S. Lyon. Paige indicated that after the schools close for the summer, staff are usually still there for about one month afterwards.  It was suggested that another attempt be made.  Paige has reached out to the Milford School District and hasn’t heard back.  She’ll make another attempt.
6. Dinner Meeting June 22nd: Teresita’s Mexican Grill at 6:30 PM.
7. Next Business Meeting July 13th.
8. Adjournment: Rich made a motion and Elijah seconded it to adjourn at 7:43 PM.  Motion passed.

Minutes respectfully taken by Theresa Furget on June 8th and submitted on June 9th, 2023.