october 13th, 2022 meeting minutes

Present: Diana Bolton, Thad Bogert, Karissa & Elijah Canfield, Cheryl VanVliet, Hal Hultman, Theresa Furget, Paulina Poplawska, Julie Pelletier, Nazmiye & Tolga Yapici (with Toprak) and Maureen Posler.   
Thad called the meeting to order at 6:40 PM

1. Additions & Corrections: Huffin for the Stuffin & Downtown Trick or Treating under Project Updates.
2. Minutes: Diana made a motion to accept the minutes from the September 8, 2022 meeting and Theresa seconded the motion.  All were in favor and motion passed.
3. Treasurer’s Report: Theresa went over the report for the general and MP accounts for the period of 9/8/2022 through 10/13/2022. Karissa made a motion to approve the Treasurer’s report and Hal seconded the motion.  All present were in favor and the motion passed.    
4. Correspondence: Theresa reported communication from International Civitan that the club has 20 billable members.  For the new members, International also advised that there were no prorated dues.  However, the club would have to pay liability insurance.
5. New Member Initiation: Cheryl initiated the club’s newest members. Nazmiye & Tolga and their son Toprak.
6. Project Updates:
   1. Pumpkinfest: Pumpkinfest was a huge success! The club’s booth had a total of 1,629 tickets turned in. 
   2. Scarecrow Contest: Several members (Theresa, Nazmiye, Tolga, Toprak & Maureen met at Hal and Cheryl’s home to build the KVCC pumpkin.  The theme was Youth Entrepreneurship and the scarecrow (“The Kid”) was dressed as a youth and the t-shirt worn by the scarecrow was a Halloween themed shirt designed and created by one of our youth entrepreneur members, Hadley Barker. The completed scarecrow was installed at Inspiration Park.  Please vote for our scarecrow in the contest. Click on the QR code at the entrance to the scarecrow exhibit. The KVCC scarecrow is at spot #11.
   3. Adopt-A-Highway: 8 or 9 club members and their families showed up to clean the highway.
   4. Inspired Movement Project (Digital Playspace): No update.
   5. Huffin for the Puffin Run/Walk: Diana brought up the club sponsoring the South Lyon Huffin for the Stuffin run/walk, which will be held on Thanksgiving morning at the Mayberry State Park.  There are three levels of sponsorship – Bronze ($250.00), silver (500.00) and Gold ($1,000).  Proceeds go to 3 local chapters of Blessings in a Backpack. After discussion of the 3 levels, Elijah made a motion for the club to sponsor at the bronze level.  Theresa seconded the motion.  All were in favor and the motion passed.  This donation will come out of the MP account.
   6. Downtown Trick of Treat:  This event will be held on October 27, 2022.  Tolga volunteered to work the event. A couple of additional volunteers are needed.
7. Upcoming Projects:
   1. Salem-South Lyon Library Howl-O-Ween:  This event will be held tomorrow, on October 19. There will be a Monster Mash dance party, zombie bounce house, campfire stories, and trick-or treating outside along the storywalk path (weather permitting). Historically this has been one of the library’s largest events of the year. The event is from 6 p.m. to 7 p.m. at the Salem-South Lyon District Library located at 9800 Pontiac Trail. Volunteers should arrive at 5:30 p.m.
   2. New Hudson Trunk-or-Treat: This event will be held on Saturday, October 29, 2022 from 4:30 – 6:30 PM. Following the trunk or treat, the movie “Hocus Pocus” will be shown. Thad will purchase LED rings and Maureen will purchase candy.  In the previous minutes, a total of $150.00 was approved for LED rings and candy. The treats will be packaged in small bags that Diana will purchase. The candy and rings will be put in bags prior to the dinner meeting on Oct.27 at the New Hudson Biggby Coffee.  Please come and stuff bags, if you can, and/or volunteer for the Trunk-or-Treat.
   3. Desert Angels Packing Party: This event is scheduled for November 16, 2022 from 6:00 PM until 8:00 PM. Volunteers for set-up can have access to the Lyon Township Hall after 5:00 PM.  Pizza will be served for participants. If you have connections with local schools, contact the school counselors to see if students that need community service hours might be interested in volunteering. The list of needed items for the boxes can be found on the KVCC website. Last year, Biggby Coffee partnered with KVCC and for every bag of coffee purchased and donated, Biggby donated a bag of coffee.  Good coffee is a luxury for our troops overseas.  Maureen made a motion for the club to spend $500.00 from the MP account for bags of coffee and Biggby Coffee will match the number of donated bags.  Elijah seconded the motion.  All members were in favor and the motion passed. Karissa will see if other Southeast Michigan Biggby Coffee stores will participate in the coffee match or requesting donations to pack in the boxes.
   4. Giving on the Grand: This is a pancake breakfast on November 26, 2022. Following the breakfast, volunteers will put up holiday inflatables at Inspiration Park.
   5. Charity Poker: Elijah made a motion for the club to apply and pay the licensing fee for two Charity Poker events in 2023. The charity poker dates are May 11-14, 2023 and June 15-18, 2023. MARK YOUR CALENDARS TO HELP! 

 

1. Next Meeting: Our next meeting will be October 27 at the Teresita Mexican Grill at 6:30 PM.
2. Adjourn Meeting: Hal made a motion to adjourn the meeting at 7:42 PM and Karissa seconded the motion. Motion passed.

 
Minutes taken on October 13, 2022 and respectfully submitted on October 17, 2022 by Maureen Posler.