​Present: Diana Bolton, Cheryl VanVliet, Hal Hultman, Vivian VanVliet, Carol Seinko, Elijah Canfield, Thad Bogert, Mark Blondy, Bonnie Charette Dan Mercurio, Rich Roberts, and Theresa Furget.
Elijah called the meeting to order at 6:30 PM.

1. Additions & Corrections: None.
2. September 11th, 2025, Minutes: Thad made a motion and Vivian seconded it to accept the minutes. Motion passed.
3. Treasurer’s Report: Diana went over the October financial report and the final budget report for 2024-2025. Rich made a motion and Hal seconded it to accept the treasurer’s report. Motion passed.
   1. Account Signers on General/MP Accounts: Diana went over which members are joint owners and signers on the MP/general accounts. A joint owner may open and close accounts and are also signers on the checks. Need to set up a date and time to meet at the Community Choice Credit Union in New Hudson to update the accounts, all joint owners and signers need to attend in order to make the changes. It was decided to meet at CCCU on Sat Oct 25th at Noon with an alternative date of Sat Nov 1st at noon. Diana will contact those who are not at tonight’s meeting to let them know.
   2. Finance & Budget Committee: No report.
4. Correspondence: None.
5. MRR Committee: Thad indicated that he set up an account with Springly and would give a demonstration of it after the meeting.
6. Open Discussion:
   1. Member Health Updates-Carol: She passed around get-well cards for Kris who is currently recovering from shoulder surgery and will be having knee replacement at the end of the month. One was also passed around for Maureen who just had foot surgery.
   2. Desert Angels Packing Event: Elijah stated as of September 1st new stricter restrictions were placed in what could be mailed to the overseas military troops. Each box must have a list of all items in it with additional description of the food items, the number of a particular item and their weight, i.e., plain chocolate bar, 3.5 oz: chocolate bar with almonds, 3.5 oz, chocolate bar with blueberries, 3.5 oz etc. Elijah gave an example of a box being thrown away as it listed 1 package of Crystal Lite and it contained 2! At this time, it’s just not possible to have a packing party (especially with public involvement) with all of these restrictions in place. Another option was discussed that these restrictions do not apply to troops that are stateside at various bases. However, these troops have direct access to military base px’s and to local stores. It was decided to wait and see how this all pans out with the group in Waterford that do the Desert Angel boxes. This will be discussed again in February 2026 to see whether a Spring packing event will be possible. Both Elijah and Theresa have already been  contacted by previous participants in packing parties, so, the club needs to alert the public about the postponement in the packing party for this year. This can be done by social media, Club website, and an email sent to the participants from previous packing parties. Theresa has a contact list of these individuals. Karissa or Elijah will prepare an announcement concerning the postponement and Theresa will send it out to her Desert Angel contact list.
   3. Active Faith Adopt a Family: Since the club won’t be doing a Desert Angel packing party this year, Elijah felt that we could increase the number of kids from 6 to 12 this year. Members agreed with this. Rich made a motion and Carol seconded it to request Active Faith for 12 kids this year and spend up to $100 per kid ($1,200.) out of the MP account. Motion passed. Vivian will contact Active Faith for the kids and their wish lists.
   4. Club Christmas/Wrapping Party: Theresa indicated that the date is Dec 11th for this and will be held at the Lyon Twp. Library as she was unable to secure the larger room at Salem S. Lyon District Library. So, the space to eat and wrap will be smaller with limited electrical outlets available. Discussion was that the main entrée would be chicken and checking out Holdens for the chicken (with each member contributing towards the chicken) and bringing a dish to pass. A sign-up sheet for dishes to pass will be passed around at the Nov meeting. Members will bring wrapping paper, tape, and scissors. Theresa will provide the gift tags and the gift bags.
7. Project Updates:
   1. Adopt-A-Highway September 20th Report: Great job done by Carol, Elijah, Rich, Diana, Thad, Tim, and his son Eli.
   2. Pumpkinfest 2025-Thad: Thad reported the club turned in 1407 tickets and will be getting a check for that amount. Cheryl reported that 960 stuffed animals were given out (has 877 currently in storage for next year), about 200 LED rings and of course candy. Discussion was that better candy is needed next year. There was also discussion of doubling booth size as it was crowed. This would cost about $120 to double the size and Thad mentioned this might prevent another non-profit group from obtaining booth space. This can be discussed further next year.
   3. Scarecrow Inspiration Park-Cheryl: Hal, Theresa and herself assembled Superman (along with help from the boys-Lewis & Clark). Cheryl and Hal put Superman up at Inspiration Park. Superman will have to come down prior to Nov 6. Cheryl will submit a bill for $66 which covers the costume and wig.
   4. Youth Entrepreneur Market-Certificates & Letters: Cheryl handed over certificates & letters that Maureen prepared that still need to be signed by Elijah as club president and Theresa as club secretary. There’s about 100. Elijah took them home to sign and will give them to Theresa at the dinner meeting on Oct 23rd for her signature. They’ll be returned to Maureen for mailing.
8. Upcoming Events:
   1. Group Home Greeting Card Program-Carol: Between the two local group home there are 9 residents (this includes two males). Carol will drop the cards off on the residents birthday and for other occasions (Christmas, Valentines etc.) She also discussed giving the residents a birthday gift costing in the range of $10-$15. She’ll contact the group home managers to see what would be appropriate. She estimates the budget for this project is about $300 as no postage will be involved. Cheryl made a motion, and Bonnie seconded it to spend up to $300 out of the general account for this project. Motion passed.
   2. Focus Hope October 18th: Food boxes will be built for seniors and low-income individuals and afterward, the group will have lunch at Polonia’s (2934 Yemans St., 48212) in Hamtramck. To carpool meet at the Costco parking lot (southeast corner) in Livonia at the I-96 service drive and Middle Belt Rd. by 8:15 AM to leave at 8:30 AM. Focus Hope is at 1300 Oakman Blvd. in Detroit, 48238 to drive directly there by 9 AM. Parking is located in the black gated lot across the street from Focus Hope.
   3. Goodies on the Grand October 18th 4:30-6 PM: Theresa indicated that set up is at 4 PM and she’s bought the chocolate candy that includes M & M’s since, members (Diana, Carol, Maureen, and herself) will be wearing M & M tee shirts.
   4. Generations in Business: TBD in Jan ’26.
   5. Charity Poker Dates:
      1. March 19-22, 2026 (Thurs & Fri days; Sat & Sun nights)
      2. June 25-28, 2026 (Thurs & Fri nights; Sat & Sun days)
9. Special Presentation Cheryl & Theresa:
   1. Cheryl presented Elijah with a plaque for his outstanding youth leadership by establishing the Youth Entrepreneur Market (YEM) in 2021. Cheryl also had a plaque for Karissa, however, since she wasn’t present, it’ll be presented at another time.
   2. Theresa introduced the members to The Club Honor Key. The Club Honor Key is the highest award that can be given to a member of the club. Basic criteria is that the member has at least 5 years of service, hold a club officer position, and or establishes new Club projects/activities and or involvement in forming new Senior or Junior Civitan Clubs. The Club Honor Key committee usually consists of past Club Honor Key members, since this is the first Club Honor Key being awarded, the committee members were the Club Builders-Vivian, Cheryl, and Theresa.
   3. Cheryl awarded the Club Honor Key to Diana Bolton as she served as the Club’s first Club president in 2017-2018 and served again in 2020-2021. She also has been the Club treasurer in 2022-2023, 2023-2024, and 2024-2025. She’s also sponsored one new member. Cheryl also awarded Thad Bogert the Club Honor Key as he served Club President three times in 2018-2019, 2022-2023, and 2023-2024. He has sponsored 2 new members. Both Diana and Thad were charter members when the Club was built in 2017 and have been tremendous and active members in the Club.
10. Installation of Club Officers 2025-2026-Vivian: Vivian installed Elijah as the Club’s President, Carol Seinko as Club President-Elect, Dan Mercurio as Club Treasurer, and Theresa Furget as Club Secretary. Vivian presented Carol with her Club President-Elect pin and Dan with his Club Treasurer pin.
11. Next Meetings:
    1. October 23rd dinner meeting at Teresita’s Mexican Grill 6:30 PM.
    2. November 13th business meeting at the Salem S. Lyon District Meeting in Study Rm #4 at 6:30 PM. Location 9800 Pontiac Trail. S. Lyon, 48178.
12. Meeting adjourned at 7:52 PM.

Minutes taken by Theresa Furget on October 9th, 2025, and respectfully submitted on October 10th, 2025. Revised on 10/20/2025.

Present: Cheryl VanVliet, Elijah Canfield, Thad Bogert, Diana Bolton, Bonnie & Dan Mercurio & Maureen Posler
Meeting called to order: 6:43 PM by Elijah Canfield

1. Additions & Corrections: No changes or corrections. 
2. Minutes: Thad motioned to accept the minutes from the August 14, 2025 meeting & Maureen seconded the motion.  All were in favor and motion passed.
3. Treasurer’s Report: Diana reviewed the Treasurer’s report. Please see the Treasurer’s handout for account balances. There were 2 posted transactions and 2 pending transactions for the General Account. There was no activity in the MP account.  Diana reviewed the signers for debit/credit cards for both accounts. Any new signers will need to meet at the bank to sign authorization cards. The new club new treasurer should coordinate signing cards with those individuals and the bank. Elijah revisited the club using a long term CD and if we decide to go with it, perhaps transfer some of the money in the MP account into a long term CD. Diana was going to check the CD requirements.

1. Finance & Budget Committee: Elijah mentioned that in Year 2 of the Finance & Budget Committee, we need to do a better job. Diana mentioned that currently we create a budget & then add new expenses as they come up. She cited YEM as an example. Elijah recommended we keep the committee together and do a better job. Dan was added as a member to the committee. Thad motioned to approve the Treasurer’s report & Dan seconded the motion. All present were in favor and Treasurer’s report was approved.

1. Correspondence: None
2. MRR Committee:  Thad had no updates. Thad talked about “Springly” which is software that can track membership, pay dues, track correspondence, donor management and quite a bit more.  The software price is $45/month and includes web posting. We pay for web postings now and that plus the service fee the bank charges when we pay dues online offsets most of the subscriptions costs. Question on whether to enroll was tabled until next meeting; however Thad encouraged members to check out Springly software online before our next meeting. 
3. Club Officer Elections: New officers will be sworn in by Cheryl at the October meeting. 

 

1. Open Discussion:

1. Club Officer Training: All club officers must go through Civitan International training by November 15, 2025.  Bonnie, Dan, Elijah, Carol & Theresa will need to complete training.
2. Civitan Region 6 Fall Convention: The Fall Convention will be held September 19-21 in Lafayette, Indiana.  Cheryl and Hal will attend and Elijah said he might go.
3. Group Home Good Gestures:  Carol was spearheading this project for January/February 2026. The idea was to partner with a local senior residence/nursing home and send cards for special events (i.e. birthday, Christmas, etc.). Carol was leading this project with a timeframe of January/February to start. Since Carol was not present, the project was tabled until a future meeting. 
4. Desert Angels Packing Event: Diana checked with South Lyon High School about using a room for the packing party. Last month, the club decided to look for a room that was larger and that we could get into earlier to set up. We can use a room at the high school. Diana thought that we should be able to get in to set up shortly after school ends.  Available dates are Nov. 17, 18 & 19. Preference of those in attendance was Tuesday, November 18, 2025. Various members brought Bonnie and Dan up to speed on Desert Angels. Diana will contact South Lyon high school to see if the date and room are still available.

 

1. Project Updates:

1. Music on the Grand: Smaller turnout for the August 20, 2025 event. Perhaps cooler temps and vacations that were right before school started contributed to a low turnout.

 

1. Upcoming Projects:

1. Youth Entrepreneur Market:
   1. Youth Entrepreneur Market (YEM): The last YEM Market for 2025 was held on September 13, 2025.  38 youths registered for the market and paid their registration fee.  11 of the 38 eventually cancelled.  A discussion was started about whether we should continue to have Civitan bucks. There has been some abuse using the Civitan bucks, however, most of the youths are excited about earning additional money using the bucks.  Dan is willing to create Civitan Bucks for the last youth market and we will revisit whether to continue for next year. Maureen agreed to produce certificates of participation and letters for everyone that participated in at least 1 YEM market.
   2. Generations in Business: The idea was to pair seniors from Abbey Park and YEM or other youths to create a product, develop a marketing plan and get together to make the product and sell the product at next years’ YEM or at other opportunities. This is a 2026 project and we will discuss further at a future meeting.
2. Adopt-A-Highway: The next Adopt-A-Highway will be on September 20, 2025. Meet in the Biggby parking lot at 9:00 AM. Diana will take supplies to volunteers. The club always needs additional volunteers to help.
3. Pumpkinfest: This event will be held on September 27-28, 2025. Like last year, we will have a “Wheel of Fortune” game. Prizes will include three sizes of stuffed animals, LED rings and candy. We have collected about 1,400 stuffed animals! Thanks to Cheryl for examining them, washing/sanitizing the animals and doing “surgery” where necessary. Thad has sent out a Sign-Up Genius for volunteers to sign up. Please open the email and sign up for one or more shifts. The tent will be set up on Saturday morning. Help is needed to set up the tent and the animals, game & prizes. This is the second biggest fundraiser after charity poker, so volunteers are needed. Breaking down the tent will occur on Sunday evening, so we need help for that as well.  Several of the tent pieces are heavy for some of our club members, so please try to come and help. The breakdown should only take about 30 minutes.
4. Focus Hope: Our next Focus Hope will be held on October 18, 2025.  The event is hosted by the Plymouth-Canton Civitan Club; however they always extend an invitation to KVCC. Invite families and friends to participate. It is a busy couple of hours but a lot of fun at the same time. Generally our clubs enjoy a good Polish lunch afterwards. If you wish to carpool, meet in the Costco Parking lot at Middlebelt and I-96 at 8:30 AM. If you drive, plan on arriving by 9:00 sharp.
5. Goodies on the Grand: This event will take place on October 18, 2025 from 4:30 PM – 6:00 PM at Inspiration Park (in front of Methodist church on Grand River). Cheryl reviewed a trunk decoration and talked about volunteers showing up in like costumes.  The idea Cheryl proposed was that volunteers are dressed in M&M candy logo decorated t-shirts. Maureen looked at iron-on logos, however they were expensive for larger sizes and there were shipping fees involved (not through Amazon Prime). Cheryl found the clear laminate and Hal will draw the M&M logo to apply to T-Shirts.
6. Charity Poker Dates:
   1. March 19-22, 2026 (Thursday/Friday days)
   2. June 25-28, 2026 (Thursday/Friday nights)
7. Scarecrow Contest: KVCC will participate in the scarecrow contest this year.  Last year the club did an “Uncle Sam” costumed scarecrow. Cheryl ordered a Superman costume. She ordered a ready-made costume because finding everything we need in thrift stores would probably cost as much as the one she ordered, not to mention the time involved looking for items. Theresa has registered for this event.
8. Member Health Update: Cheryl reported that Hal is home from the hospital.  His voice is very hoarse and breathing somewhat labored.  Cheryl also reported that Kris Krzyzanski had shoulder surgery and will face knee surgery in the future.  Vivian VanVliet is doing well and resting at home. Dan took some good-natured ribbing on an injury to his thumb.  He sliced a piece of his thumb off at home.  Not to make light of his injury, but he is doing good. Theresa continues to improve. She used a cane at PT for the first time and hopes to get rid of the cane in the near future.
9. Meeting Agenda: At the next meeting agenda, the Christmas tree the club decorates for Abbey Park will be added.  The Christmas pot luck and the families that the club adopts will also be added to the agenda.

 

1.  The next meeting will be a dinner meeting at Teresita Mexican Grill on September 25, 2025 at 6:30 PM.
   1. If we plan to have a meeting prior to the packing party, we will need to find another location. Our current location will be closed for a Veteran’s Day event.
   
   

 
Minutes taken at the September 11, 2025 Business Meeting and respectfully submitted by Maureen Posler on September 16, 2025.

Present: Cheryl VanVliet, Hal Hultman, Vivian VanVliet, Elijah Canfield,  Thad Bogert, Diana Bolton Julie Pelletier, Dan Mercurio & Maureen Posler
Meeting called to order: 6:30 PM by Elijah Canfield
Additions & Corrections: Elijah added a bullet under “Open Discussion.  7(f): Goodies on the Grand was added.
Minutes: Minutes of last meeting were passed out. Hal made a motion to approve and Thad seconded the motion.  All agreed and minutes were approved.
Treasurer’s Report: Diana reviewed the Treasurer’s report. Please see the Treasurer’s handout for account balances.  There was no activity in the MP account so the balance remained the same. Diana noted that Krazy Kops increased their fees once the maximum chip amount increased to $20K.  The Treasurer’s report was approved.
Correspondence: Maureen read a thank you letter from the South Lyon Water Guardians Organization expressing their thanks for KVC’s Sponsorship and donation for the 21st Annual South Lyon Creek Clean-up and Earth Day Event. 
MRR Committee:  Carol Sienko was not present. Elijah reported that he sent out emails to 73 families asking them to join us and make a difference. He invited them to come to a monthly meeting.  He did not receive any responses so far.  Cheryl suggested putting the email on the website.
Club Elections: The remaining officer’s position that was open was for Treasurer.  Dan Mercurio & his wife Bonnie have agreed to serve as Co-Treasurers.  Dan will officially be listed since only one officer can be named in each position.
Open Discussion:

1. Civitan International: Elijah & Karissa attended the convention on August 6-9, 2025. He said that convention was good.  He especially liked hearing what other clubs were doing and meeting new people.  One idea that Elijah brought to the table was that since our account balances have remained fairly consistent for several month that perhaps we should transfer some of the money to a CD or high interest account.  This would mean another account and everyone holding a credit/debit card would have to sign the new account paperwork.  There would not be a lot of additional on-going work for the treasurer.  All present seemed in favor of getting more information from the bank and considering this. Not doing something like this is leaving significant interest on the table. Another idea was establishing auto pay for dues. This would eliminate the issue of the club paying dues to International for people who have quit the club
2. Civitan Region & Fall Convention: This will be held on Sept. 19-21 in Lafayette, Indiana. Elijah is going sine he is now on the board in charge of Philanthropy.   Cheryl and Hal are also attending. 
3. Group Home Good Gestures: No report on this.
4. Generations in Business: The was an idea presented by Elijah and involves bringing together two of our community’s  greatest resources, the talented youth from YEM and interested, talented seniors from Abby Park or the Senior Center for an afternoon of collaboration, creativity and connection.  Both groups would spend a Sunday afternoon working side-by-side to design and create a unique product line for the 2026 Youth Entrepreneur Market.  Seniors will share their skills, stories and wisdom, while the students bring fresh ideas, energy and marketing savvy. Examples might include handcrafted jewelry, hand painted mugs or tote bags, or knitted/crocheted items. The proposed timeline would be identifying seniors and students in January and select the product type(s). In February & host a workshop for both groups.  During Spring/Summer, continue product production and refine branding. Then during the 2026 Market, launch the “Generations Collection” with a tag honoring the seniors that helped make each item. Everyone thought this was a great idea with more discussion at future meetings.
5. Desert Angels Packing Event: Everyone present agreed that we do this again, however Hal suggested finding a bigger location and preferably one that would allow us to get in earlier to set up.  Diana was going to check with the high school about use of their gym and if a cost was involved and Thad was going to check with Bartlett Middle School regarding gym availability.
6. Goodies on the Grand:  Elijah brought up whether the club wanted to participant this year.  Every one present thought we should. The date is Oct. 18 at Inspiration Park.

Project Updates:

1. Music on the Grand: Last event for this year will be on August 20.  Several members who are our biggest volunteers are not available for this event.  We need club members to volunteer!  This simply means handling a bean bag type toss for kids and putting on temporary tattoo stickers.  If you have not volunteered much this year, or, even if you have volunteered, this is a good opportunity to help the club.  The location is Inspiration Park (in front of the New Hudson Methodist church at 56730 Grand River in New Hudson).  Volunteers are needed to be there at 5:30 to set up.  Concert runs from 6:00-8:00.  Bring a chair, wear your club t-shirt and name tag.  While you are volunteering, you get to hear some great music from a live band.
2. Youth Entrepreneur Market: In July, 20 students attended and $63 in Civitan Cash was refunded (100% of vouchers were redeemed). In August, 29 students participated.  This was the biggest market to date!  The inflatable was a big hit. Next market is Sept. 13 and everyone present thought we should continue the vouchers. There was a lot of discussion because Pontiac Trail will be under construction next year. Some members suggested moving the market, however for return visitors; we lose the convenience of being in the same location year after year.  The Farmer’s Market will remain open so perhaps best option is to stay where we are.  A Southbound lane will be open.
3. Adopt-a-Highway: Next clean-up will be on September 20.  Meet in the Biggby New Hudson parking lot at 9:00 am.
4. Pumpkinfest: This event will be held on Sept. 27-28.  Volunteers will be needed to staff the tent.  The game is a simple- spin the wheel, like “Wheel of Fortune”, and pick a prize. Thad will send out a “Sign-Up Genius” to sign up for a shift.  Please sign up!
5. Focus Hope: This event is spearheaded by the Plymouth Canton Civitan Club; however they always invite our club and need the help. Everyone has a great time followed by a great lunch and bakery visit in Hamtramck.
6. Wellness: Cheryl gave an update on Theresa’s knee surgery and also mentioned that Kris Krzyzanski will be out of commission for 3 months.  He injured his knee and is waiting to see an orthopedic doctor.  He is also having surgery on his shoulder.

Motion to Adjourn made at 7:47 pm Vivian made a motion to adjourn and Diana seconded the motion.
 
Minutes taken at the August 14, 2025 Business Meeting and respectfully submitted by Maureen Posler on August 17, 2025.
​

Present: Carol Sienko, Diana Bolton, Elijah Canfield, Hal Hultman, Cheryl VanVliet, Maureen Posler, and Theresa Furget.
Elijah called the meeting to order at 6:35 PM.

1. Additions & Corrections: None.
2. Approval of June 12th, 2025, Minutes: Hal made a motion and Diana seconded it to approve the June 12th minutes. Motion passed.
3. Treasurer’s Report: Diana went over the general and MP accounts for July. Maureen made a motion, and Carol seconded it to approve the treasurer’s report. Motion passed.
   1. Finance & Budget Committee: No report.
4. Correspondence: Elijah received the Navigator patch from Civitan International for the club’s donation to Civitans at the Helm for 2023-2024. Cheryl will sew it on the club’s banner.
5. Member Recruitment & Retention (MRR) Committee Update: No report.
6. Club Officer Elections for 2025-2026: Elijah will remain as president, Carol will be president-elect, and Theresa will remain as secretary. That just leaves the treasurer’s position open. Once elections are held (hopefully at the August 14th business meeting) Theresa will submit the club officer report to Civitan International (CI). Online training will start on September 1st, 2025, and all officers must take the training by November 30th, 2025. Officers will be contacted by CI to take the online training which is a power point presentation that takes about 30 minutes which can be paused as many times as needed. Usually, a short quiz is taken and the officer then becomes certified.
7. Open Discussion:
   1. Theresa’s Upcoming Surgery: Theresa will be having left total knee replacement on August 11th and will be out of commission for all of August and most of September. She needs someone to take the August and September minutes for her. Maureen stated she would take the minutes. Theresa will continue to send out the minutes to members, do the club newsletter, make reservations for Teresita’s Mexican Grill, and anything else she can do from home. Once she is cleared to drive and is able, she will be back participating in club events.
   2. New Project-Carol & Cheryl: Carol has been in contact with two local group homes for senior women, The New Hudson Manor, and The Grace Rae Manor. This can be the third project that was discussed earlier at prior business meetings. The thought is that the club would send birthday and holiday cards to the women, along with flowers on their birthdays and a goody bag at Christmas time. New Haven has up to six occupants (currently they have four), and Grace Rae has up to seven occupants. Carol is in contact with both group homes and is able to get the names and birthdays of the women. Carol will recontact the homes to secure the names and birthdays of the women. Club will decide later whether to expand this project or just keep it as is.
8. Project Updates:
   1. Charity Poker: The June event was extremely profitable and was busy. Sue Misener stepped in and was the recorder on the last day. Discussion was that four members are needed for every day of the event. This makes it go much smoother. Hal brought up that there needs to be more seed money . This will alleviate the need for members to go to various banks and restaurants looking for more singles, fives, and tens prior to the next day of the four-day event. 
   2. Youth Entrepreneur Market-June:

i.26 students/vendors participated. The weather was good; however, foot traffic was down.

1. Upcoming Projects:
   1. Youth Entrepreneur Market (YEM)

i.2025 Dates: July 12th, August 9th (Oakland County will have an inflatable, rescheduled from May), and September 13th. Set up is 8:30-8:45 (set up tent). Make sure to wear your club tee shirt and name badge. The market will run from 10 AM-3 PM. Elijah brought up the fact that in 2026, Pontiac Trail Rd will be under construction from the railroad tracks to just south of 9 Mile Rd. and will basically be shut down. This will significantly impact on YEM for 2026. Discussion was where to relocate YEM during this time. The New Hudson Inn has space behind their parking lot and while they serve breakfast, this space is hidden. The New Hudson United Methodist Church/Inspiration Park was discussed as was the Tractor Supply store which has available area. Pastor John will be contacted.
ii.22 students/vendors are planned for July.
iii.$5 Voucher Program: Elijah reported that Bonnie & Dan came up with this fantastic idea to hand out vouchers worth $5 at Biggby (S. Lyon) Store and Lucas Restaurant to be turned in for Civitan Cash, that customers would spend at the market. The voucher is good for $5 in Civitan Cash. Customers turn in the voucher at the KVCC tent and receive the Civitan cash. At the end of the market the vendors turn them in at the KVCC tent and receive the cash. Elijah has a flyer to hand out to each vendor explains how this works. The vouchers are only good for July 12 and are just for the first 100 customers turning them in. Members looked over the vouchers and the little box that Dan built to put the vouchers in. Everyone liked the vouchers and the box to hold the vouchers. Hal even gave them his stamp of approval! There was discussion that when the vouchers are turned in, the customers will receive the Civitan Cash, a YEM magnet and a flyer about KVCC. There was discussion about how to proceed in the future, if this is to be continued and the printing of the vouchers so as to show all dates of the YEM and use a punch, or print individual vouchers for each market date. It cost Dan a total of $50 for the vouchers, Civitan Cash and the box with the vouchers costing $35. Diana made a motion and Cheryl seconded it, to spend $500 from the general account to cover the cost of materials, the amount of $50 to Dan Mercurio, and the rest of the money to be used for the reimbursement of Civitan Cash to the vendors. Motion passed.

1. Music on the Grand-July 23rd & August 20th: This is held at Inspiration Park at the New Hudson United Methodist Church, located at 56730 Grand River, New Hudson 48165. The events run from 6-8 PM. Club tent set up will be at 5:30 PM. Cheryl has the games and tattoos to be applied via water (bring a squirt bottle). Theresa will use the club’s debit card to obtain the candy (non-chocolate) for prizes. July 23rd will feature The Killer Flamingos and the food truck will be Ark Burger Co. August 20th will feature Geff Philips & Friends and the food truck will be That Guy from Italy. As always, bring a chair, wear your club tee-shirt/name badge, and enjoy a great summer night!
2. Adopt-A-Highway- Cleanup: September 20th at the Biggby New Hudson parking lot at 9 AM. Rain date is September 21st.
3. Pumpkinfest September 27th-28th: Cheryl reported she has 1,200 stuffed animals!

1. Next Dinner Meeting July 24th at Teresita’s Mexican Grill at 6:30 PM.
2. Business Meeting August 14th at Lyon Twp. Library at 6:30 PM.
3. Adjournment: Meeting adjourned at 7:40 PM.

Minutes taken by Theresa Furget on July 10th, 2025, and respectfully submitted on July 11th, 2025.

​Present: Thad Bogert, Rich Roberts, Julie Pellitier, Diana Bolton, Paulina Poplawska, Elijah Canfield, Dan Mercurio, Cheryl VanVliet, Hal Hultman, Carol Sienko, Tim Root, and Theresa Furget.
Elijah called the meeting to order at 6:30 PM.

1. Additions & Corrections: None.
2.  Approval of the May 8th, 2025, minutes: Hal made a motion, and Thad seconded it to accept the minutes. Motion passed.
3. Treasurer’s report: Diana went over the general and MP accounts for May. Rich made a motion and Hal seconded it to accept the treasurer’s report. Motion passes.  
   1. Finance & Budget Committee: No report.
4. Correspondence: None.
5. Member Recruitment & Retention (MRR) Committee Update: No report.
6. Club Officer Elections: Treasurer, President-Elect, President: These positions still need to be filled.
7. Open Discussion: None.
8. Project Updates:
   1. 2025 Scholarships: Kris gave a fantastic presentation in awarding the scholarships to the two seniors. Thad posted pictures on Facebook. Maureen did a great job of heading the committee and to all the members serving on the committee -thanks.
   2. Youth Entrepreneur Market-May.

i.This was the biggest turnout ever with 24 students participating. There was a guitar player that played and sang throughout the event. It was her first gig ever; she will be back in June.

1. Camp Civitan: Cheryl stated it was a success with 56 campers. Two new events were added Corn Hole and Uno Tournament. Cheryl presented Dan with a thank-you goody bag for his and Bonnies first time being at camp and helping with kayaking. Thanks, Cheryl, for coordinating the camp that just celebrated 35 years!

1. Upcoming Projects:
   1. Youth Entrepreneur Market (YEM):

i.2025 Dates: June 14th, July 12th, August 9th, and September 13th.
ii.Elijah stated that 47 vendors signed up and there are actually
26 participating. It is going to be a tight squeeze. The market runs from 10-3. Vendors will start setting up at 9 AM. Members are needed to help with the club tent setup at 8:30 AM. Make sure to bring a chair and wear your club’s tee-shirt/name badge. Carol has sold all of the club’s Camp Civitan raffle tickets, which is a fundraiser for the camp and pays for the volunteers (lodging/meals etc.). She has taken about 12 tickets from the Plymouth-Canton Civitan Club to help sell. Thanks Carol, great job!

1. Charity Poker June 25th-29th at Vision Lanes: Still need the cashier and records positions filled for Sunday June 29th from 10-6 PM. Diana will have the check for Vision lanes fully completed and partial completion for Krazy Kopz’s, will just need to fill in the amount sections. The checks will be in the box. Here is the link to sign up:    

 https://www.signupgenius.com/go/30E0C4DAEA62CA6FC1-56763872-kvcivitan

1.  Music on the Grand-July 23rd & August 20th:  This is held at Inspiration Park at the New Hudson United Methodist Church, located at 56730 Grand River, New Hudson 48165. The events run from 6-8 PM. Club tent set up will be shortly after 5 PM. Cheryl has the games plus a new one, something tossing snakes through a hoop-a big hit at Camp Civitan! July 23rd will feature The Killer Flamingos and the food truck will be Ark Burger Co. August 20th will feature Geff Philips & Friends and the food truck will be That Guy from Italy. As always, bring a chair, wear your club tee-shirt/name badge, and enjoy a great summer night!

1. Next Dinner Meeting June 26th at Teresita’s Mexican Grill at 6:30 PM.
2. Business Meeting July10th at Lyon Twp. Library at 6:30 PM.
3. Adjournment: Meeting was adjourned at 7:08 PM.

Minutes taken by Theresa Furget on June 12th, 2025, and respectfully submitted on June 13th, 2025.

​Present: Thad Bogert, Elijah Canfield, Rich Roberts, Carol Seiko, Diana Bolton, Bonnie Charette, Dan Mercurio, Hal Hultman, Cheryl VanVliet, Maureen Posler, and Theresa Furget.
Elijah called the meeting to order at 6:33 PM.

1. Additions & Corrections: Thad added Washer & Dryer under 8d.
2. Approval of April 10th, 2025, Minutes: Thad made a motion and Rich seconded it to accept the April minutes. Motion passed.
3. Treasurer’s Report: Diana went over the general and MP accounts for April 2025. She indicated that she corrected the $60 that was previously noted as dues, it was the Pumpkinfest application fee.
   1. Finance & Budget Committee: Diana went over the budget spreadsheet for 2024-2025.

Rich made a motion and Maureen seconded it to accept the treasurer’s report for May. Motion passed.

1. Correspondence: None.
2. Member Recruitment & Retention (MRR) Committee Update-Thad: None.
3. Club Officer Elections 2025-2026: Diana indicated she will not continue as treasurer. She gave clarification as to how long she spent doing the duties of treasurer-usually about 5 hours per month on average.
4. Open Discussion:
   1. Winter Project Discussion (Goal: decide by May for 2026):

i.Random acts of kindness ideas, antique show, other ideas? Thad talked about putting in Little Libraries in the area. It is unknown how many there might be all ready. Diana indicated there is one at McHattie’s Park. It was narrowed down to free books to kids and doing greeting cards to seniors that participate with Meals on Wheels. It was decided that February and March will be when the random acts of kindness will be done and will be added to the Events Calendar for 2026.

1. Project Updates:
   1. Adopt-a-Highway: April 12th Cleanup Report: A large group participated in the cleanup. The road was not too dirty. The next cleanup is scheduled for Saturday September 20th with a rain date of Sunday September 21st.
   2. 2025 Scholarships: Maureen reported the committee (Cheryl, Paulina, Paige, and herself) have 13 applications to choose from. They plan to meet this Monday (May 12th to pick the winners one for each high school. Names must be turned in to the schools by May 16th. Kris will be presenting the scholarships; she thinks it will be June 9th and 10th. Still need someone to take pictures of the winners.
   3. S. Lyon Cleanup-Thad: It was cold and very windy. There were about 70 participants. Thanks to all that came out and helped.
   4. Bartlett Washer & Dryer-Thad: The electricity has been completed and the appliance should be all hooked up within the week for use. Thad shared a picture of the appliance.
2. Upcoming Projects:
   1. Youth Entrepreneur Market (YEM):

i.2025 dates: May 10th, June 14th, July 12th, August 9th, and September 13th.
ii.42 signups, 34 paid deposit, 25 scheduled students for May 10th.
iii.Marketing Plan: S. Lyon Farmers Market FB post, on-site attractions, flyers, other ideas? Thad is working with Nate from Farmer’s Market to get the YEM mentioned. Thad will create a flyer to be handed out at the Farmer’s Market.
Set up the club’s tent will be at 8:45 AM. Bring your own chair and wear your club tee shirt/name badge. The market runs from 10-3 and the weather is looking great!

1. Charity Poker June 26th-29th: Thurs/Fri 6:30 PM-2 AM, Sat/Sun 10 AM-6 PM-Signup Genius was sent out today for members to volunteer.
2. Adopt-a-Highway: September 20th-28th: See 8a above for details.
3. Camp Civitan Raffle Tickets (just added)-Carol: She has the tickets (cost $5 per ticket). This is a fundraiser for Camp Civitan. Carol will have the tickets at the May 22nd dinner meeting.

1. Next Meetings:
   1. Dinner Meeting May 22nd at Teresita’s Mexican Grill at 6:30 PM. Members from Plymouth-Canton Civitan Club will be joining us.
   2. Business Meeting June 12th at Lyon Twp. Library at 6:30 PM.
2. Adjournment: Meeting was adjourned at 7:24 PM.

Minutes taken by Theresa Furget on May 8th, 2025, and respectfully submitted on May 9th, 2025.

Present: Karissa & Elijah Canfield, Bonnie Charette, Dan Mercurio, Phil Crutchfield (friend Kathy), Kris Krzyzanski, Thad Bogart, Cheryl VanVliet, Hal Hultman, Tim Root, Maureen Posler (via phone), (Guests: Alex Hanson-S. Lyon Creek Clean-up, Ryan DeSana-Principal of Bartlett Elementary School), and Theresa Furget.
Elijah called the meeting to order at 6:30 PM.

1. Additions & Corrections: Thad added Civitan Project Planning Template to 6d.
2. Approval of March 13th, 2025, Minutes: Thad made a motion, and Phil seconded it to approve the March minutes. Motion passed,
3. Treasurer’s Report: Elijah went over the general and MP accounts for April 2025 in Diana’s absence.
   1. Finance & Budget Committee: No report
4. Correspondence: None.
5. Member Recruitment & Retention (MRR) Committee Update: Karissa reported that she has a meeting tomorrow with the Lyon Today editor about an ad.
6. Open Discussion:
   1. Washer/Dryer-Barlett Elementary-Ryan DeSana/Principal: Ryan explained the need for this. He also explained the need for clothing for the first and second graders (underwear in particular). Mark (Roundabout Resale Shop) indicated at the March meeting he could help with this. Ryan will contact him. A brochure was passed around for a washer/dryer combo that costs about $1,802.00. An electrician is donating his labor to set up the electrical for the machine. Phil made a motion, and Kris seconded it to donate up to $2,000.00 out MP account to purchase the washer/dryer combo for Bartlett Elementary School. Motion passed.
   2. Winter Project Discussion (Goal decide by May 2025 for 2026):

i.Random Acts of Kindness Ideas: Doing antique appraisals at Sr. Center in S. Lyon, doing something with homebound individuals-Meals on Wheels. Will decide at May meeting whether to take on an activity or not for the winter quarter of 2026.

1. MI Monster Dash: Taken off the agenda.
2. Civitan Project Planning Template-Thad: The template goes from beginning to end of a project. The event’s calendar prepared by Karissa gives a glance to all events with some of the same features that the template gives only in more detail.

 
 

1. Club Officer Elections 2025-2026-Elijah: Theresa will stay as Secretary-unless someone else wants to take over, then she will hand it over. Diana has indicated that she will step down at the end of September 2025. This will leave the other three positions open-president, president-elect, and treasurer. While elections should be held in June, new club officers do not have to be turned into Civitan International until October 1, 2025. Elijah asked the members to give it some thought as to filling one of these club officer positions. There’s mutual sharing of information amongst officers, so no one is in a position by themselves, ever.
2. Project Updates:
   1. Charity Poker-April Event This was the biggest profit the club has ever taken in. Luckily, the club was part of a $150 poker tournament event which helped to raise the profit level!
3. Upcoming Projects:
   1. Adopt-a-Highway Cleanup April 12th: Meet at the New Hudson Biggby Store at 10 AM (rain date is the 13th). Need 6-8 people. Lunch afterwards. Safety vests, gloves, and grabbers will be supplied.

i.September 20th-28th cleanup TBD.

1. Scholarship April 16th-Cheryl & Maureen (via phone): There has only been a total of 2 applications from S. Lyon HS (none from East). Hopefully more will come prior to the April 16th deadline. Need to hang up more flyers around town. Maureen asked that Karissa contact the DDA and Thad the city council about the scholarship. The committee will me the first week of May to decide if there are any winners. Scholarships are to be given on Honors Night June 3rd and 4th and will need presenters. She asked Kris if he will do it. Kris will consider it and get back with her.  Also, need someone to take pictures on those nights.
2. S. Lyon Cleanup May 4th 9AM-1PM (at 400 McMunn St-MI Seamless Tube & Pipe-Truck Parking Lot)-Alex Hanson: Alex stated this is the 21st cleanup being held. They are now a 501 (c) non-profit organization. He also mentioned that the level of sponsorship has decreased. There are three tiers of sponsorship: $100-name on flyers and newspaper, $200- same as $100 and giveaways, $500-same as $100 & $200 with tent/table at event. Last year the club donated $500 and gave out coffee/hot chocolate, granola bars and bananas. Tim made a motion, and Bonnie seconded it to donate $500 out of the MP account to The S. Lyon Area Cleanup Project. Motion passed. The members discussed providing coffee, hot chocolate, and snacks (no fresh fruit). Karissa stated that the beverages will include cups, sugar, and creamer. Kris made a motion and Tim seconded it to spend (not to exceed) $300 for the coffee, hot chocolate, and snack items out of the MP account. Motion passed. If no member steps forward to obtain the food items, then Thad will take care of it.
3. Youth Entrepreneur Market (YEM)-Elijah:

i.2025 Dates: May 10th, June 14th, July 12th, August 9th, and September 13th, 10 AM-3 PM. Setup 8:45 AM.
ii.25 sign-ups, 18 paid, 12 students for May.
iii.Marketing Plan: On site attractions, flyers, or other ideas? Thad indicated that it has been posted on FB and will do it again at the beginning of May.

1. Charity Poker Save the Date June 26th-29th: Thurs/Fri 6:30 PM-2AM, Sat/Sun 10 AM-6 PM.

i.New Room in Livonia starting in June-do we want to use 1 or 2 of our unused licenses? These events will run Mon-Wed from Noon to Midnite: This will be an all-day event for one charity for 3 days. This could be broken into 2 shifts for each day. Discussion was that the club had a challenging time filling 16 worker slots in April. The new event would require at least 24 worker slots and since it is 3 days (Mon, Tue, and Wed) it would also add a burden on the members that are no longer working. Elijah will let Krazy Kopz know the club will pass on the offer.

1. Next Meeting:
   1. Dinner Meeting April 24th at Teresita’s Mexican Grill at 6:30 PM.
   2. Business Meeting May 8th at Lyon Twp. Library at 6:30 PM.
   3. Dinner Meeting May 22nd: Theresa explained that the Plymouth-Canton Civitan Club will be joining KVCC at Teresita’s, as on May 15th they have Charity Poker and had to cancel their dinner meeting for that night.
2. Adjournment: Meeting was adjourned at 7:58 PM.

Minutes taken by Theresa Furget on April 10th, 2025, and respectfully submitted on April 11th, 2025.

Present: Karissa & Elijah Canfield, Mark Blondy (Guest Annette Newton), Diana Bolton, Guest Dan Mercurio-soon to be new member), and Theresa Furget.
Elijah called the meeting to order at 6:34 PM.

1. Additions & Corrections: None.
2. Approval of February 13th, 2025, Minutes: Karissa made a motion, and Diana seconded it to approve the minutes. Motion passed.
3. Treasurer’s Report: Diana went over the general and MP accounts for March 2025. Karissa made a motion, and Mark seconded it to accept the treasurer’s report. Motion passed.
   1. Finance & Budget Committee: Diana went over the budget for 2024-2025 explaining her thoughts and reasoning as prepared. The discussion was that this will continue to be tweaked as this is the first year of having an actual budget.
4. Correspondence: None.
5. Member Recruitment & Retention (MRR) Committee Update-Karissa: Karissa was contacted about putting out a flyer for this individual’s business and wanted to include the Youth Entrepreneur Market also, at no cost. Karissa passed around what it would look like. It will be a direct flyer that will reach 5,000 homes. She has been in contact with the Lyon Today Magazine about placing an ad for the club and YEM. She is still waiting to hear back about the cost. There has been no meeting of the committee to discuss the software previously discussed at the February meeting.
6. Open Discussion:
   1. Washer/Dryer-Bartlett: Elijah: Thad has a meeting set up at the school to discuss this further next week. There was discussion as to what school Bartlett or Brummer will receive the washer/dryer. Mark asked whether clothes could be donated to help the kids out. Further discussion was whether an all-in-one appliance would be obtained, new or used. Thad will report the details at the April meeting.
   2. New Project Checklist-Karissa: Karissa went over the KVCC Events 2025 Calendar, explaining that members need to sign up to lead the various events. Mark indicated that he would be willing to lead the Kitefest in June if the club decides to participate. Here’s the link to review the calendar, then just let Karissa know what event(s) you want to lead:  https://docs.google.com/spreadsheets/d/16xMMdHyLYQw7FizR2EnDEER2_kSXcbFO/edit?usp=sharing&ouid=113762036340398725003&rtpof=true&sd=true
   3. New Hudson Bench-Karissa: Karissa passed around a picture to share the concept of what the benches will look like along with the sculptures of the horses. The location is the southwest quadrant of Ring Rd. The benches have a frame over them, and this is where the mural will be placed. The Downtown Development Authority (DDA) is looking to have the first bench placed sometime in 2025 (nothing has been decided yet). Karissa thinks it will be more like in 2026. 
   4. Winter Project Discussion (Goal decide by May for 2026)

i.Random Acts of Kindness ideas, other ideas? Several members like doing an act of kindness to group homes, senior nursing homes or special ed students to either celebrate birthdays or to just limit it to Valentines Day and St. Patrick’s Day. Could give out movie baskets to the facilities. For the seniors, Mark indicated that he could appraise items, like what is done on Antiques Road Show, only he is not able to do jewelry.

1. MI Monster Dash: TBD, sometime in October.

1. Project Updates: None to report.
2. Upcoming Projects:
   1. Scholarship April 16th: Essays are due to the committee (Maureen, Cheryl, Paige, and Paulina). A decision must be made by May 16th, and the schools are notified of the winners. Per the February minutes only two awards are going to be given out this year. Flyers were given to members to post within the community concerning the essay/scholarships.
   2. Charity Poker Save the Date: June 26th-29th.

i.The current event is April 3rd-6th. Thurs and Fri will be from 10 AM-6PM and Sat and Sun are 6:30 PM to 2 AM. The June event will be the reverse (night/day). Make sure you arrive ½ hour early at Vision Lanes located at 38250 Ford Rd. Westland, 48185. Wear your club tee shirt and name badge during the event.
Signup Genuis Link for April Event:   https://www.signupgenius.com/go/30E0C4DAEA62CA6FC1-55668882-kvcivitan
ii.Training Session: Elijah handed out the Charity Poker Notes and went over them. He indicated the Poker Box has the club’s application/ license for the event, money, the dowel for the singles, paper, pens, and blank name tags etc. He emphasized that the sign in sheet the day of the event must have 3 workers and 1 chairperson signatures. The chairperson signs the end-of-day form (Daily Cash Accountability). The end-of-day account of money should be exact and match what is being reported. On the fourth/final day 2 checks will be made out. One to Vision Lanes for rental location and the other to Krazy Kopz for their cut of the profit. Each check should be noted in the memo line the dates of the four days of the event and what the check is for-rental location and Krazy Kopz profit/share etc. The final statement that goes to the State of MI will be signed by the club’s president-Elijah. The complete Charity Poker Notes will be onsite for reference if needed.

1. Adopt-a-Highway Cleanup April 12th: Meet at the New Hudson Biggby Store at 10 AM (rain date is the 13th). Need 6-8 people (invite your friends and family). Usually everyone goes to lunch afterwards. The safety vests and grabbers will be supplied. Bring gloves. Thanks to Sue Meisner she went to MDOT and picked up the garbage bags to put the trash in.

i. September 20th-28th cleanup TBD.

1. S. Lyon Creek Cleanup May 4th: Elijah stated this will be finalized at the April meeting.
2. Youth Entrepreneur Market (YEM)-Elijah:

i.2025 Dates: May 10th, June 14th, July 12th, August 9th, and September 13th., 10 AM-3PM. The location is the grassy area between the Biggby Store and Lucas Coney Island on Pontiac Trail Rd. He has 10 signed up/interested. Only 5 have paid the refundable deposit so far. This is the first year of the refundable deposit (receive a refund when the youth vendor shows up for the event). Hopefully, this will cut down on the no shows. The total number of vendors last year was about 20 for one month. He estimates there’s room for 25 vendors and can squeeze in 26 if needed. He still must submit the city application and obtain insurance. He will also reach out to past youth vendors.
ii.Marketing Plan: On-site attractions, flyers, other ideas? Discussion was concerning how to increase the foot traffic at the YEM. Need something to attract people to YEM. Karissa reported that she has not heard back from the two grants she applied for (to cover the costs of inflatables etc.,). She is thinking the grants went to other groups. Elijah will create flyers to be hung around town and have someone hand out flyers at the farmer’s market. Mailers have already been discussed under item 5. Mark showed a Tom Cruise impersonator (Tom Dawson), and he works free for charities-but still would have to get the word out to the public. Discussed food trucks and ice cream truck.

1. Next Meeting
   1. Dinner Meeting March 27th at Teresita’s Mexican Grill at 6:30 PM.
   2. Business Meeting-April 10th at 6:30 PM.
2. Adjournment: Meeting adjourned at 7:48 PM.

Minutes taken by Theresa Furget on March 13th, 2025, and respectfully submitted on March 14th, 2025.

Kensington Valley Civitan Club Business Meeting Minutes
02/13/25
Present: Diana Bolton, Thad Bogert, Karissa & Elijah Canfield, Cheryl VanVliet, Hal Hultman, and Theresa Furget.
Elijah called the meeting to order at 6:37 PM.

1. Additions & Corrections: None.
2. Approval of Minutes of January 9, 2025: Hal made a motion, and Karissa seconded it to approve the minutes. Motion passed.
3. Treasurer’s Report & Budget Committee Report-Diana: Diana went over the general and MP accounts for February 2025. It was discussed that both accounts are not taking in enough money to break even, and eventually this will become an issue. For now, it is ok as the club has been very frugal in expenditure and is able to cover all expenses. Thad mentioned that dues may need to be increased to $35 sometime in the future. Karissa made a motion, and Hal seconded it to accept the treasurer’s report. Motion passed.
4. Correspondence: The club received a thank you card from military personnel in Iraq that received a Desert Angels Miracle Box.
5. Member Recruitment & Retention (MRR) Committee Update-Thad: Thad stated no committee meeting was held; however, he did some research on a Customer Relationship Management (CRM) program- Springly. He shared the link with Karissa, whose has been checking it out. The Springly program allows for registration, and tracking. With a contact database which allows you to send out emails that can be tracked and has an option for opting out (unsubscribe). It also helps with creating a newsletter. Karissa is still going through the tutorials for the program. Thad indicates that it costs about $49 per month and offers a lot. Currently the club has a Weebly subscription that costs about $10 per month. The best nonprofit CRM for your organization
6. Open Discussion:
   1. Blessings-Volunteer Opportunities at Centennial Middle School (CMM) & Millennium Middle School (MMS): Discussion was about volunteering at these events as an individual or as a group. Thad will check about group opportunities and report back. If you want to volunteer now, here are where they need the help and the links to volunteer.

i.Weekley delivery to CMS/MMS: Looking for volunteers to put food bags in lockers at CMS & MMS every Friday. Link:  Blessings in a Backpack: Weekly MMS and CMS Delivery.
ii.Monthly packing & delivery: Once a month packing larger food bags and delivering them to the students’ homes. Link: Blessings in a Backpack - South Lyon: February 15 - Monthly Packing & Delivery.

1. Scholarship Planning:  Cheryl reported that Maureen and Paige are in the process of updating the forms and will send them to the two high schools, S. Lyon, and S. Lyon East. Elijah will update the artwork and the website for the essays. The deadline to submit entries is April 16th and the club needs to notify the schools of the winners by May 16th. Discussion was how many scholarships ($1000 each) to award. The past two years the club has awarded four ($1000 each for a total of $4,000). The first year just two awards ($1,000 each) were awarded. It was decided to award just two awards this year, which can be discussed and modified if there are more than two students deserving. Cheryl made a motion, and Thad seconded it, that two awards of $1,000 each (for a total of $2,000) be awarded out of the MP account. Motion passed. Paige is coming back to assist with this event and will serve on the committee with Maureen and Cheryl. Hope I did not leave anyone off the committee. Just a note that the scholarship is the biggest expenditure from the MP account.
2. Brews & Chews May 17th:  Elijah stated that Larry Berg of the American Brain Tumor Association of MI sent him flyers of the upcoming BT5K Brews & Chews event to be held at the Kensington Metro Parks (4570 Huron River Parkway, Milford) with registration starting at 8 AM and the Brews & Chews at noon. There are various levels of sponsorship which would allow the club to have a booth at the event. Members did not seem interested in staffing a booth. It is not clear whether there are volunteer opportunities or not. They probably would take a monetary donation.
3. New Project Checklist: Discussion was that for each event there would be a point person/chair/person in charge that would coordinate the event. Karissa has prepared a google spread sheet for members to indicate their preferences. At this time, the spreadsheet is in ‘view’ only mode, she is the only one that can edit the spreadsheet. Just let her know what you would like to chair, and she will make the necessary changes. Here’s the link: https://docs.google.com/spreadsheets/d/16xMMdHyLYQw7FizR2EnDEER2_kSXcbFO/edit?usp=sharing&ouid=113762036340398725003&rtpof=true&sd=true
4. S. Lyon Creek Clean Up: Thad indicated this will be held on May 4th. Members are interested in doing the hospitality booth and again provide the Biggby coffee and hot chocolate, along with granola bars and fresh fruit-bananas.
5. Winter Project Discussion (Goal: Decide by May for 2026):

i.Inspire Movement Project: Thad indicated that he will start working on this.
ii.Random Acts of Kindness Ideas: Elijah indicated that Cheryl produced a list of ideas that are included on the back of the agenda. Her examples are: delivering snacks to the local police fire and EMS; adopting seniors at local assisted facilities and give them a small holiday gift/birthday gift or sponsor an event at the facility.; leave monthly treats/cards for homebound seniors; work with Active Faith for children birthdays; donation of needed items to Blessings in a Backpack; sponsor a party for Special Olympics group; sponsor a craft/event for a special education classroom; and purchasing books for young kids to own. Karissa and Elijah talked about Civitan International’s (CI) Four Impact Areas: 1. Accessible & Inclusive Communities; 2. Education & Employment; 3. Health & Wellness; 4. Family & Community Support. They passed out a copy of the impact areas. Elijah talked about sponsoring a public exercise park (under Health & Wellness). Karissa talked about working with the Lyon Downtown Development Authority (DDA) with an ART Park/Mural, in particular a circular arch bench that would be paintable. The club would be able to collaborate with the artist and DDA to produce a design to be painted. It will cost about $12,000. Here’s the link that tells more about it:

Thad talked about sponsoring a clergy lunch and a lunch at the senior center.

1. Michigan Monster Dash-TBD: Karissa stated this will probably be held the third Saturday in October (18th??). Volunteers will be needed. Awaiting further details.

1. Project Updates: None.
2. Upcoming Projects:
   1. Adopt-a-Highway Cleanup: April 5th-13th; July 12th-20th; and September 20th-28th: Elijah will chair this event and will obtain additional bags. It was decided to meet at Biggby’s on April 12th at 10 AM. Rain date is the 13th.
   2. Youth Entrepreneur Market-Elijah:

i.2025 Dates: May 10th, June 14th, July 12th, August 9th, and September 13th.
ii.S. Lyon Superintendent Steve Archibald Letter-Cheryl: Cheryl is still waiting to hear back from the Superintendent concerning marketing the event on the school’s websites/calendars.
iii.Marketing Plan-on site attractions, flyers, other ideas? Need to increase the foot traffic for the YEM dates. Discussion was to buy ads in various community papers. Lyon Today, Hometown Herald was mentioned. Karissa indicated The Lyon Today Magazine has a much larger reach of about 21,000 homes. And would cost about $200 or .10 per home. She is waiting to hear back from them about the actual price and whether it could go in the May magazine. Karissa also talked about direct mailings with postcards. This would cost about $200 and go to about 600 homes and postage would be an additional $130. She could try to get a better price on the postcards if it were decided to go this route. Thad talked about sponsoring signs to be put up in the high schools’ fields on the fences. He thought it cost about $350, but it also depends upon the actual sport (football, baseball, etc.) Karissa has applied for two grants to get inflatables and yard games for two different YEM dates to help increase customers.

1. Charity Poker-April 3rd-6th & June 26th-29th:

i.Sign up Genius coming in March for the April event.

1. Training session at the March Meeting.

1. Brummer Elementary School Washer/Dryer (Just added)-Thad: This was discussed at the previous dinner meeting. Many of the kids come to school in dirty clothing and more schools (such as Detroit) are providing this for their students. It is estimated that the cost would be about $1,500 for the washer and dryer with additional costs for the electrical and plumbing.
2. Dinner Meeting:  February 28th at Teresita’s Mexican Grill.
3. Next Business Meeting: March 13, 2025.
4. Adjournments: Meeting adjourned at 8:08 PM.

Minutes taken by Theresa Furget on February 13th, 2025, and respectfully submitted on February 14th, 2025. Happy Valentines everyone!

Present: Phil Crutchfield, Diana Bolton, Karissa & Elijah Canfield, Cheryl VanVliet, Hal Hultman, Thad Bogert, Mark Blondy, Tim Root, guest Chiara Mattieson, and Theresa Furget.
Elijah called the meeting to order at 6:33 PM.

1. Additions & Corrections: Karissa added Member Recruitment & Retention under 5c.
2. Minutes of October 10, 2024: Phil made a motion, and Thad seconded it to accept the minutes. Motion passed.
3. Treasurer’s Report:
   1. January 2025 Financial Statement: Diana went over the general and Millionaire Poker (MP) accounts. She pointed out that the Pumpkinfest ticket sales netted $1,306. Karrisa made a motion, and Phil seconded it to accept the treasurer’s report. Motion passed.
   2. Finance & Budget Committee: Diana went over the working draft of the KVCC budget for 2024-2025. This shows side by side of the general and MP accounts. This gives an overview of the two accounts. She also pointed out the club has spent more from the MP account than it has taken in over the past couple of years.  At this point, it is not an issue as there is a large amount in the account and it has covered all expenditures to date.
4. Correspondence:
   1. Lyon Twp. Article: The latest copy of the Lyon Today magazine was passed around in which there was an article about the club. Karissa gave an excellent and detailed overview about the club and the club’s community involvement.
   2. Giving Tuesday (12/03/24) Donation-Elijah & Theresa: Club officers decided to donate $425 to Civitans at the Helm which benefits the Civitan International Research Center (CIRC). The amount was based upon $17 per member (at the time) and Civitan International (CI) tripled it and gave the club credit for $1,275.
5. Open Discussion:
   1. New Project Checklist-Karissa: Karissa made up a chart with KVCC events for 2025. The chart covers the date of the event, time, point person (person in charge), number of volunteers needed, whether marketing is needed, resources needed and type of follow-up-if needed. Incredibly detailed chart with all that is needed. She explained the question marks next to a couple of events. 2024 was the first time the club participated in the River Cleanup; Kitefest-club has not participated in the last couple of events. Christmas in July (Carl & Joanne Foundation) club has not participated. The chart gives all upcoming events for the club and community and makes it easier to put on the upcoming agendas for discussion. It was noted that the Camp Civitan MI Raffle Tickets need to be added to the chart. Fantastic-Karissa. Thad indicated that he has a meeting set up to discuss the Inspire Movement Project timeline and costs.
   2. 3rd Major Club Projects-Elijah: December through May are slow months as far as events the club participates in. He would like to fill this gap in 2026 and set a goal to have a new project by May 2025 (for 2026). This would help to put the club’s name into the community and have an impact. Elijah will keep this on future agendas for ongoing discussion/decision. Here are some of the ideas that were brought up and discussed:

i.Cheryl talked about sponsoring a dance for special needs individuals one to two times a year.
ii.Karissa talked about February having random acts of kindness to the Police, fire department, non-profit groups, senior facilities, group homes etc. She also discusses having a chili cook off.
iii.St. Patrick’s Day event-such as a shamrock hunt.
iv.Mark talked about a bowling fundraiser.  He has some old coffee urns (about 20) that could be used as targets for throwing balls (softballs etc.) at them. He also has a cotton candy machine and the spin art spinner that can make tie-dye tee shirts.

1. Member Recruitment & Retention-Karissa: Karissa asked the question as to whether former club members have ever been asked to rejoin the club or come to an event? Theresa did indicate that all former members are kept on the club’s contact list and the business meeting minutes and newsletter are sent to them. Need to actively seek out members whether it is at Desert Angels or the Youth Entrepreneur Market or asking former members to come back. Need to have membership recruiting party by inviting individuals to a pizza party like at the senior center or such. Discussed the Customer Relationship Management (CRM) which tracks customers’ interactions and can categorize groups to target etc. Need to establish a committee to investigate how best to recruit and retain members. Thad indicated that he would take the lead, Karissa and Phil will also be on the committee. It was decided to call the committee: Member Recruitment & Retention, (MRR).

1. Project Updates Since 10/10/24:
   1. Goodies on the Grand (Trunk or Treat)-10/19/24: Diana and Theresa worked on this event.
   2. Desert Angels Packing Party-11/14/24: There were about 103 volunteers of all ages that worked at this event resulting in 194 boxes being packed for overseas military. Karissa stated it was utter chaos, and it needs to be revised/reorganized. Her thoughts are:

i.Need additional time to set up and organize.
ii.Need to start collecting items sooner.
iii.Allocate club money to purchase items that have not been donated.
iv.Solicit more monetary donations.
v.More flyers need to be distributed.
vi.More collection areas are needed.
vii.Need to recheck the Amazon Wish List as products change continuously and delivery dates change with vendors.
viii.Space is an issue and more tables are needed.
This brought up the discussion of where to hold the packing party in 2025. Need a gym, cafeteria type location at an elementary school or even a church (St. Joe’s). The Roper Barn was brought up. Thad will contact The Roper Barn to see if this is possible. He knows that The Roper Barn will need to pull a special permit to have the packing party there. Also, more setup time is needed to set up and organize items prior to having the public come in and start packing.

1. Abby Park Festival of Trees-11/29/24: Cheryl, Tim and Theresa decorated the tree. Cheryl reported that St. Vincent DePaul was the winning tree. Their tree was decorated with food like items, grocery bills, and shopping lists etc. Cheryl and Theresa took the ornaments off the tree.
2. Giving on the Grand/Inflatables-11/30/24: Cheryl indicated that she purchased a third inflatable to use-Snoopy. Sue took the inflatables down and is providing storage.
3. Adopt-A-Family Shopping (12/07/24) & Wrapping (12/12/24): Cheryl, Hal, Karissa, Elijah, Mark, Maureen, Tim, Diana, and Theresa did the shopping for the three families of kids. Carol delivered to the one family and Cheryl & Hal delivered to the second family and Karissa & Elijah delivered to the third family. The families were appreciative for the gifts.
4. Club Christmas Party -12/12/24: The gifts were wrapped prior to dining. All the food was great, and everyone had an enjoyable time. Thanks, Paulina, for letting the club use the Salem-S. Lyon District Library for the Christmas/Wrapping Party.
5. Light Up the Grand/Flashlight Candy Cane Hunt 12/14/24: Karissa, Elijah, Tim, Mark, Thad, Theresa, and her niece Diana participated. Unfortunately, flashlights were not provided (as promised) and it was so dark and the candy canes were so small, making it hard for the kids to gather them up. About 30-40 kids participated. It was great to have the club’s tent set up as this sheltered people from the wind.

1. Upcoming Projects:
   1. Youth Entrepreneur Market (YEM)-Elijah:

i.2025 dates: May 10th, June 14th, July 12th, August 9th, and September 13th (8:30-3). Elijah already has eight individuals wanting to sign up.
ii.Participation Certificates sent: Maureen sent them out to the kids.
iii.Facebook Group Creation: Thad reported this has been done.
iv.Implement Refundable Deposit: Elijah reported that he has individuals sign up and then they do not show up. He wants to implement a $20 deposit for each date that would be refundable when they show up. Venmo would allow the refund to go directly back to the individual and money left in the account (individuals that did not show up) could be directly deposited into the club’s general account at the end of the season. Elijah will investigate setting up the account for YEM. This also brought up the discussion about increasing foot traffic for the YEM. Discussion was:

1. Need more marketing around town.
2. Possibility of having a food truck or ice cream truck.
3. KVCC sponsors a booth at the Farmers Market and handing out flyers to the public and directing them to YEM. This would cost the club $70/75 each week if it had a booth.
4. Handing out flyers to the public at the Farmer’s Market on the days of the YEM and/or having signs at the Farmer’s Market.
5. Having free food (hot dogs, ice cream).
6. Charity Poker Save the Dates-April 3rd-6th & June 26th-29th-Elijah: He does not have the morning/evening hours yet. He needs to apply for the license. Hal made a motion, and Phil seconded it to use $200 out of the general account to apply for the license from the State of MI. Motion passed.
7. MI Monster Dash-October-Karissa: Tabled for a later date to discuss.

1. Dinner Meeting: January 23rd at Teresita’s Mexican Grill.
2. Next Meeting: February 13, 2025.
3. Adjournment: Meeting adjourned at 8:15 PM.

Minutes taken by Theresa Furget on January 9th, 2025, and respectfully submitted on January 10th, 2025.