Present: Karissa & Elijah Canfield, Theresa Furget, Julie Pelletier, Thad Bogart, Phil Crutchfield, Paulina Poplawska and Maureen Posler.  With guests Carrie Cavanaugh and Bryan Gutierrez.
Thad called the meeting to order at 6:30 PM

1. Additions & Corrections: None  
2. Minutes: No additions or corrections.  Phil made a motion to accept the minutes and Karissa seconded the motion.  Motion approved.
3. New Members: Paige George joined KVCC in December 2022.  Her initiation will take place at the January dinner meeting.  Theresa reported that the Sundowners Civitan, south of Lansing, will be closing and several of the members will join KVCC. Our new members are Jill Lyon, Nancy Bracey, Vicky Hastay, and Marta Ford.  Due to logistics, these members probably won’t attend most of our meetings, however, perhaps will participate in some projects (i.e.: Charity Poker) or some dinner meetings. Maureen will add our newest members to the email distribution list for meeting minutes and newsletters.
4. Guest Speakers: Thad introduced two guest speakers attending the meeting. Carrie Cavanaugh from the South Lyon Center for Active Adults and Bryan Gutierrez, from the Huron Valley Film Organization.  Please see below, under Project Updates, for community opportunities they talked about.
5. Treasurer’s Report: Theresa reviewed both General account and the MP account of the Treasury report, in Diana’s absence. Phil made a motion to accept the Treasurer’s report and Maureen seconded the motion.  The motion passed.
6. Correspondence: None
7. Project Updates:
   1. Pizza & Pop with the Civitans: Carrie Cavanaugh talked about an opportunity to interact with the South Lyon senior community. The Center for Active Adults has about 3,500 senior and active members. The group is located in the South Lyon High School.  Carrie and Thad talked about how we could introduce KVCC to the seniors.  Thad & Carrie decided on a “Pizza & Pop with the Civitans” event to be held on February 1, 2023 at 12:30 PM.  KVCC could talk about our club and some of our current projects. Since the Center for Active Adults newsletter had such a long lead time, Thad went ahead and committed the club to provide pizza & pop and members of the club can volunteer to talk about our club. While a motion was being discussed to fund this event, Phil brought up that a previous motion had been done for an event that never took place.  Thus, the current motion when made should address this.  Theresa made a motion to spend up to $200 for pizza and pop, from the General Account, for this event and that this current motion would supersede any prior motion previously made .  Julie seconded the motion.  If you can volunteer to hand out literature about the club or speak at the event, please contact Thad.
   2.  Huron Valley Film Organization: Bryan Gutierrez, currently with Keller Williams Realty in Milford was the second guest speaker.  Bryan came to speak about the Huron Valley Film Organization. The organization has taken over and refurbished the theater in Milford and would like to promote its use for events. Very small groups to large groups of about 150 individuals can rent the theater for event use. There is an area between the first row of seats and the screen where an area that can fit 3 larger tables (about 6 feet) end-to-end and several rows wide for meetings.  Food can be arranged or be brought in or, if preferred, concessions can be provided. Events can include a movie or not have a movie. Movie rental is outside of the first run movies currently being shown at the theater. 
   3.  Holiday Recap:
      1. Inflatables at Inspiration Park: A lot of inflatables were at Inspiration Park. 5 Club members set up the inflatables; Sue Misener took them down, dried them out and is storing them.
      2. Christmas Tree at Abbey Park: Cheryl, Theresa & Diana, Nazmiye, Tolga, Toprak & Vivian put up the KVCC tree at Abbey Park. While the tree did not win the competition, several of the residents commented on how much they enjoyed the tree. Cheryl took down the tree.
   4. Desert Angels Packing Party: The packing party was a huge success! As noted in the last newsletter, the large number of community members that showed up to help was unbelievable! Between community members, students & club members, at least 68 people showed up!  We had allowed for 2 hours to pack the boxes and were done in under an hour. We packed 232 boxes for the troops overseas!
   5.  Inspired Movement (Digital Playspace): Thad is the point person on this project. Thad reported that he again contacted the school liaison, however has not had any response.  The club received a grant for this project and it must be completed and a report turned in by April 2023, so perhaps we need another approach to making the contact happen.  
   6. SW Detroit Library Project: Thad reported that the teacher that Thad in introduced to the KVCC has moved to another school so the library project is no longer one of our projects. Thad talked to the principal to see if there is s another way that our club can assist the school. 
   7.  Charity Poker:  The next Charity poker dates are Thursday through Sunday on May 11-14 and Thursday through Sunday on June 15-18.  For the first date, on Thursday and Friday, volunteers will work 6:30 PM – 2:00 AM and on Saturday & Sunday, 10:00 AM – 6:00 PM.  For the June dates, the times are reversed and Thursday and Fridays Volunteers work from10:00 AM – 6:00 PM and on Saturday & Sunday from 6:30 PM – 2:00 AM.  Please mark your calendars to help. At the last Charity Poker, a few members had to work multiple or double shifts because we did not have e enough volunteers.  This event is probably our largest fundraiser, so we need everyone’s help.  You do not need to know anything about playing poker to work. Several of the jobs are taking chips to players, which is easy. Elijah will send out a signup in April for the May event.
   8. Adopt-A-Highway:  The next dates to clean the highway are April 22-30, July 15-23 and Sept. 23rd to Oct. 1, 2023.
8. Upcoming Projects:
   1. Pizza & Pop with the Civitans: February 1st at 12:30 PM
   2. Partner with Plymouth Canton Civitan Club.  Focus Hope Dates: May 20 & Oct. 14
   3. Charity Poker Dates:
      1. May 11th – 14th
      2. June 15th – June 18th
   4. High School Essay Contest: Elijah brought up the high school essay contest and since we submitted our essay requirements to the school district late last year, we are going to start now. Maureen agreed to take the lead on this project.
   5. 2023-2024 Officer Elections: Discussion about elections.  Thad stepped in as President this year since Sue was unable to continue.  That left the President-Elect position open.  Thad will do two years as President if no one else is interested and the club will look for a new President-Elect.

​Next Meeting is a dinner meeting at Teresita’s Mexican Grill on January 26, 2023.  Teresita’s is located at 56310 Grand River, New Hudson, MI
 
Phil Crutchfield made a motion to adjourn made at 7:50 PM. Elijah seconded, and the motion passed. 
Minutes respectfully taken by Maureen Posler on January 12th and submitted on January 17th, 2023.

Present: Diana Bolton, Karissa & Elijah Canfield, Cheryl VanVliet, Hal Hultman, Theresa Furget, Julie Pelletier, and Maureen Posler.   
Thad called the meeting to order at 6:32 PM

1. Additions & Corrections: There were three additions and one correction to the Agenda.  Additions were the Abbey Park Tree Decoration, Distributing Flyers at the United Methodist Church and the Great Lakes Chef Catering Services.  The correction was related to the next dinner meeting.  
2. Minutes: Hal made a motion to accept the minutes from the October 13, 2022 meeting and Theresa seconded the motion.  All were in favor and motion passed.
3. Treasurer’s Report: Theresa went over the report for the general and MP accounts for November 2022. Hal made a motion to accept the treasurer’s report. Theresa seconded the motion and the motion passed. Elijah presented a check to Theresa for $100.00 and explained it was a donation from Jeanne Kitchen, COO of Total Door Systems in Waterford for the Desert Storm Packing Event.
4. Correspondence: None  
5. Project Updates:
   1. Inspire Movement (Digital Playspace): Thad was the point person on this project.  In January, we need to make this project a priority, The club received a grant for this project and it must be completed and a report turned in by April 2023. 
   2. SW Detroit Library Project: Thad introduced club members to a third grade teacher.  The school she teaches at is low income. She has a goal to create a library for her students and to provide each student with a book.  The club agreed to support this project with shelving and books.  However, nothing has been done to move the project forward. Paulina said she might be able to get some used shelving from one of the libraries.  This is another project that we need to prioritize before the school year is over.
   3. New Hudson Trunk or Treat: Hal reported there was a good turnout for this event.
   4. Downtown SL Trunk or Treat:  The club did not participate in this, so no report.
   5. Salem SL Library Howl-O-Ween:  Paulina was not at the meeting, so there was not a report.
6. Upcoming Projects:
   1. Desert Storm Packing Event: Our packing party is this Wednesday, Nov. 16.  It is a late notice; however spread the word that we can use more volunteers. Diana was going to check with the Hockey coach to see if there might be additional volunteers. Elijah created a spreadsheet for participant information.  Maureen and Vivian will handle welcoming people, preparing sheets confirming volunteer hours, getting participant information on the spreadsheet and handing out club information.  Cheryl will loan her computer for the spreadsheet.  Maureen, Hal, Cheryl and Diana will meet at Karissa and Elijah’s home to collect all of the donations and transport them to the Township Hall.  Pizza, cookies and pop will be provided to Volunteers.  Hal will handle the pop, Theresa will cover the cookies and Karissa will work out the Pizza with Cottage Inn, that handled it for our previous packing party.  Maureen arranged with one of the student parents to have students arrive at the community center at 5:15 PM to help unload cars and set up.  Karissa reported that a local orthodontist, Dr. Chrissy, donated 2,200 pounds of candy that was turned in at the dental offices.  Karissa reported that a local business group would try to donate beef jerky and drink mixes.  Elijah will print labels for 200 boxes.  If we exceed 200 boxes, he will do labels afterward.  Cheryl will supply crayons and paper for children to color pictures to add to the boxes and anyone that has thank-you or greeting cards should bring them to include in the boxes. Cheryl and Hal agreed to contact the SE Biggby stores to see about any donations.  As an addendum to the meeting minutes, contact was made with Biggby stores, however most managers or staffs were not aware of the donation boxes.  Perhaps the information did not get pushed down from Karissa’s contacts.  Some donations were picked up from the Madison Heights store. The Troy store is supposed to bring donations to the event. Please come and help at the Desert Angels Packing Party! This is a great event and so appreciated by the troops!
   2. Giving on the Grand:  This event will occur on November 26, 2022 and is for putting up the holiday inflatables in front of the United Methodist church.  A pancake breakfast will be from 9:00 AM – 11:00 AM for volunteers.  Putting up the inflatables will start at 10:00 AM.
   3. Adopt-A-Family:  Details have not been published.  Cheryl volunteered Vivian to contact the agency for details.  Once we know the details, an email will be sent out to club members.
   4. Youth Entrepreneur Market:  Elijah provided dates for the YEM market so we can put the dates on our calendars.  The 2023 dates are May 13, June 10, July 8, August 12 and Sept. 9.  There was also a discussion about purchasing a tent.  The pros & cons of a tent similar to the Plymouth-Canton Civitan club, in the $1,800 range versus a tent purchased from Sam’s Club or Costco without any logo and would be plain white.  Discussion was all over the board and discussion was tabled until a future meeting.

e.Charity Poker:  Elijah reported that Krazy Kopz was opening a new location, the Walker’s Speakeasy, located at 8701 N. Beech Daly Rd., in Dearborn Heights., on Dec. 5, 2022.  This location would allow poker Monday through Wednesday.  Currently poker at Vision Lanes is from Thursday – Sunday.  Most present were hesitant about going to a new location and working non-weekends.  The decision was to stay with our Vision Lanes schedule and perhaps stop in at the new location and gauge traffic volume. The charity poker dates for Vision Lanes is May 11-14, 2023 and June 15-18, 2023.  Please mark your calendars to volunteer to work!

1. Abbey Park Tree Decorations:  Cheryl brought up the tree decoration contest at Abbey Park.  Cheryl, Theresa and Diana will make up the committee to coordinate this event. 
2. Great Lakes Chef Catering Services: Elijah described a catering company that is a small business in Milford.  The food is phenomenal and the cost is about $15.00/person (final price TBD, based on what we pick) with a lot of food and a good variety.  The catering company is available and will provide the food for the KVCC Christmas Party.  In addition, Great Lakes Chef Catering Services will provide food to families in need.  The club members discussed how to support this effort. Theresa made a motion for the club to donate $250 towards food.  Cheryl seconded the motion.  Everyone present was in favor and the motion passed.

Next Meeting: Our next scheduled meeting would have been a dinner meeting on November 24, 2022,   at the Teresita Mexican Grill.  Since this is Thanksgiving, there will not be a meeting.  Our next meeting will be on December 8 and is our Christmas Party.  We hope to wrap the gifts for the Active Faith family we adopt. The Great Lakes Chef Catering Services will cater the food.
Adjourn Meeting: The meeting was adjourned at 7:48 PM.
Minutes taken on November 10, 2022 and respectfully submitted on November 16, 2022 by Maureen Posler.

Present: Diana Bolton, Thad Bogert, Karissa & Elijah Canfield, Cheryl VanVliet, Hal Hultman, Theresa Furget, Paulina Poplawska, Julie Pelletier, Nazmiye & Tolga Yapici (with Toprak) and Maureen Posler.   
Thad called the meeting to order at 6:40 PM

1. Additions & Corrections: Huffin for the Stuffin & Downtown Trick or Treating under Project Updates.
2. Minutes: Diana made a motion to accept the minutes from the September 8, 2022 meeting and Theresa seconded the motion.  All were in favor and motion passed.
3. Treasurer’s Report: Theresa went over the report for the general and MP accounts for the period of 9/8/2022 through 10/13/2022. Karissa made a motion to approve the Treasurer’s report and Hal seconded the motion.  All present were in favor and the motion passed.    
4. Correspondence: Theresa reported communication from International Civitan that the club has 20 billable members.  For the new members, International also advised that there were no prorated dues.  However, the club would have to pay liability insurance.
5. New Member Initiation: Cheryl initiated the club’s newest members. Nazmiye & Tolga and their son Toprak.
6. Project Updates:
   1. Pumpkinfest: Pumpkinfest was a huge success! The club’s booth had a total of 1,629 tickets turned in. 
   2. Scarecrow Contest: Several members (Theresa, Nazmiye, Tolga, Toprak & Maureen met at Hal and Cheryl’s home to build the KVCC pumpkin.  The theme was Youth Entrepreneurship and the scarecrow (“The Kid”) was dressed as a youth and the t-shirt worn by the scarecrow was a Halloween themed shirt designed and created by one of our youth entrepreneur members, Hadley Barker. The completed scarecrow was installed at Inspiration Park.  Please vote for our scarecrow in the contest. Click on the QR code at the entrance to the scarecrow exhibit. The KVCC scarecrow is at spot #11.
   3. Adopt-A-Highway: 8 or 9 club members and their families showed up to clean the highway.
   4. Inspired Movement Project (Digital Playspace): No update.
   5. Huffin for the Puffin Run/Walk: Diana brought up the club sponsoring the South Lyon Huffin for the Stuffin run/walk, which will be held on Thanksgiving morning at the Mayberry State Park.  There are three levels of sponsorship – Bronze ($250.00), silver (500.00) and Gold ($1,000).  Proceeds go to 3 local chapters of Blessings in a Backpack. After discussion of the 3 levels, Elijah made a motion for the club to sponsor at the bronze level.  Theresa seconded the motion.  All were in favor and the motion passed.  This donation will come out of the MP account.
   6. Downtown Trick of Treat:  This event will be held on October 27, 2022.  Tolga volunteered to work the event. A couple of additional volunteers are needed.
7. Upcoming Projects:
   1. Salem-South Lyon Library Howl-O-Ween:  This event will be held tomorrow, on October 19. There will be a Monster Mash dance party, zombie bounce house, campfire stories, and trick-or treating outside along the storywalk path (weather permitting). Historically this has been one of the library’s largest events of the year. The event is from 6 p.m. to 7 p.m. at the Salem-South Lyon District Library located at 9800 Pontiac Trail. Volunteers should arrive at 5:30 p.m.
   2. New Hudson Trunk-or-Treat: This event will be held on Saturday, October 29, 2022 from 4:30 – 6:30 PM. Following the trunk or treat, the movie “Hocus Pocus” will be shown. Thad will purchase LED rings and Maureen will purchase candy.  In the previous minutes, a total of $150.00 was approved for LED rings and candy. The treats will be packaged in small bags that Diana will purchase. The candy and rings will be put in bags prior to the dinner meeting on Oct.27 at the New Hudson Biggby Coffee.  Please come and stuff bags, if you can, and/or volunteer for the Trunk-or-Treat.
   3. Desert Angels Packing Party: This event is scheduled for November 16, 2022 from 6:00 PM until 8:00 PM. Volunteers for set-up can have access to the Lyon Township Hall after 5:00 PM.  Pizza will be served for participants. If you have connections with local schools, contact the school counselors to see if students that need community service hours might be interested in volunteering. The list of needed items for the boxes can be found on the KVCC website. Last year, Biggby Coffee partnered with KVCC and for every bag of coffee purchased and donated, Biggby donated a bag of coffee.  Good coffee is a luxury for our troops overseas.  Maureen made a motion for the club to spend $500.00 from the MP account for bags of coffee and Biggby Coffee will match the number of donated bags.  Elijah seconded the motion.  All members were in favor and the motion passed. Karissa will see if other Southeast Michigan Biggby Coffee stores will participate in the coffee match or requesting donations to pack in the boxes.
   4. Giving on the Grand: This is a pancake breakfast on November 26, 2022. Following the breakfast, volunteers will put up holiday inflatables at Inspiration Park.
   5. Charity Poker: Elijah made a motion for the club to apply and pay the licensing fee for two Charity Poker events in 2023. The charity poker dates are May 11-14, 2023 and June 15-18, 2023. MARK YOUR CALENDARS TO HELP! 

 

1. Next Meeting: Our next meeting will be October 27 at the Teresita Mexican Grill at 6:30 PM.
2. Adjourn Meeting: Hal made a motion to adjourn the meeting at 7:42 PM and Karissa seconded the motion. Motion passed.

 
Minutes taken on October 13, 2022 and respectfully submitted on October 17, 2022 by Maureen Posler.

Present: Diana Bolton, Rich Roberts, Thad Bogert, Kris Krzyzanski, Karissa & Elijah Canfield, Cheryl VanVliet, Hal Hultman, Theresa Furget, and Maureen Posler.  Guests: Nazmiye Yapici, and Cynthia Bogert.
Elijah called the meeting to order at 6:33 PM

1. Additions & Corrections: None.
2. Minutes 08/11/22-Theresa: Theresa went over the packet she handed out which included the August minutes, financial report, North Central District minutes and the draft program for the fifth anniversary dinner items to be discussed later.  Thad made a motion and Rich seconded it to accept the 08/11/22 minutes.  Motion passed.
3. Treasurer’s Report: Theresa went over the report for the general and MP accounts.  Rich made a motion and Kris seconded it to accept the treasurer’s report. Motion passed.
4. Correspondence: None
5. Installation of New Officers: Kris installed the officers for 2022-2023, with duties starting on October 1, 2022. Thad was installed as president, Theresa as secretary and Diana as treasurer.  All were given their officer pins and Elijah was given the past president pin. Theresa presented Kris with a bottle of wine for doing the installation. Cookies were also passed around to celebrate the new officers and the September birthdays of Rich and Paulina.
6. NC District:
   1. Final District Convention (Awards): Theresa & Cheryl: Theresa stated that the North Central District will no longer be on October 1st, and the Region VI District (RVID) will take its place.  This will include the North Central and Valley Districts. Valley consists of the western parts of Kentucky and Tennessee, which is just a little larger than the NC District.  Patti Belote of the Lenawee Club will be the Director of the RVID; she would have been the incoming Governor of the NC District. She will be a very energetic and vocal leader of RVID. Theresa stated the club received a banner patch for Civitan’s at the Helm at the Helmsman level. She also stated that if the club donated an additional $275 (by October 1st) the club could reach the Navigator level. All donations go to the Civitan International Research Center (CIRC). Cheryl made a motion for the club to pay the $275, out of the MP account, in order for the club to reach the Navigator level.  Kris Krzyzanski seconded the motion and the motion passed. Cheryl also received a Civitan International Fellow award at the convention for her outstanding support and service to the NC District.
7. Growth Committee Discussion:
   1. Youth Entrepreneur Market: The final Youth Entrepreneur Market for 2022 will take place on Saturday, Sept. 10.

i.Pop-Up Tent: Hal and Cheryl reviewed the costs and pictures of the tent recently purchased by the Plymouth Canton Civitan Club. All agreed the tent was striking and should garner a lot of attention. Discussion about ordering a tent for KVCC will be ongoing.

1. Desert Angels: Theresa & Cheryl:  Three carloads of snacks and personal hygiene items were collected at the convention. With donations from various clubs to go towards postage of the boxes. In addition, a 50/50 raffle was held with proceeds given to the Desert Angels project.  The Ft. Dodge Club of Iowa did 56 cards and Cheryl had attendees also fill out note cards for the troops. Cheryl made a suggestion to have a computerized list of community members that assist with the packing party. We attempted to create a “lead list” last year that might have resulted in new members.  However, we could not decipher most of the names on a list that was generated last year.

i.Partnership with BIGGBY Coffee:  Karissa reported that interest has been expressed by other BIGGBY Coffee locations to participate in our Desert Angels Packing Party. Boxes could be placed for donations in all SE Michigan BIGGBY stores.  Elijah will create signs for the donation boxes and members will divide the stores to pick up donations. A suggestion was made to push the date of the packing party to November in order to capitalize in leftover Halloween candy donations that could be added to the boxes. November 15 & 16 were discussed as possible dates.  The Township Hall will be the packing party location once again.  Once confirmation is received that the Township Hall is available, communications can go out.

1. 5-Year Celebration: The anniversary party will take place on September 22, 2022. Invitations have been sent to Club Members, Friends of KVCC and the YEM participants.  RSVP’s are due by Sept. 11, 2022. Sue contacted VIP’s that were identified and invited them.

i.Banquet Payment: If you have not RSVP’d with your attendance at the anniversary party, please do so before September 11. Dinner costs can be paid through PayPal or check. See your invitation for details.
ii.VIP Guest Meal Costs: A discussion about the club paying dinner costs for VIP’s.  Rich made a motion for the club to pay for dinners for VIP guests and Cheryl seconded the motion.  Motion passed. 

1. Project Updates:
   1. Inspire Movement Project (Digital Playspace): Thad has been in touch with the school district.  With school just starting, he was asked to follow-up towards the end of the month.
2. Upcoming Projects:
   1. Lyon Township Scarecrow Competition: KVCC will participate in the Downtown Scarecrow Contest.  Maureen used the QR Link on the flyer to register. All scarecrows will be located at Inspiration Park, located at 56730 Grand River Ave. Those that register by Oct. 8 will have a sign created by the Chamber.  Scarecrows will be mounted on 6 or 8 foot poles in the ground. Scarecrows must be in place by Friday, October 14, 2022.
   2. Goodies On The Grand Trunk or Treating: Entry deadline for the Goodies on the Grand is Friday, October 21, 2022.  Maureen registered the club using the QR code on line registration. The event date is Saturday, October 29, 2022 from 4:30 – 6:30 PM. Following the trunk or treat, the movie “Sing 2” will be shown. Maureen made a motion to spend up to $150 for candy to be put in small bags.  Kris Krzyzanski seconded the motion. Thad suggested that we use the LED rings along with candy. Theresa made a motion to spend up to $150 on LED rings for use at Pumpkinfest and the Goodies on the Grand Trunk or Treating. Diana seconded the motion and the motion passed. Money for candy and LED rings will come out of the General Account.
   3. SL Pumpkinfest: Pumpkinfest dates are September 24 - 9:00 AM – 7:00 PM (set-up 7-9 AM) & September 25 – 11:00 AM – 6:00 PM.

                      i.We have collected in excess of 400 stuffed animals.
                      ii.Thad will order the LED rings and finger lights to add the layers of prizes.
                    iii.Thad will create a Sign-Up Genius for club members to sign up for shifts to work Pumpkinfest.  Thad will set up the schedule in 4-hour increments.

1. Adopt-A-Highway: Our next highway clean-up will be October 1, 2022.  Meet at the BIGGBY New Hudson at 10:00 AM.  Rain date is October 2.
2. Focus Hope:  The next Focus Hope food box packing event is October 8.  This is not a KVCC led event.  Our members will be assisting Plymouth Civitan Club.
3. Charity Poker: Mark your calendars for our next 2 Charity Poker events.  The dates are May 11-14, 2023 & June 15-18, 2023.

 

1. Next Meeting: Our next meeting is our 5th Anniversary Celebration and Youth Entrepreneur’s recognition at the Riverview Golf Course at 6:00 PM. Set-up takes place at 5:30 PM.
2. Adjourn Meeting: Rich made a motion to adjourn the meeting and Hal seconded the motion. Motion passed.

​Present:  Thad Bogert, Rich Roberts, Hal Hultman, Cheryl VanVliet, Julie Pelletier, Sue Misener, Diana Bolton, Phil Crutchfield, Theresa Furget, Paulina Poplawska and Maureen Posler. 
Thad called the meeting to order at 6:30 PM.

1. Additions & Corrections: No additions or corrections. Motion to approve agenda made by Diana and seconded by Rich. Motion carried.
2. Minutes of Last Meeting: Motion to accept minutes of May 12, 2022 meeting made by Rich and seconded by Maureen.  All approved.   
3. Treasurer’s Report: Theresa reviewed the MP and the General accounts.  There were no changes to the MP account. For the General Account, 3 members paid dues. Theresa mentioned that she sent a follow-up email to members with overdue dues. 2 club members are seriously behind in dues.  Even though we have not received dues from individuals, Theresa has to pay dues for those same members to International every quarter. Theresa paid the State of Michigan Non-Profit Corporation Fee and the North Central District Dues/Convention Delegate fees.  Next month, Diana, Cheryl and Theresa will be added to the MP account for easier access to funds.  Phil and Karissa will remain on the account and Rich is stepping down. Rich made a motion to accept the Treasurer’s repost and Hal seconded. Motion to accept carried.

 

1. Guest Speaker:  Julie Hines, 3rd Grade Teacher, Maybury Elementary School in Southwest Detroit came to speak to the group.  Julie teaches English Language Arts. She teaches for half of a day and is a coach to other teachers the remainder of the day. Maybury is a Title 1 school, meaning it is low income. Julie would like to promote reading and literature and her goal is to build up a home library for kids in her classroom.  The school does not have a library; however, there is space for a library in a trailer on school property. To begin this project, shelving and books are needed. Julie talked about a website (donorschoose.org) where donations can be made for shelving and books could be purchased from Scholastic Books. The shelving that Julie described is approximately $1,300. Rich made a motion for $2,000 to be donated for the Maybury Library project to purchase shelving and the remainder of funds, after shelving, to purchase books. The money for this project will come from the MP account. Diana seconded the motion and the motion passed.  There may be other options for shelving, such as Amazon or other sites/donations.  Thad suggested a presentation ceremony for the donation. Thad is the lead on this project. 

 

1. Correspondence: None

 

1. 2022-2023 President: Sue Misener will not be able to serve as President for 2022-2023 due to family commitments. Thad Bogert will step in as President and also remain as President-Elect. The club asked for volunteers to fill the President-Elect position.  If no one volunteers, Thad will have to serve two years as President. The officers for 2022-2023 are:  Thad Bogert – President & President-Elect, Diana Bolton – Treasurer; Theresa – Secretary. Installation of officers must take place in September since their term of office begins October 1. The next Business meeting will be on September 8, 2022 the South Lyon Library and the installation of officers will take place at this business meeting.

 

1. North Central District 2022 Convention:  The convention will take place from August 26-28, 2022 in South Bend, Indiana.  This will be the last district meeting due to the Civitan reorganization.  As of the meeting, Cheryl, Hal, Paulina & Theresa are attending.  Cheryl & Hal will take the KVCC banner.

 

1. Growth Committee Discussion:
   1. Youth Entrepreneur Market:  The most recent Youth Entrepreneur Market took place on 8/13/2022.  The club had a great turn out, in terms of participants! 10 youths prepared booths, set up the booth and products and sold products from 10:00 AM until approximately 2:20 PM.  All the youths appeared excited and most claimed that they made money and would be back next month.  It would have been great if we had more foot traffic, however those that came seemed to make purchases.  The next and last Youth Entrepreneurs Market, for this year, will take place on September 10, 2022.  PLEASE spread the word on your Facebook & social media pages/sites.  The market will begin again in June 2023.   There was also discussion of purchasing a tent with our logo information for use at the market and various other events.  The Plymouth-Canton Club is purchasing a tent, so Hal recapped options and timing with a local vendor for the KVCC Club. 
   2. Desert Angels Packing Party:  Our next Desert Angels Packing Party will be in October.  Please start collecting items that can be donated for the troops.  An announcement was made for those attending the NC District convention for donations.  Donations that are made at the conference will be brought back for the packing party. The Plymouth-Canton Civitan Club is donating $500 towards mailing costs or other miscellaneous expenses. In addition the Fort Dodge Civitan Club would like to participate and will write notes to the soldiers that can be included with the packages. Karissa will decide on the final date.

 

1. 5-Year Celebration: The club’s 5-Year Anniversary Celebration will be held at the Riverbank Golf Club, located at Currie and 10 mile roads.  Set-up will be at 5:30 PM.  Volunteers are needed for set-up. The motion presented included a dinner cost of $25.00/member or guest. The Youth Entrepreneur students will be attending and the club will pay for their dinners. In addition, the Club will pay $10 towards dinner for the parent(s) of the Youth Entrepreneur Market students. Money that the club will pay will come out of the General Account. Thad will create a way to allow payment through PayPal and see if there is a way to handle RSVP’s through Pay Pal.  A subcommittee was formed to plan the details for the celebration.  Members include Diana, Thad, Sue & Theresa. Mark your calendars for September 22, 2022 for our 5-year Anniversary celebration.  Phil made a motion to accept the proposal for dinner costs and Sue seconded the motion.  Motion carried. 

 

1. Fruitcake: In past years, the Pontiac Civitan Club picked up and delivered annual fruitcakes to various stores and locations that sell the fruitcakes.  The Pontiac Club is folding and this job is up for grabs.  Cheryl explained the details of what is involved.  There is a payment of a little over $4,000 for this job.  However, it involves significant driving around Metro Detroit and is very labor intensive.  The club members present opted to pass on this opportunity.

 

1. Project Updates:
   1. Inspire Movement (Digital Playspace) Project: Thad reported that in order to have the equipment to make presentations about the digital playspace, we would need a projector, camera, computer and a stand for the computer.  It is possible that we could obtain a second-hand projector or obtain a projector from one of the schools.  Estimated equipment costs would be between $810 & $1,505.  These costs do not include any maintenance or electrical labor costs.

1. Music on the Grand: The country night “Music on the Grand” was very successful!  The Kid’s Craft Table made windsocks and a lot of them were made!  A woman whose son made a windsock expressed interest in joining the club.

 

1. Upcoming Projects:
   1. South Lyon Pumpkinfest:  Event will take place on September 24 (9:00 AM – 7:00 PM) and September 25 (11:00 AM – 6:00 PM).  The club needs to collect 300 – 500 small to medium stuffed animals that are in good, clean condition for prizes.  Please ask your friends to see if they have any to donate and post on your social media pages.  Many of us have bags of stuffed animals that our kids collected over the years and are just taking up space in our basements.  Other than stuffed animals, we will need a total of 1,200 - 1,500 prizes. Thad will check to see how many LED rings he has left from prior years and will order additional rings.
   2. Adopt-A-Highway: The next planned highway clean-up is Saturday, Oct. 1 and the rain day will be on Sunday, October 2.
   3. Focus Hope: The next Focus Hope box packing will take place on October 8, 2022. The Plymouth- Canton Club is looking for volunteers to help pack boxes.

 
Next Meeting: The next meeting will be a dinner meeting on August 25, 2022 at the Teresita Mexican Grill at 6:30 PM.     
 
A motion to adjourn the meeting was made by Phil and seconded by Rich. The motion carried.
Minutes taken on August 11, 2022 and respectfully submitted on August 17, 2022 by Maureen Posler.

​Present:  Elijah Canfield, Thad Bogert, Rich Roberts, Hal Hultman, Cheryl VanVliet, Julie Pelletier, Sue Misener and Maureen Posler. 
Elijah called the meeting to order at 6:30 PM.

1. Additions & Corrections: No additions or corrections. Motion to approve agenda made by Rich and seconded by Hal.
2. Minutes of Last Meeting: Motion to accept minutes of May 12, 2022 meeting made by Rich and seconded by Maureen.  All approved.   
3. Treasurer’s Report: Elijah reviewed the MP and the General accounts.  Cheryl made a motion to approve and Hall seconded the motion. Motion was approved.
4. Correspondence: Cheryl reviewed the plans for the Plymouth Canton Civitan Club’s 50th Anniversary celebration on July 21, 2022. 
5. 2022 Civitan International Elections & Voting:  Maureen reviewed the results of the International Convention elections as summarized in the email from Priscilla Denard on July 7, 2022.  The Civitan International Board Approved Bylaws proposal failed with a 50.8% to 47.4% margin.  In addition, the Arab Civitan Club Bylaws Amendment #1 failed, #2 passed, #3 failed and #4 passed.  The 2022-2023 Civitan International President-Elect was Kearney “Dee” Hutsler.  The email also noted the two Arab club amendments passed by membership have discrepancies that may make them inconsistent with the current Civitan International bylaws document.  Corporate counsel will need to review the amendments before they are finalized and added to the document. Besides the elections, Thad updated the group that he did make a presentation on the Inspire Movement Program and there was a lot of interest.  His presentation was not in one of the groups meetings in the webcast. 
6. North Central District 2022 Convention:  Cheryl submitted the awards applications for the Youth Entrepreneur program, the Inspire Movement Program and the Desert Angels Packing night under the Community & Civitan Awareness category.    Cheryl also mentioned that this would be the final North Central District Convention due to the restructuring of Civitan International and the elimination of districts.  There is still time to register if you are interested in attending. 
7. Growth Committee:
   1. Youth Entrepreneur Market: The next Youth Entrepreneur Market will take place on 8/13/2022.  At the July 9 event, there were 5 booths and consistent, if not a lot of foot traffic.  There was a lot of discussion on how to publicize the Youth Market.  Please spread the word on your media pages and to your family and friends.  Elijah and Karissa will be out of town on 8/13, so let Sue Misener know if you can volunteer.  There was also discussion of purchasing a tent with our logo information for use at various events.  Sue Misener will check on pricing for discussion at our next meeting. Cheryl & Hal also said they would visit the Wyandotte Art Fair to see what kinds of tents various vendors have. 
   2. End of Year Event:  The group had discussion about having an end of the year event where we could present the youth entrepreneur participants with plaques with the Civitan and event names on the plaques. This event could be tied in with the club’s 5 year anniversary celebration.
   3. For the 8/13/2022 Youth Market, it appears there will be more interest and possibly 9-11 booths.
   4. Desert Angels Packing Party:  There was discussion about having a second Desert Angels Packing Party. It appeared that early October would be the best timeframe for a second event. Cheryl read a second email of appreciation for the box that a soldier received from the last event. Cheryl mentioned that making an announcement for Desert Angels packing supplies at the NC District convention might result in getting additional prize supplies.  Cheryl will contact Marta Ford. 
8. 5-Year Celebration: Discussion about this event.  Suggestion was made on where the event could be held.  A couple of golf courses were mentioned (Riverbank, Coyote) and Sue was going to check on availability.  Mark your calendars for September 22, 2022 for our 5-year Anniversary celebration.
9. Project Updates:
   1. Inspire Movement (Digital Playspace Project: The group had discussion on the project and agreed that once school is back in session, Thad will reconnect with his contacts to get the program back on track.  There was discussion about equipment costs since we had previous discussion about purchasing a 3-D projector.  The discussion was postponed until the next meeting and in the interim, Thad will prepare a list of needed equipment and costs.   
10. Upcoming Projects:
    1. Music on the Grand: KVCC will have a booth at the July 27 event and the music genre will be Country.  The location is the New Hudson United Methodist Church.  If you are interested in volunteering, the time is from 6:00 – 8:00 PM.
    2. South Lyon Pumpkinfest:  Pumpkinfest will take place on September 24 from 9:00 AM – 7:00 PM (set-up at 7- 9 AM) – September 25 from 11:00 AM – 6:00 PM.  We had discussion about prizes and if you know any friends or could post on your Facebook pages that we are looking for small stuffed animals in good condition for prizes, please help the club publicize our need.  There will be additional discussion about prizes and a budget at the next meeting.
    3. Adopt-A-Highway: The next planned highway clean-up is Saturday, Oct. 1 and the rain day will be on Sunday, October 2.
    4. Focus Hope: The next Focus Hope box packing will take place on October 8, 2022.

 
Next Meeting: The next meeting will be a dinner meeting on July 28, 2022 at the Teresita Mexican Grill at 6:30 PM.     
 
A motion to adjourn the meeting was made by Rich at 7:52 PM and seconded by Hal Hultman.
Minutes taken on July 14, 2022 and respectfully submitted on July 19, 2022 by Maureen Posler.

​​Present:  Elijah Canfield, Thad Bogert, Theresa Furget, Rich Roberts, Paulina Poplawska and Maureen Posler.  Also a guest speaker named Paige George.

Elijah called the meeting to order at 6:30 PM.

1. Additions & Corrections: No additions or corrections.
2. Guest Speaker: Paige George from the South Lyon Community Coalition (SLCC). The SLCC serves the South Lyon Community School District and residents of Lyon Township, New Hudson and South Lyon as well as partnering with other coalitions throughout Oakland County. The goal of SLCC is to make a positive impact on the youth of the target areas and to bring programs that help youth make healthy life choices that prevent drug and alcohol  use.  A key issue is the use of vaping among youth. Through discussions and table talks at each school, the hope is to educate youth about what chemicals are in the vaping and its detrimental impact.  Another initiative is prescription recalls and drop offs.  A recent initiative at Abbey Park Senior center resulted in 5 pounds of old RX drugs being turned in.  Page George is the Director of SLCC.  She went through Narcan training.  SLCC is funded entirely through grants.  Paige came from a corporate environment and she wants to partner with groups like KVCC since getting involved in the community has been a struggle.  Paige runs a “court” session where a teen who has been ticketed for vaping or alcohol use can go to “court”, where Paige and a judge speaks to the offender.  Once the “court is completed, the ticket and fine goes away for a first offense.  The youngest child to participate was 11 and the oldest was 20.  In our area, heroin is the biggest drug of choice where on the west side of the state, Meth is the drug of choice.  Paige also visits liquor and drug stores to ensure that signage is correct and to remind store owners to check ID’s. Paige would like to partner with KVCC to get out into the community.
3. Minutes of Last Meeting: Motion to accept minutes of May 12, 2022 meeting made by Thad Bogert and seconded by Rich Roberts.
4. Treasurer’s Report: Theresa presented the Treasurer’s report for both the General Account and the MP account.  Please let Theresa Furget know if you would like a copy of the report with specifics. Rich Roberts made a motion to accept the Treasurer’s report and Thad Bogert seconded the motion.  Motion was approved.
   1. Desert Angels Biggby Match:  There was an outstanding item about the Biggby match for the Desert Angels project.  At the last meeting the club agreed to spend for the Biggby Match program.  A motion was needed to pay what was owed on the program.  Rich Roberts made a motion to approve paying for the Biggby Match Program. Paulina seconded the motion and motion was approved.
   2. Charity Poker: KVCC had a very successful Charity Poker weekend. 
5. Correspondence: A thank you letter from Feed America, at the North Central District Meeting was received for KVCC’s donation.  The voting delegates at the meeting confirmed an email was received from International about the voting process at the International Convention as well as an email to verify email addresses.
6. 2022 Civitan International Elections & Voting:  The convention will be held in San Antonio, Texas, from July 4-7, 2022.  Delegates can attend virtually as well as in person.  Each club has a certain number of votes, based on size.  KVCC has 3 votes. Thad Bogart, Diana Bolton and Maureen Posler will be the delegates for KVCC and all are attending the convention virtually.  Voting will take place on July 5, 2022.
7. North Central District 2022 Convention:  The convention begins on August 27th with Fun and Fellowship with games, Euchre and possibly bridge, if there is enough interest.  The day continues with the answer to “What is next for the North Central District” and possibly some awards.  Saturday evening will wrap up the convention with dinner and final awards.  This the last convention for the NC District since districts are going away in the new Civitan organizational structure. With the dues that KVCC pays to International, the club pays for two attendees at the convention.  If anyone is interested in representing KVCC, please let Elijah know. A registration form was passed out for the NC District Meeting.  Reservations at the Hyatt Place South Bend/Mishawaka hotel must be made by July 25th.  Club officers planning on attending, need to let Marta know and she will book your room on a master list.  Let Marta know by July 19th. There are two reasons to consider attending.  First, as previously noted, this will be the last NC District Convention and second, since Thad Bogert will be presenting the Inspire Movement Project, this will be an opportunity to promote KVCC.
8. Growth Committee:
   1. Youth Entrepreneur Market: The next Youth Entrepreneur Market will take place on June 11 next to the South Lyon Biggby.  There are approximately 8 youths participating and their sales include jewelry and paintings.  Elijah & Karissa have been working with the students.  Most are high school age, however, there is one 20 year old that is disabled and has an amazing skill.  She can paint with her eyes using technology.  Please spread the word on your social media to visit the Youth Entrepreneur group at the monthly meetings. 
9. Project Updates:
   1. South Lyon Scholarships: Kris Krzyzanski presented the scholarship checks to the winners at the Seniors Honor Nights on June 7th & 8th at the two South Lyon High Schools. 
   2. South Lyon Memorial Day Parade:  KVCC did not participate in the parade.  With charity Poker and a number of other events, there were not enough volunteers to participate.
   3. Inspire Movement (Digital Playspace Project: Thad Bogert was invited to make a presentation about the Inspire Movement Project at the International Convention.  Thad will make the presentation virtually with a video on how the project works and what KVCC hopes to accomplish.  With the end of the school year fast approaching, implementation is sort of at a standstill.  The implementation should start at a faster pace when the new school year starts.
10. Upcoming Projects:
    1. Music on the Grand: KVCC will have a booth at the June 15 Music on the Grand event.  The location is the New Hudson United Methodist Church.  The June 15 night’s theme is Blues. If you are interested in volunteering, the time is from 6:00 – 8:00 PM. The other night that KVCC will have a booth/activities will be on July 27, which is Country Night. Music on the Grand takes place every other Wednesday.
    2. South Lyon Pumpkinfest:  Pumpkinfest will take place on September 24 from 9:00 AM – 7:00 PM (set-up at 7- 9 AM) – September 25 from 11:00 AM – 6:00 PM. We will have discussion at future meetings about what prizes to give out, how much to spend, etc.
    3. Adopt-A-Highway: The next planned highway clean-up is Saturday, Oct. 1 and the rain day will be on Sunday, October 2.
    4. Focus Hope: The next Focus Hope box packing will take place on October 8, 2022.

 
Next Meeting: The next meeting will be a dinner meeting on June 23, 2022 at the Teresita Mexican Grill at 6:30 PM.     
 
A motion to adjourn the meeting was made by Elijah Canfield at 7:37 PM and seconded by Thad Bogert. 
Minutes taken on June 9, 2022 and respectfully submitted on June 11, 2022 by Maureen Posler.

Present: Karissa & Elijah Canfield, Thad Bogert, Cheryl Van Vliet, Hal Hultman, Theresa Furget, Diana Bolton, and Maureen Posler

Elijah called the meeting to order at 6:30 PM.

1. Additions & Corrections: Maureen noted that Paulina Poplawska’s first name was spelled incorrectly in the April 14, 2022 minutes.
2. Minutes of Last Meeting: Motion to accept minutes of May 12, 2022 meeting made by Diana Bolton and seconded by Hal Hultman.
3. Treasurer’s Report: Extensive Treasurer’s report from Theresa Furget. No change to the MP account since Charity Poker event is this weekend.  There were several disbursements from the regular account (business cards, Pumpkinfest application, camp crafts, Desert Angels boxes postage, etc.).  Discussion held about adding more names to the MP account. Decision was to go to 5 member names on the account. Future names are Diana Bolton, Karissa Canfield, Rich Roberts, Phil Crutchfield & Theresa Furget.  Motion to accept Treasurer’s report made by Hal Hultman and seconded by Thad Bogert.   
   1. Club Banner & Tablecloth:  The new club tablecloth and banner were ordered and received. Both turned out great.  Maureen followed up with some vendors and Sue Misener took the logo and information to the vendors for the design and creation and picked up the completed banner & tablecloth.
4. Correspondence:  A very nice email was received from a service person that received a Desert Angels box.  The appreciation of the troops was heartfelt and everyone felt good about the Desert Storm project.  A second Desert Storm project will be planned for the fall.  Everyone at the meeting commented on how organized and what a good job Karissa did planning the event.
5. 2022 Civitan International Elections & Voting: The convention will be held in San Antonio, Texas, from July 4-7, 2022.  Delegates can attend virtually as well as in person.  Each club has a certain number of votes, based on size.  KVCC has 3 votes. Elijah will need to enter the delegate names by Monday, May 16, 2022 and delegates must register by the end of next week.  Thad Bogart, Diana Bolton and Maureen Posler will be the delegates for KVCC and all are attending the convention virtually.  Hal made a motion for the club to absorb the registration fee for the delegates and Diana seconded the motion. The motion passed. Voting takes place on Tuesday July 5, 2022.  
6. Growth Committee:
   1. Miracle Boxes: Approximately 50 members, guests and community members attended and participated in the Desert Angels project. 86 boxes were packed and sent. Very positive feedback.  Karissa was applauded for all of her work planning and organizing the event.  Cottage Inn donated the pizza for the event. Since the club learned a lot from this initial event, Elijah suggested that Karissa write instructions so that other clubs can do Desert Storm boxes.  A question was raised about whether the club should do a Desert Angels event twice a year. Most members present thought that October would be a good month for a second event.  
   2. Website Update: Lisa Dilg was not at the meeting. Elijah mentioned that he has been posting the minutes on the website.
7. Project Updates:
   1. Adopt-a-Highway: 5 members attended the Adopt-a-Highway event on April 30, 2022. 
   2. Inspire Movement (Digital Playspace) Project: KVCC was the winner of a Civitan International Impact Area Club Project Grant (Health & Wellness category). The winners of the grants were invited to present at the International Convention. Thad wasn’t sure he could attend.  Maureen suggested that perhaps Thad could present virtually.  The potential for club recognition could be great, so if we can capitalize, we should.  Thad has also not heard from the district about the project & he will follow up.  It was decided that Thad would get the specs and members could vote at the next dinner meeting on purchasing a 3-D projector so we could demonstrate the Digital Playspace and potentially use the Digital Play Space at Camp Civitan. .
   3. Youth Entrepreneur Market:  Karissa advised the group that the first meeting of the Youth Entrepreneur Market has been postponed until June 11, 2022.  Only 3 youths signed up.  Members looked at the flyers and marketing materials to see where we could improve. Elijah will create new images and flyers before June 11.  Volunteers are needed for the June 11 event.  Sue Misener is the point person for volunteers.
8. Potential Project Updates:  Karissa returned from the April NC District meeting with projects that other clubs had done.  These could be potential projects for KVCC.  Some potential projects suggested included a Trivia Fundraiser, Christmas bags for group homes, a Karaoke Night & possibly a dance for disabled youths.
9. Upcoming Projects:
   1. South Lyon Scholarships:  2 scholarships were awarded to South Lyon high school students.  Morgan from South Lyon East High School and Layne from South Lyon High School were the winners.  9 applications & essays were received. Cheryl VanVliet, Sue Misener, Paulina Poplawska & Maureen Posler selected the winning essays.  Certificates, an award letter and a check for $1,000 will be presented at the senior award nights for each high school.  The award night for South Lyon East High School will be June 7, 2022 and on June 8 for South Lyon High School.  There was no decision if someone from the club would present the awards or if the school will present. Who will get the award checks is also pending. 
   2. Charity Poker: The next charity poker event is this weekend.  We need volunteers for runner positions.  Please see the Sign-up Genius previously emailed to sign up.    
   3. Focus Hope: The next event dates are May 21 and Oct. 8.  If you are not working Charity Poker this weekend, consider volunteering for Focus Hope. 
   4. Memorial Day Parade: Thad brought up the club participating in a Memorial Day parade. Volunteers will be needed to walk in parade if KVCC is to participate. 
   5. Camp Civitan: Camp Civitan is June 9-12, 2022.  Cheryl has the largest number of campers so far – 74!  The theme is Disney. If you have not purchased raffle tickets yet, please plan to do so soon. If you have any stuffed animals or other items that could be used as bingo prizes, please let Cheryl know. 
   6. Music on the Grand: At the last meeting, Karissa talked about music nights that will take place every other Wednesday.  As of now, KVCC will volunteer at two of the music nights – June 15 which is Blues night and July 27 which is Country music night.  The times are 6:00 PM – 8:00 PM. Please volunteer if you are able.
   7. Adopt-A-Highway: Future dates for the highway clean-up will be September 24 – October 2, 2022, which is the weekend after Pumpkinfest.  A definitive date was not established; however October 1& 2, 2022 appeared to be the best dates. 
   8. South Lyon Pumpkinfest:  Pumpkinfest will take place on September 24 (9:00 AM-7:00 PM) and September 25 (11:00 AM – 6:00 PM).

 
Next Meeting: The next meeting will be a dinner meeting on May 26, 2022 at the Teresita Mexican Grill at 6:30 PM.     
 
A motion to adjourn the meeting was made by Karissa Canfield at 8:25 PM and seconded by Diana Bolton. 
Minutes taken on May 12, 2022 and revised minutes respectfully submitted on May 19, 2022 by Maureen Posler.

Present: Julie Pelletier, Karissa & Elijah Canfield, Thad Bogert, Cheryl Van Vliet, Hal Hultman, Vivian VanVliet, Theresa Furget, Sue Misener, Paulina Poplawska, Maureen Posler and Sharon O’Neil (Guest)
Elijah called the meeting to order at 6:30 PM.

1. Desert Angels:  The Desert Angels packing event is on April 28, 2022.  Members are asked to arrive at 5:30 PM so everything is set up by 6:00 PM.  Pizza and soft drinks or water will be provided. The set-up will include an information table, brochures, business cards, pens and a trifold brochure. Cheryl is providing the brochures and ordering business cards. Items still needed for the boxes are dental supplies, shampoo & conditioner, granola bars, beef sticks, oatmeal, Raman noodles and instant mac & cheese.  Theresa Furget has bags, Q-Tips and 500 toothbrushes for the packages.  An announcement will be posted in the township newsletter.  Letters to service men & women will also be included, so if you can write some letters, that would be great. Snacks & disposable razors are the biggest need right now. Dawn, from the post office spoke on ways to reduce mailing costs for the boxes. She talked about multi carrier software and discounts that the post office gives based on volume.  The software is free and the websites for information and software are pirateship.com and XPS.com.  To use the software, all addresses must be in Excel.  Karissa mentioned that the coffee match described in the last minutes has not been as popular as she thought, however the New Hudson store has had more matching purchases.  This event is a great opportunity for PR for the club, so please promote it with friends and neighbors. Please wear your club
2. Additions & Corrections: None.
3. Minutes of Last Meeting: Meeting minutes were approved and 2 items were added to the agenda.  Music Fest was added to upcoming projects and ordering a new banner and tablecloth was added to the Growth Committee. 
4. Treasurer’s Report:  Theresa reviewed the Treasurer’s report.  There were 4 disbursements and income primarily for dues payments.  The next charity poker event is May 19-22, 2022. Please circle these dates on your calendars. The March event was worked by a handful of people, covering multiple days/shifts.  It will be very difficult to keep doing the poker events without more club members getting involved.  Losing the charity poker event would be a huge loss to the club bank balance.
5. Correspondence: None
6. Initiations: Vivian conducted the initiation for Pauletta Poplawsla, a new member joining the KVCC. WELCOME PAULETTA!!
7. Club Elections for 2022-2023: The President-Elect & Treasurer positions have been filled!  Diana Bolton volunteered to take the Treasurer role.  Theresa will review procedures with Diana for a short while and then Diana will take over as Treasurer.  Thad Bogert volunteered for the President-Elect position.  Thank you both for taking on these roles for the 2022-2023 year. 
8. NC Civitan Membership Retention & Growth Committee:
   
   1. Scholarship Discussion - Elijah led a discussion about KVCC presenting two high school seniors with scholarships for the school year ending in May.  After a lot of discussion, members decided to offer a $1,000 scholarship to a senior in each of the 2 high schools in South Lyon. Cheryl & Sue Misener drafted the criteria for senior to be eligible and the description and an application were sent to the two high school principals. A copy is attached to these minutes.  Submitted applications and essays will be reviewed by a smaller group of club members and scholarships will be awarded at the Senior Award Nights. 
      
   2. Website – With all the upgrades and information added to our website, we are seeing a lot more traffic.  Take a look and see what has been added! 
      
   3. Banner & Table Cloth – Maureen bought up purchasing a club tablecloth and banner for when we participate in events.  The club had decided to do this several months ago, however with everything that has been on our plates, this was pushed to the back burner. Maureen volunteered to contact a few vendors and get pricing and turnaround time.  Maureen will submit artwork for the logo and dimensions of the banner and get quotes. 
9.  Health & Wellness Project Grant:  Thad reported that he made a presentation to Civitan International as part of the grant process for an initiative titled “Inspired Movement Project”.  KVCC was one of two finalists in the country competing for the grant.  The next meeting to launch the project will be April 21.  

Projects Updates:

1. Charity Poker: The next Charity Poker event held on March 24-27, 2022 was a great success!  The next scheduled charity poker is May 19-22, 2022.  Please block the May dates on your calendars and volunteer. For the March event, a handful of club members worked the event, sometimes working two days and/or multiple shifts. Some of these club members will not be available for the May event, so it will be critical for more members to volunteer. The Charity Poker events are a major fundraising source for KVCC. We would not find another such opportunity to generate funds if this falls through.
2. South Lyon Creek Clean-up: This event will be held on April 24, 2022 from 9:00 AM – 1:00 PM.  Club members interested in participating in this community event can register to volunteer on their web site.
3. Adopt-A-Highway: The highway clean-up is scheduled for April 30th.  Meet in the Biggby parking lot in New Hudson at 10:00 AM. 
4. Camp Civitan: Camp Civitan will be held June 9-12, 2022.  Cheryl was pleased to report that there was only a small increase in cost per camper for 2022.  Craft planning & meetings are ongoing. If you know anyone interested in becoming a camp counselor or a disabled camper interested in attending camp, please contact Cheryl. Michigan raffle tickets are available to purchase. Julie Pelletier will have raffle tickets at our meetings for purchase. The raffle tickets are a major fundraiser for Camp Civitan.  Plan on purchasing tickets at the next meeting and taking tickets to sell to friends and family.
5. Focus Hope: Focus Hope box packing will be on May 21 and October 8, 2022. 
6. South Lyon Pumpkin Fest: This year the Pumpkinfest will be on 9/24/2022 from 10:00 AM – 7:00 PM and 9/25/2022 from 11:00 AM – 6:00 PM.  Theresa Furget will submit an application for KVCC to have a booth.
   
7. Music fest:  Music fest starts in May and will be held every other Wednesday.  Each night will have a different theme. Karissa wanted to know if the club was interested in participating.  The dates and themes that look a little sparse in participation are:

June 15 – Blues
July 13 – Motown
July 27 – Country
 
There are other dates available as well.
 
Next Meeting:
The next meeting will be the Desert Angels event and will be held at the Lyon Township Center from 5:30 PM – 8:30 PM. Pizza will be available at 6:00 PM. 
​
The meeting was adjourned at 8:23 PM

• Minutes taken on April 14, 2022 and respectfully submitted on April 20, 2022 by Maureen Posler.

Present: Julie Pelletier, Karissa & Elijah Canfield, Thad Bogert, Cheryl Van Vliet, Hal Hultman, Vivian VanVliet, Theresa Furget, Sue Misener and Maureen Posler
Elijah called the meeting to order at 6:30 PM.

1. Additions & Corrections: None.
2. Minutes of Last Meeting: Since the January minutes were tabled at the last meeting, Hal made a motion to accept the minutes of January 13 & February 9, 2022.  Theresa Furget seconded the motion and both minutes were approved. 
3. Treasurer’s Report:  Theresa Furget will act as Treasurer until another treasurer is found or elected.  Theresa reviewed the Treasurer’s report that was passed out.  Theresa believed the report was up to date with the exception of a potential debit for the charity poker State of Michigan application for the May 2022 event.  Maureen made a motion to accept the treasurer’s report and Theresa seconded the motion.  The motion was approved.  
4. Correspondence: None
5. Anniversary Pins: 25-Year pins were presented to Vivian & Cheryl for their long seniority/membership in Civitan.
6. Club Elections for 2022-2023: The President-Elect & Treasurer positions will need to be filled.  The treasurer position is the most important since we currently have a President elect for the 2022-2023 year.
7. NC Civitan Membership Retention & Growth Committee: Take a moment to check out the KVCC website.  Elijah and Lisa have completed some great improvements. Meeting minutes can be viewed on the website along with a calendar of event and pictures of club events.  Recommend the website to anyone expressing interest in the club.  We are hoping the improved and updated website will be a recruiting opportunity.
8. Civitan Youth Entrepreneurs Committee: Elijah has been instrumental in moving this project along.  As you may remember, there was concern that the youth committee might conflict or compete with the Farmers Market.  On March 14, 2022 a proposal was made to the South Lyon City Council and a request for approval for the committee.  Our request was approved!  Thanks for Elijah for all of his work getting this project off the ground.  Elijah will update the website and hopefully this will be another recruiting source for participants.  Participants will be kids K-12 and kids will need to complete an application.  Elijah and Karissa will coordinate the application process including interviewing the kids, providing tents, tables and chairs.  If there is a good turnout, perhaps a food truck could be included.  This is another opportunity to promote our club in the community and possibly attract new members.  Cheryl was also successful in obtaining liability insurance the Civitan International for the group. 
9. District News: During the International convention in July 2020.  The election to revise the bylaws (which would have eliminated the districts) was defeated, thus, the existing structure with districts remained. As a refresh, the current structure is the International, Regional and Districts. In January 2022, the Civitan International executive board then made a decision to eliminate the districts. Their reasoning was that many districts were struggling to obtain individuals to hold district offices. And they felt that the region/regionals could fill this need.  Recently, Wendy Rogers as governor and Patti Beloit as the governor-elect were going to meet with the other districts governors and governor elects to see if they can prevent this from happening.  We’ll have to wait until the April meeting to find out what happened or is going to happen. 
10. Health & Wellness Project Grant:  Thad has taken the lead on this and applied for a grant from South Lyon to fund an initiative titled “Inspired Movement Project”.  The project is to promote physical activity by implementing Digital Play Spaces that inspire participants with intellectual and developmental disabilities to interact or play with objects projected on a wall or floor using their hands or feet.  KVCC would provide a play spot to South Lyon Community Schools at no cost to the district.  Thad passed out an excellent summary that describes Digital Play Spaces and a tentative budget.  Please see Thad for more information or a copy of the summary.

 
Projects Updates:

1. Charity Poker: The next Charity Poker event will be March 24-27, 2022 at Vision Lanes in Westland.  The Charity Poker events are a major fundraising source for KVCC. We would not find another such opportunity to generate funds if this falls through. The next scheduled charity poker is May 19-22, 2022.  Please block the May dates on your calendars to try and volunteer.  Currently, all the shifts are being covered by a handful of club members. 
2. North Central District Spring Meeting: This meeting is scheduled to be held April 22-24 at the Hampton Inn & Suites, 1921 Pipestone Rd., Benton Harbor, MI 49085. The phone # is 269-827-5878. If you are interested in attending, you should have booked your hotel room by March 12th and you should register by April 1st.
3. South Lyon Creek Clean-up: Club members interested in participating in this community event can register to volunteer on their web site.
4. Desert Angels: A “packing party” will be held on April 28 from 6:30-8:00 at the Lyon Township Center, located at 58000 Grand River, New Hudson, MI 48165. Desert Angels is a local charity and “miracle boxes” (care packages) are sent to our overseas troops.  As a club we will collect donations that will put a smile on the faces of our troops when they open their box.  A thank-you letter, showing our support will be included in each box.  Each miracle box costs approximately $20 in postage, which the club will raise funds to cover. If you know of a business that could sponsor sample toiletries, snacks, etc., please ask if they would be willing to donate. Also, please donate what you can individually to help fill the boxes. In addition, if you purchase a bag of Biggby coffee, Karissa’s stores will match the donation with a second bag of coffee. The goal is to reach 50 bags of coffee donations. Attached is a flyer for the Packing event. Please pass out to your friends, family and local businesses.      
5. Adopt-A-Highway: The highway clean-up is scheduled for April 30th.  Meet in the Biggby parking lot in New Hudson at 10:00 AM. 
6. Camp Civitan: Camp Civitan will be held June 9-12, 2022.  Cheryl was pleased to report that there was only a small increase in cost per camper for 2022.  The increase was from $157-$168/camper. Craft planning is underway. The first meeting has taken place.  If you know anyone interested in becoming a camp counselor or a disabled camper interested in attending camp, please contact Cheryl.   Cheryl brought Michigan raffle tickets for members to sell or buy.  The raffle tickets are a major fundraiser for Camp Civitan.  Plan on purchasing tickets at the next meeting and taking tickets to sell to friends and family.
7. Focus Hope: The next box packing event is scheduled for October 8th.

 
Next Meetings:
The next meeting will be a dinner meeting on March 24, 2022.  The dinner meeting will be held at the Pinz Bowling Center, 700N. Lafayette Rd., South Lyon, MI. 
The meeting was adjourned at 8:00 PM
 

• Minutes taken on March 10, 2022 and respectfully submitted on March 20, 2022 by Maureen Posler.