Present: Diana Bolton, Julie Pelletier, Karissa & Elijah Canfield, Paige George, Maureen Posler, Cheryl VanVliet, Hal Hultman, Carol Sienko, and Theresa Furget.
Elijah conducted the meeting in Thad’s absence and called the meeting to order at 6:30 PM.
ii.Volunteer Forms: Kids can bring their own, or Cheryl has some generic forms that can be completed and signed that night by Thad as club president. This allows the kids to get recognition/credit for their volunteer work.
iii.Donations: Elijah stated the number of donations collected so far is down from last years collection. Paulina has over 250 books that she’ll bring to the packing party. He’s planning on having 150 preprinted labels and will bring 175 boxes. Here’s the Amazon Wish link: https://www.amazon.com/hz/wishlist/ls/3TY8GQIFCXY75?ref_=wl_share
iv.Trailer: Elijah will use Diana’s trailer (which is all enclosed) to pick up and take items to the Lyon Twp. Municipal Center located at 58000 Grand River in New Hudson, 48165.
v.Food: Pizza, dessert, and drinks: Karissa will oversee Pizza. She’ll plan for about 75 attendees. Diana will bring the general account debit card to order additional pizza if needed. Since Theresa will not be in attendance, she’s given Diana the plates, napkins , cups, and tablecloths. Maureen will also bring additional plates and napkins. Cheryl and Hal will bring the 2-liter beverages and additional cups. Any beverages left over will be used at the club’s Christmas party. Diana will bring the cookies.
vi.iPad: Volunteer Database: Diana passed around a QR code for members to see the log that’s going to be used to get a database of the attendee’s. Discussion was what needed to be added/revised: club upcoming activities and club membership.
vii.Civitan Info Table: Cheryl will bring a table and the club’s tablecloth. She’ll have Civitan/KVCC brochures that attendee’s can pick up. Vivian and Maureen will man the table.
viii.Set-up planning, arriving at 5 PM: Plan to arrive at 5 PM to help unload the trailer and setting up. The public will start to arrive at 5:30 PM. The discussion was about having a coloring/card station for individuals to color. Cheryl will bring the crayons and both she and Karissa will provide pictures to color.