April 14th, 2022 Meeting Minutes

Present: Julie Pelletier, Karissa & Elijah Canfield, Thad Bogert, Cheryl Van Vliet, Hal Hultman, Vivian VanVliet, Theresa Furget, Sue Misener, Paulina Poplawska, Maureen Posler and Sharon O’Neil (Guest)
Elijah called the meeting to order at 6:30 PM.

1. Desert Angels:  The Desert Angels packing event is on April 28, 2022.  Members are asked to arrive at 5:30 PM so everything is set up by 6:00 PM.  Pizza and soft drinks or water will be provided. The set-up will include an information table, brochures, business cards, pens and a trifold brochure. Cheryl is providing the brochures and ordering business cards. Items still needed for the boxes are dental supplies, shampoo & conditioner, granola bars, beef sticks, oatmeal, Raman noodles and instant mac & cheese.  Theresa Furget has bags, Q-Tips and 500 toothbrushes for the packages.  An announcement will be posted in the township newsletter.  Letters to service men & women will also be included, so if you can write some letters, that would be great. Snacks & disposable razors are the biggest need right now. Dawn, from the post office spoke on ways to reduce mailing costs for the boxes. She talked about multi carrier software and discounts that the post office gives based on volume.  The software is free and the websites for information and software are pirateship.com and XPS.com.  To use the software, all addresses must be in Excel.  Karissa mentioned that the coffee match described in the last minutes has not been as popular as she thought, however the New Hudson store has had more matching purchases.  This event is a great opportunity for PR for the club, so please promote it with friends and neighbors. Please wear your club
2. Additions & Corrections: None.
3. Minutes of Last Meeting: Meeting minutes were approved and 2 items were added to the agenda.  Music Fest was added to upcoming projects and ordering a new banner and tablecloth was added to the Growth Committee. 
4. Treasurer’s Report:  Theresa reviewed the Treasurer’s report.  There were 4 disbursements and income primarily for dues payments.  The next charity poker event is May 19-22, 2022. Please circle these dates on your calendars. The March event was worked by a handful of people, covering multiple days/shifts.  It will be very difficult to keep doing the poker events without more club members getting involved.  Losing the charity poker event would be a huge loss to the club bank balance.
5. Correspondence: None
6. Initiations: Vivian conducted the initiation for Pauletta Poplawsla, a new member joining the KVCC. WELCOME PAULETTA!!
7. Club Elections for 2022-2023: The President-Elect & Treasurer positions have been filled!  Diana Bolton volunteered to take the Treasurer role.  Theresa will review procedures with Diana for a short while and then Diana will take over as Treasurer.  Thad Bogert volunteered for the President-Elect position.  Thank you both for taking on these roles for the 2022-2023 year. 
8. NC Civitan Membership Retention & Growth Committee:
   
   1. Scholarship Discussion - Elijah led a discussion about KVCC presenting two high school seniors with scholarships for the school year ending in May.  After a lot of discussion, members decided to offer a $1,000 scholarship to a senior in each of the 2 high schools in South Lyon. Cheryl & Sue Misener drafted the criteria for senior to be eligible and the description and an application were sent to the two high school principals. A copy is attached to these minutes.  Submitted applications and essays will be reviewed by a smaller group of club members and scholarships will be awarded at the Senior Award Nights. 
      
   2. Website – With all the upgrades and information added to our website, we are seeing a lot more traffic.  Take a look and see what has been added! 
      
   3. Banner & Table Cloth – Maureen bought up purchasing a club tablecloth and banner for when we participate in events.  The club had decided to do this several months ago, however with everything that has been on our plates, this was pushed to the back burner. Maureen volunteered to contact a few vendors and get pricing and turnaround time.  Maureen will submit artwork for the logo and dimensions of the banner and get quotes. 
9.  Health & Wellness Project Grant:  Thad reported that he made a presentation to Civitan International as part of the grant process for an initiative titled “Inspired Movement Project”.  KVCC was one of two finalists in the country competing for the grant.  The next meeting to launch the project will be April 21.  

Projects Updates:

1. Charity Poker: The next Charity Poker event held on March 24-27, 2022 was a great success!  The next scheduled charity poker is May 19-22, 2022.  Please block the May dates on your calendars and volunteer. For the March event, a handful of club members worked the event, sometimes working two days and/or multiple shifts. Some of these club members will not be available for the May event, so it will be critical for more members to volunteer. The Charity Poker events are a major fundraising source for KVCC. We would not find another such opportunity to generate funds if this falls through.
2. South Lyon Creek Clean-up: This event will be held on April 24, 2022 from 9:00 AM – 1:00 PM.  Club members interested in participating in this community event can register to volunteer on their web site.
3. Adopt-A-Highway: The highway clean-up is scheduled for April 30th.  Meet in the Biggby parking lot in New Hudson at 10:00 AM. 
4. Camp Civitan: Camp Civitan will be held June 9-12, 2022.  Cheryl was pleased to report that there was only a small increase in cost per camper for 2022.  Craft planning & meetings are ongoing. If you know anyone interested in becoming a camp counselor or a disabled camper interested in attending camp, please contact Cheryl. Michigan raffle tickets are available to purchase. Julie Pelletier will have raffle tickets at our meetings for purchase. The raffle tickets are a major fundraiser for Camp Civitan.  Plan on purchasing tickets at the next meeting and taking tickets to sell to friends and family.
5. Focus Hope: Focus Hope box packing will be on May 21 and October 8, 2022. 
6. South Lyon Pumpkin Fest: This year the Pumpkinfest will be on 9/24/2022 from 10:00 AM – 7:00 PM and 9/25/2022 from 11:00 AM – 6:00 PM.  Theresa Furget will submit an application for KVCC to have a booth.
   
7. Music fest:  Music fest starts in May and will be held every other Wednesday.  Each night will have a different theme. Karissa wanted to know if the club was interested in participating.  The dates and themes that look a little sparse in participation are:

June 15 – Blues
July 13 – Motown
July 27 – Country
 
There are other dates available as well.
 
Next Meeting:
The next meeting will be the Desert Angels event and will be held at the Lyon Township Center from 5:30 PM – 8:30 PM. Pizza will be available at 6:00 PM. 
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The meeting was adjourned at 8:23 PM

• Minutes taken on April 14, 2022 and respectfully submitted on April 20, 2022 by Maureen Posler.