march 9th, 2023 meeting minutes

Present: Phil Crutchfield, Vivian VanVliet, Cheryl VanVliet, Maureen Posler, Thad Bogert, Hal Hultman, Paige George, Diana Bolton, Julie Pelletier, Elijah Canfield, Paulina Poplawska, and Theresa Furget. Guest: Larry Berg of the American Brain Tumor Association.
Thad called meeting to order at 6:30 PM.

1. Additions & Corrections: Diana added YLDC under 6n.
2. February Minutes: Hal made a motion and Phil seconded it to accept the minutes of 02/09/23. Motion passed.
3. Treasurer’s Report-Diana: Diana presented the general account and MP account statement for March 2023. Phil made a motion and Maureen seconded it to accept the treasurer’s report. Motion passed.
4. Correspondence-Theresa: Theresa passed out the Civitan Region District 6 North Central area spring meeting for April 28th-29th  at the Hampton Inn and Suites in Benton Harbor MI. packet. Friday night is fun and fellowship. List of items needed was included for the Homeless in Lenawee Co. as the service project. Meeting will be held on Saturday and concluding at 2 PM.  Registration is $35 and covers the lunch costs for Saturday.  Room rates are $99 (plus taxes). Must reserve a room by March 30th and use Region 6 Civitan to get this rate.  Make reservations directly with the hotel (269-927-5878).
5. Presentation: Larry Berg of the American Brain Tumor Association (ABTA): Larry is the current chair of the MI chapter. Over 700,000 individuals a year are affected by brain tumors. 89,000 will be diagnosed with a brain tumor this year.  Glioblastoma is the number one tumor that affects kids.  ABTA was founded in 1973 and is dedicated to brain tumor education, support, and research.  ABTA provides educational and support resources (care line support for caregivers).  Larry became involved with ABTA in 2013 when is daughter was diagnosed with a brain tumor.  He chartered a race in MI in 2013 to raise funding and awareness.  Since 2013 over one million has been raised. The Breakthrough for Brain Tumors race: BT5K  is a 5k run and walk that’s being held this May 6th, 2023 at 8 AM at the Kensington Metro park in Milford. They need participants, donations, and volunteers to help with registration, hand out the shirts/bibs, traffic control and help with the refreshments.  The goal is to raise $250,000. Last year they raised $200,000. To volunteer contact Larry at:  [email protected],  and he’ll send you the link. Larry handed out the flyer for the BT5K run and a sponsorship form contract.
6. Project Updates:
   1. 2023-2024 KVCC Officer Elections: Still looking for a president-elect. So far, Thad is president, Diana Treasurer and Theresa-Secretary. Vivian nominated Phil for president-elect. He declined. If no-one steps forward for the president-elect position, Thad stated he would also serve as President-elect. Election will be held in April.
   2. North Central Meeting April 28th-29th: See item 4 above.
   3. Civitan Website-Thad: Thad explained that Civitan International CI wants to help clubs with their websites, which would take the control out of the club’s hands. This has to do with branding with the Civitan name and logo. It would take CI 5-10 business days to post on the club’s website.  After discussion, Phil made a motion and Hal seconded it for the club to retain control of the website.  Motion passed.
   4. KVCC Scholarship/Essay-Maureen: S. Lyon High School and S. Lyon East High School were sent the essay applications.  So, far there’s been three submissions. Deadline for submissions is April 19th, 2023. Students will be using the Google app to submit the essays. This is the second year the club is offering the $1,000 scholarship to the two high schools.  Last year there were 15 entries. The scholarships will be awarded at the Senior Honor night which is held in early June.  Maureen, Paige, Cheryl, and Paulina are on the committee that will decide the two winners.
   5. Desert Angels Packing Party: November 16th, 2023 is the date for the packing party.  Carol Sienko who attended the Pizza and Pop event at the S. Lyon Center of Active Adults (senior community) in February has been recruiting monetary donations and has set up a collection box at a local community business.
   6. Inspired Movement Project/Digital Play Space-Thad: This promotes physical activity for kids with disabilities. Thad stated the Sp. Ed. Director wants a demo .  To do this, will need to purchase the following items for a demo: Projector (estimated cost for a used one; Cameras; Laptop; Boom ; White Surface; White Tabletop; and Software. Maureen indicated she has several laptops that she’ll donate for use.  Cheryl and Hal will purchase the white table top at Ikea.   Cheryl made a motion and Vivian seconded it, to spend out of the general account to make the purchases (projector, cameras, laptop, boom, white surface, white tabletop, and software).  Motion passed. Thad will give Diana the info of the items to be purchased and she’ll make the purchases (except for the Ikea table).  Once the  items are obtained then Thad and Elijah will put it all together.  The goal is to first have a demo with the club members at the dinner meeting on March 23rd, and then set up a demo with the Special Ed. Director using the Sp. Ed. teacher’s classroom. This can also be used at Camp Civitan and other meetings. The club needs to complete and submit to CI the Club Project Grant Program Project Status Report by April 1st, 2023. This will be investigated further.
   7. Charity Poker-Elijah: He is resubmitting the application for the license for the May 11th-14th, 2023 event at Vision Lanes with the State of MI. Signup Genius for volunteers will go out in April. The second Charity Poker event will be June 15th-18th, 2023.
   8. Youth Entrepreneur Market (YEM): Theresa indicated the wrong dates were noted in the February minutes and newsletter.  The correct dates are May 13th, June 10th, July 8th, August 12th, and September 9th .  Elijah indicated youths from K-12 may participate. An application needs to be submitted, to the PD, FD, Planning Commission, and the City Council to hold the YEM events.  In addition, need a new sign to replace the old one (has a misspelling), several yard signs are needed to place at the Farmer’s Market directing customers down to the YEM, and flyers to hand out at the club’s table. Cheryl made a motion and Thad seconded it to pay out of the general account to cover the application fee, signs, and flyers for the YEM.  Motion passed. Cheryl will follow up with obtaining the insurance for the event.
   9. Music on the Grand: The club is sponsoring the children’s crafts for July 19th and August 2nd. Cheryl is currently putting together the craft activities for Camp Civitan and the club will use the leftovers for one of the events.  In addition, Nazmiye previously talked about doing face painting.
   10. Pumpkinfest Parade Volunteers (Crowd Control) September 29th-October 1st-Thad: Thad indicated 50 volunteers are needed to help with crowd/traffic control during the parade.  Thad is currently on the Pumpkinfest committee, and they already have 30 volunteers signed up.  To volunteer: https://www.southlyonpumpkinfest.com/volunteer/. Booth setup is from 3-7 PM on September 29th, Event runs September 30th from 10 AM-7 PM, and October 1st from 11 AM-6 PM.
   11. Adopt-A-Highway Cleanup Saturday April 22nd: Meet at the New Hudson Biggby Store (on Milford Rd.) at 10 AM. Rain date is Sunday April 23rd.
   12. Camp Civitan/Lottery Tickets-Cheryl: Camp is for individuals ages 13 and up who have intellectual developmental disabilities.  They just need to be mobile and care for their own hygiene.  The camp runs from June 8th-11th. So far, five campers are registered. All sorts of activities are planned: swimming, crafts, kayaking, movies, bingo, and the dance.  Need bingo prizes: gently used stuffed animals, flashlights, baseball hats, coloring books, crayons, bubbles etc. In need of counselors, especially male, and a RN.  Day help is needed too. The camp is entering its 32nd year. Cheryl has been able to keep the fee at $215 for the last eight years. The MI Raffle/Lottery tickets make this possible as the camp receives $2,600 from the proceeds.  The Livingston Co. Civitan Club sponsors the raffle/lottery tickets.  Tickets cost $5 each and the drawing is held in September with the three-digit evening drawing of the MI lottery.  Numbers are good for the entire month. Winning tickets pay out $50. Julie will be selling the 100 tickets that the club received.  Multiple tickets mean multiple chances to win.
   13. KVCC Tent: Hal has placed the order. The tent is blue with gold lettering (club’s name and Civitan logo). The quality of the tent is much better than the ones that Costco sells.  Hal suggests obtaining a plastic bin to store the tent in.  Tent should arrive within the next week or two.
   14. Youth Leadership Diversity Conference (YLDC): Diana indicated that she’s not been able to find any info on this. Theresa received the info the day after the meeting.  YLDC will be held on July 24th-29th, 2023 at Trine University in Angola, IN.  Cost is $375 and deadline to submit the application is June 1st, 2023. For further info: www.civitanyldc.org/apply.
7. Dinner Meeting March 23rd @ 6:30 PM at Teresita’s Mexican Grille on Grand River, in New Hudson.
8. Next Business Meeting-April 13th : at the Lyon Twp Library on Milford Rd. @ 6:30 PM.
9. Adjournment: Diana made a motion and Julie seconded it to adjourn the meeting at 8:18 PM. Motion passed.

Minutes respectfully taken by Theresa Furget on March 9th and submitted on March 10th.