Present: Phil Crutchfield, Diana Bolton, Karissa & Elijah Canfield, Cheryl VanVliet, Hal Hultman, Thad Bogert, Mark Blondy, Tim Root, guest Chiara Mattieson, and Theresa Furget.
Elijah called the meeting to order at 6:33 PM.
ii.Karissa talked about February having random acts of kindness to the Police, fire department, non-profit groups, senior facilities, group homes etc. She also discusses having a chili cook off. iii.St. Patrick’s Day event-such as a shamrock hunt. iv.Mark talked about a bowling fundraiser. He has some old coffee urns (about 20) that could be used as targets for throwing balls (softballs etc.) at them. He also has a cotton candy machine and the spin art spinner that can make tie-dye tee shirts.
ii.Need to start collecting items sooner. iii.Allocate club money to purchase items that have not been donated. iv.Solicit more monetary donations. v.More flyers need to be distributed. vi.More collection areas are needed. vii.Need to recheck the Amazon Wish List as products change continuously and delivery dates change with vendors. viii.Space is an issue and more tables are needed. This brought up the discussion of where to hold the packing party in 2025. Need a gym, cafeteria type location at an elementary school or even a church (St. Joe’s). The Roper Barn was brought up. Thad will contact The Roper Barn to see if this is possible. He knows that The Roper Barn will need to pull a special permit to have the packing party there. Also, more setup time is needed to set up and organize items prior to having the public come in and start packing.
ii.Participation Certificates sent: Maureen sent them out to the kids. iii.Facebook Group Creation: Thad reported this has been done. iv.Implement Refundable Deposit: Elijah reported that he has individuals sign up and then they do not show up. He wants to implement a $20 deposit for each date that would be refundable when they show up. Venmo would allow the refund to go directly back to the individual and money left in the account (individuals that did not show up) could be directly deposited into the club’s general account at the end of the season. Elijah will investigate setting up the account for YEM. This also brought up the discussion about increasing foot traffic for the YEM. Discussion was:
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Present: Cheryl VanVliet, Diana Bolton, Thad Bogert, Phil Crutchfield, Maureen Posler, Hal Hultman, Karissa & Elijah Canfield, Paulina Poplawska, guest-Mark Blondy, and Theresa Furget.
Elijah called the meeting to order at 6:30 PM.
ii.Implement Refundable Deposits- Elijah explained that only about 50% of the individuals that sign up to participate show up. As the market grows larger, this could impact on available space. If they had to pay a deposit of $20 per event which would be refunded to them if they showed up. The application would state that a spot is reserved only if a deposit is paid. There’d be an emergency policy that would be on a case-by-case basis. This would be decided by Eliijah. iii.Retail Shop Update-Mark Blondy: Mark owns the Roundabout Resale shop in New Hudson. He attended the last YEM event in September and offered a table in his shop to all the youth entrepreneurs. So far, only one has taken him up on his offer-Malia of Bumble Beads. He would like to recontact them (but doesn’t have any contact info for them). Members felt since they’re minors, Elijah should send out an email to the youth and let them contact Mark if they’re interested in participating. He would have contracts with the youths stating all profits are theirs. Malia of Bumble Beads has a table with two tabletop signs, one addressing YEM and the other one addressing KVCC in his store. Karissa stated Malia has also been selling her items at the Biggby Stores. Malia’s profits go to the Blue Star Service Dog organization. iv.Facebook Group Creation: Elijah stated Malia’s mother reached out to him concerning a Facebook group that would be beneficial to youth that are interested in starting a business and all it involves. It would be a support group and would only be open as a private group and not open to the public. KVCC would be the administrator of the group. Members felt this was a great idea and would be helpful to YEM.
Kensington Valley Civitan Club Business Meeting Minutes
September 12, 2024 Present: Cheryl VanVliet, Hal Hultman, Vivian VanVliet, Elijah Canfield, Karissa Canfield, Thad Bogert, Kris Krzyzanski, Phil Crutchfield, Maureen Posler Meeting called to order: 6:30 PM by Thad Bogert. Minutes: Minutes of Last Meeting: Maureen passed out copies of the August meeting minutes. There were no corrections. Kris Krzyzanski made a motion to approve, and Vivian VanVliet seconded the motion. All agreed and minutes were approved. Treasurer’s Report: Thad reviewed a summary Diana provided to the budget. There were no questions. Maureen made a motion to approve the treasurer’s report. Hal seconded and the treasure’s report was approved. Correspondence: No correspondence to review. Project Updates:
Kensington Valley Civitan Club Business Meeting Minutes
August 8, 2024 Present: Diana Bolton, Rich Roberts, Karissa & Elijah Canfield, Phil Crutchfield, Paulina Poplawska, Tim Root, Cheryl VanVliet, Hal Hultman, Maureen Posler, and Theresa Furget. Thad called the meeting to order at 6:35 PM.
Minutes taken on August 8th and respectfully submitted on August 9th, 2024 by Theresa Furget. Kensington Valley Civitan Club Business Meeting Minutes
July 11,2024 Present: Phil Crutchfield, Kris Krzyzanski, Karissa & Elijah Canfield, Carol Sienko, Thad Bogert, Tim Root, Maureen Posler, Cheryl VanVliet, Hal Hultman, and Theresa Furget. Special guest: Shaylin LeBlanc, scholarship recipient. Thad called the meeting to order at 6:34 PM.
Minutes taken on July 11th and respectfully submitted on July 12th, 2024 by Theresa Furget. Present: Julie Pelletier, Diana Bolton, Paulina Popowski, Phil Crutchfield, Cheryl VanVliet, Hal Hultman, Karissa & Elijah Canfield, Carol Sienko, and Theresa Furget. Guests: Travis Tomlinson & Tim Root. Meeting called to order by Elijah Canfield (in Thad’s absence) at 6:33 PM.
ii.District 13 Board of Commissioners-Phil Weipert, certificate. iii.52nd District Court 1st Division Novi, certificate. iv.6th Judicial Circuit Court Family Division, certificate. v.Oakland Co. Executive-David Coulter, certificate. vi.Oakland Co. Sherrif-Michael Bouchard, certificate. vii.MI House of Representatives Kelly Breen, certificate. viii.S. Lyon Area Youth and Assistance-2024 Outstanding Youth, certificate. ix.MI US Senator-Gary Peters, Certificate of Senatorial Recognition. Members congratulated Travis with applause for the recognition that he’s received Elijah stated that Travis would be a tremendous asset to the club , maybe under the family club plan. Theresa stated she wasn’t sure how Civitan Internation did this, but she’ll figure it out and members saw no problem to have Travis become a club member. Elijah made a motion and Paulina seconded it to have Travis become a member of the club, with the club paying his dues for him out of the general account for the first year. Motion passed.
Present: Diana Bolton, Phil Crutchfield, Thad Bogert, Carol Sienko, Julie Pelletier, Paulina Poplawski, and Theresa Furget. Guest: Tim Root, he has participated in Desert Angels packing party and his children participate in the Youth Entrepreneur Market.
Thad called the meeting to order at 6:30 PM.
Kensington Valley Civitan Club Business Meeting Minutes
April 11th, 2024 Present: Maureen Posler, Cheryl VanVliet, Hal Hultman, Thad Bogert, Diana Bolton, Paulina Poplawski, Karissa & Elijah Canfield, Carol Sienko, and Theresa Furget. Thad called the meeting to order at: 6:30 PM.
Minutes taken on April 11th and respectfully submitted on April 12th, 2024 by Theresa Furget. Present: Thad Bogert, Phil Crutchfield, Diana Bolton, Karissa Canfield, Carol Sienko,
Cheryl VanVliet, Hal Hultman, Paulina Poplawska, Julie Pelletier, Maureen Posler Meeting called to order: 6:30 PM Additions: 2 additions were made to Project Updates. Minutes: Maureen passed out copies of the minutes from last month that Theresa provided. There was one correction on the date for Charity Poker in May. Once the correction was noted, Phil made a motion to accept the minutes and Cheryl seconded the motion. All were in favor and motion was passed. Treasurer Report: Diana provided a report for both the general account and the MP Account. Please see Treasurer Report for details and balances. Phil made a motion to accept the Treasurer’s report and Cheryl seconded. All present were in favor and the motion passed. Correspondence: Karissa reported that there was an article in “Lyon Today” that referenced Youth Entrepreneur Market (YEM). Karissa also reported about a chamber event and the founders of Beautiful Harvest Food Pantry. The pantry is run by a Mother/Daughter team. Karissa passed around two pamphlets that describe the pantry activities. Carol Sienko talked about a grant she received for $230. She also reported about a donation for Camp Civitan from her investment firm. Thad report that a KVCC member Rashid passed away. Rashid did not attend many meetings and was ill recently. He left a wife and a 17 year old son. The family requested donations to a food pantry in the St. Clair Episcopal Church. There was discussion about a memorial donation when a club member passes away. Thad made a motion to donate $500, from the MP account to the food pantry. Maureen seconded the motion. All present were in favor and motion passed. North Central Meeting: The North Central meeting will be held April 12 & 13, 2024 in Benton Harbor. Rooms are available for $99.00 plus taxes. International Meeting: The Civitan International meeting will be held from 8/4 to 8/7/2024 in Albuquerque, New Mexico. No additional details have been published as yet. Essay Scholarship: One essay has been submitted to date. Paige was going to ask the two high schools to repost the essay contest and Cheryl VanVliet was going to contact Sue Meisner about posting on different community sites. Elijah was going to repost the essay contest on our Facebook page. April 17 is the deadline for high school seniors to submit an essay. If any member knows a high school senior attending the South Lyon or South Lyon East high schools, and are going to be attending a college, community college, trade school or certificate school, perhaps suggest they look at the contest details. Charity Poker: Our next Charity Poker will be on May 9th – 12th. Several members, who always volunteer for several shifts, will be unavailable to volunteer for the May poker nights, leaving us very short. We need all members to volunteer for this session. Remember you are not playing poker, just working administrative roles. If we fail to get enough volunteers, Krazy Kops will not want to give us poker nights again. This is a significant fund raiser. Without it, we would have to struggle to get money for our various events. Elijah will send out a sign up genius to sign up for shifts next month. Elijah has also submitted our applications for the charity poker dates. 20th Annual South Lyon Area Creek Clean-up: KVCC will be a sponsor this event and after a lot of discussion, it was decided that the club will purchase Biggby Coffee and fruit or granola bars for people cleaning up. Vests and grabbers will be provided, however KVCC will loan our grabbers and vests to volunteers as well. Toarmina’s will be providing pizza for the event. It was suggested that someone being a trash can for our tent area. Greater Brighton Area Chamber of Commerce: The club joined the Brighton Chamber of Commerce. Paulina is one of the ambassadors. Joining the chamber has a lot of benefits to KVCC. For example, we can post our events of their calendar which provides added visibility. Youth Entrepreneur Market (YEM): The YEM starts on 5/11/2024 and on 5/11, there will be a ribbon cutting event. We can use the DDA website to publicize our market. Cheryl will handle insurance for the club & Paulina will be the ambassador to the Greater Brighton Chamber of Commerce. Karissa passed around a newspaper, “Lyon Today” with an article that mentions the YEM program and had a picture of Thad and his exercise class. Road Clean-up: The next road clean-up will be on April 13 with April 14 as a rain date. Club members participating should meet at the New Hudson Biggby at 10:00 AM. Music on the Grand: Music on the Grand will begin on June 12 and is held on the lawn in front of the Methodist Church on Grand River. The club will have a tent on June 12, July 1 and August 14. We will decide what crafts at a later meeting. The musical acts for the dates we decided on are: June 12: Weekend Come Back July 17: Tribute to the Beatles August 14: Captain Fantastic (Elton John) Cheryl gave updates on Vivien & Theresa’s health. Our next meeting is a dinner meeting at Teresita’s Mexican Restaurant at 6:30 PM on March 28th. 7:33 – Motion to Adjourn: Hal made a motion to adjourn and Julie seconded. Motion passed. Minutes respectfully submitted by: Maureen Posler, March 17, 2024 Present: Phil Crutchfield, Julie Pelletier, Maureen Posler, Thad Bogert, Diana Bolton, Paige George, Karissa & Elijah Canfield, Paulina Poplawski, and Theresa Furget.
Meeting called to order by Thad at 6:30 PM.
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January 2025
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