Present: Diana Bolton, Rich Roberts, Thad Bogert, Kris Krzyzanski, Karissa & Elijah Canfield, Cheryl VanVliet, Hal Hultman, Theresa Furget, and Maureen Posler.  Guests: Nazmiye Yapici, and Cynthia Bogert.
Elijah called the meeting to order at 6:33 PM

1. Additions & Corrections: None.
2. Minutes 08/11/22-Theresa: Theresa went over the packet she handed out which included the August minutes, financial report, North Central District minutes and the draft program for the fifth anniversary dinner items to be discussed later.  Thad made a motion and Rich seconded it to accept the 08/11/22 minutes.  Motion passed.
3. Treasurer’s Report: Theresa went over the report for the general and MP accounts.  Rich made a motion and Kris seconded it to accept the treasurer’s report. Motion passed.
4. Correspondence: None
5. Installation of New Officers: Kris installed the officers for 2022-2023, with duties starting on October 1, 2022. Thad was installed as president, Theresa as secretary and Diana as treasurer.  All were given their officer pins and Elijah was given the past president pin. Theresa presented Kris with a bottle of wine for doing the installation. Cookies were also passed around to celebrate the new officers and the September birthdays of Rich and Paulina.
6. NC District:
   1. Final District Convention (Awards): Theresa & Cheryl: Theresa stated that the North Central District will no longer be on October 1st, and the Region VI District (RVID) will take its place.  This will include the North Central and Valley Districts. Valley consists of the western parts of Kentucky and Tennessee, which is just a little larger than the NC District.  Patti Belote of the Lenawee Club will be the Director of the RVID; she would have been the incoming Governor of the NC District. She will be a very energetic and vocal leader of RVID. Theresa stated the club received a banner patch for Civitan’s at the Helm at the Helmsman level. She also stated that if the club donated an additional $275 (by October 1st) the club could reach the Navigator level. All donations go to the Civitan International Research Center (CIRC). Cheryl made a motion for the club to pay the $275, out of the MP account, in order for the club to reach the Navigator level.  Kris Krzyzanski seconded the motion and the motion passed. Cheryl also received a Civitan International Fellow award at the convention for her outstanding support and service to the NC District.
7. Growth Committee Discussion:
   1. Youth Entrepreneur Market: The final Youth Entrepreneur Market for 2022 will take place on Saturday, Sept. 10.

i.Pop-Up Tent: Hal and Cheryl reviewed the costs and pictures of the tent recently purchased by the Plymouth Canton Civitan Club. All agreed the tent was striking and should garner a lot of attention. Discussion about ordering a tent for KVCC will be ongoing.

1. Desert Angels: Theresa & Cheryl:  Three carloads of snacks and personal hygiene items were collected at the convention. With donations from various clubs to go towards postage of the boxes. In addition, a 50/50 raffle was held with proceeds given to the Desert Angels project.  The Ft. Dodge Club of Iowa did 56 cards and Cheryl had attendees also fill out note cards for the troops. Cheryl made a suggestion to have a computerized list of community members that assist with the packing party. We attempted to create a “lead list” last year that might have resulted in new members.  However, we could not decipher most of the names on a list that was generated last year.

i.Partnership with BIGGBY Coffee:  Karissa reported that interest has been expressed by other BIGGBY Coffee locations to participate in our Desert Angels Packing Party. Boxes could be placed for donations in all SE Michigan BIGGBY stores.  Elijah will create signs for the donation boxes and members will divide the stores to pick up donations. A suggestion was made to push the date of the packing party to November in order to capitalize in leftover Halloween candy donations that could be added to the boxes. November 15 & 16 were discussed as possible dates.  The Township Hall will be the packing party location once again.  Once confirmation is received that the Township Hall is available, communications can go out.

1. 5-Year Celebration: The anniversary party will take place on September 22, 2022. Invitations have been sent to Club Members, Friends of KVCC and the YEM participants.  RSVP’s are due by Sept. 11, 2022. Sue contacted VIP’s that were identified and invited them.

i.Banquet Payment: If you have not RSVP’d with your attendance at the anniversary party, please do so before September 11. Dinner costs can be paid through PayPal or check. See your invitation for details.
ii.VIP Guest Meal Costs: A discussion about the club paying dinner costs for VIP’s.  Rich made a motion for the club to pay for dinners for VIP guests and Cheryl seconded the motion.  Motion passed. 

1. Project Updates:
   1. Inspire Movement Project (Digital Playspace): Thad has been in touch with the school district.  With school just starting, he was asked to follow-up towards the end of the month.
2. Upcoming Projects:
   1. Lyon Township Scarecrow Competition: KVCC will participate in the Downtown Scarecrow Contest.  Maureen used the QR Link on the flyer to register. All scarecrows will be located at Inspiration Park, located at 56730 Grand River Ave. Those that register by Oct. 8 will have a sign created by the Chamber.  Scarecrows will be mounted on 6 or 8 foot poles in the ground. Scarecrows must be in place by Friday, October 14, 2022.
   2. Goodies On The Grand Trunk or Treating: Entry deadline for the Goodies on the Grand is Friday, October 21, 2022.  Maureen registered the club using the QR code on line registration. The event date is Saturday, October 29, 2022 from 4:30 – 6:30 PM. Following the trunk or treat, the movie “Sing 2” will be shown. Maureen made a motion to spend up to $150 for candy to be put in small bags.  Kris Krzyzanski seconded the motion. Thad suggested that we use the LED rings along with candy. Theresa made a motion to spend up to $150 on LED rings for use at Pumpkinfest and the Goodies on the Grand Trunk or Treating. Diana seconded the motion and the motion passed. Money for candy and LED rings will come out of the General Account.
   3. SL Pumpkinfest: Pumpkinfest dates are September 24 - 9:00 AM – 7:00 PM (set-up 7-9 AM) & September 25 – 11:00 AM – 6:00 PM.

                      i.We have collected in excess of 400 stuffed animals.
                      ii.Thad will order the LED rings and finger lights to add the layers of prizes.
                    iii.Thad will create a Sign-Up Genius for club members to sign up for shifts to work Pumpkinfest.  Thad will set up the schedule in 4-hour increments.

1. Adopt-A-Highway: Our next highway clean-up will be October 1, 2022.  Meet at the BIGGBY New Hudson at 10:00 AM.  Rain date is October 2.
2. Focus Hope:  The next Focus Hope food box packing event is October 8.  This is not a KVCC led event.  Our members will be assisting Plymouth Civitan Club.
3. Charity Poker: Mark your calendars for our next 2 Charity Poker events.  The dates are May 11-14, 2023 & June 15-18, 2023.

 

1. Next Meeting: Our next meeting is our 5th Anniversary Celebration and Youth Entrepreneur’s recognition at the Riverview Golf Course at 6:00 PM. Set-up takes place at 5:30 PM.
2. Adjourn Meeting: Rich made a motion to adjourn the meeting and Hal seconded the motion. Motion passed.

​Present:  Thad Bogert, Rich Roberts, Hal Hultman, Cheryl VanVliet, Julie Pelletier, Sue Misener, Diana Bolton, Phil Crutchfield, Theresa Furget, Paulina Poplawska and Maureen Posler. 
Thad called the meeting to order at 6:30 PM.

1. Additions & Corrections: No additions or corrections. Motion to approve agenda made by Diana and seconded by Rich. Motion carried.
2. Minutes of Last Meeting: Motion to accept minutes of May 12, 2022 meeting made by Rich and seconded by Maureen.  All approved.   
3. Treasurer’s Report: Theresa reviewed the MP and the General accounts.  There were no changes to the MP account. For the General Account, 3 members paid dues. Theresa mentioned that she sent a follow-up email to members with overdue dues. 2 club members are seriously behind in dues.  Even though we have not received dues from individuals, Theresa has to pay dues for those same members to International every quarter. Theresa paid the State of Michigan Non-Profit Corporation Fee and the North Central District Dues/Convention Delegate fees.  Next month, Diana, Cheryl and Theresa will be added to the MP account for easier access to funds.  Phil and Karissa will remain on the account and Rich is stepping down. Rich made a motion to accept the Treasurer’s repost and Hal seconded. Motion to accept carried.

 

1. Guest Speaker:  Julie Hines, 3rd Grade Teacher, Maybury Elementary School in Southwest Detroit came to speak to the group.  Julie teaches English Language Arts. She teaches for half of a day and is a coach to other teachers the remainder of the day. Maybury is a Title 1 school, meaning it is low income. Julie would like to promote reading and literature and her goal is to build up a home library for kids in her classroom.  The school does not have a library; however, there is space for a library in a trailer on school property. To begin this project, shelving and books are needed. Julie talked about a website (donorschoose.org) where donations can be made for shelving and books could be purchased from Scholastic Books. The shelving that Julie described is approximately $1,300. Rich made a motion for $2,000 to be donated for the Maybury Library project to purchase shelving and the remainder of funds, after shelving, to purchase books. The money for this project will come from the MP account. Diana seconded the motion and the motion passed.  There may be other options for shelving, such as Amazon or other sites/donations.  Thad suggested a presentation ceremony for the donation. Thad is the lead on this project. 

 

1. Correspondence: None

 

1. 2022-2023 President: Sue Misener will not be able to serve as President for 2022-2023 due to family commitments. Thad Bogert will step in as President and also remain as President-Elect. The club asked for volunteers to fill the President-Elect position.  If no one volunteers, Thad will have to serve two years as President. The officers for 2022-2023 are:  Thad Bogert – President & President-Elect, Diana Bolton – Treasurer; Theresa – Secretary. Installation of officers must take place in September since their term of office begins October 1. The next Business meeting will be on September 8, 2022 the South Lyon Library and the installation of officers will take place at this business meeting.

 

1. North Central District 2022 Convention:  The convention will take place from August 26-28, 2022 in South Bend, Indiana.  This will be the last district meeting due to the Civitan reorganization.  As of the meeting, Cheryl, Hal, Paulina & Theresa are attending.  Cheryl & Hal will take the KVCC banner.

 

1. Growth Committee Discussion:
   1. Youth Entrepreneur Market:  The most recent Youth Entrepreneur Market took place on 8/13/2022.  The club had a great turn out, in terms of participants! 10 youths prepared booths, set up the booth and products and sold products from 10:00 AM until approximately 2:20 PM.  All the youths appeared excited and most claimed that they made money and would be back next month.  It would have been great if we had more foot traffic, however those that came seemed to make purchases.  The next and last Youth Entrepreneurs Market, for this year, will take place on September 10, 2022.  PLEASE spread the word on your Facebook & social media pages/sites.  The market will begin again in June 2023.   There was also discussion of purchasing a tent with our logo information for use at the market and various other events.  The Plymouth-Canton Club is purchasing a tent, so Hal recapped options and timing with a local vendor for the KVCC Club. 
   2. Desert Angels Packing Party:  Our next Desert Angels Packing Party will be in October.  Please start collecting items that can be donated for the troops.  An announcement was made for those attending the NC District convention for donations.  Donations that are made at the conference will be brought back for the packing party. The Plymouth-Canton Civitan Club is donating $500 towards mailing costs or other miscellaneous expenses. In addition the Fort Dodge Civitan Club would like to participate and will write notes to the soldiers that can be included with the packages. Karissa will decide on the final date.

 

1. 5-Year Celebration: The club’s 5-Year Anniversary Celebration will be held at the Riverbank Golf Club, located at Currie and 10 mile roads.  Set-up will be at 5:30 PM.  Volunteers are needed for set-up. The motion presented included a dinner cost of $25.00/member or guest. The Youth Entrepreneur students will be attending and the club will pay for their dinners. In addition, the Club will pay $10 towards dinner for the parent(s) of the Youth Entrepreneur Market students. Money that the club will pay will come out of the General Account. Thad will create a way to allow payment through PayPal and see if there is a way to handle RSVP’s through Pay Pal.  A subcommittee was formed to plan the details for the celebration.  Members include Diana, Thad, Sue & Theresa. Mark your calendars for September 22, 2022 for our 5-year Anniversary celebration.  Phil made a motion to accept the proposal for dinner costs and Sue seconded the motion.  Motion carried. 

 

1. Fruitcake: In past years, the Pontiac Civitan Club picked up and delivered annual fruitcakes to various stores and locations that sell the fruitcakes.  The Pontiac Club is folding and this job is up for grabs.  Cheryl explained the details of what is involved.  There is a payment of a little over $4,000 for this job.  However, it involves significant driving around Metro Detroit and is very labor intensive.  The club members present opted to pass on this opportunity.

 

1. Project Updates:
   1. Inspire Movement (Digital Playspace) Project: Thad reported that in order to have the equipment to make presentations about the digital playspace, we would need a projector, camera, computer and a stand for the computer.  It is possible that we could obtain a second-hand projector or obtain a projector from one of the schools.  Estimated equipment costs would be between $810 & $1,505.  These costs do not include any maintenance or electrical labor costs.

1. Music on the Grand: The country night “Music on the Grand” was very successful!  The Kid’s Craft Table made windsocks and a lot of them were made!  A woman whose son made a windsock expressed interest in joining the club.

 

1. Upcoming Projects:
   1. South Lyon Pumpkinfest:  Event will take place on September 24 (9:00 AM – 7:00 PM) and September 25 (11:00 AM – 6:00 PM).  The club needs to collect 300 – 500 small to medium stuffed animals that are in good, clean condition for prizes.  Please ask your friends to see if they have any to donate and post on your social media pages.  Many of us have bags of stuffed animals that our kids collected over the years and are just taking up space in our basements.  Other than stuffed animals, we will need a total of 1,200 - 1,500 prizes. Thad will check to see how many LED rings he has left from prior years and will order additional rings.
   2. Adopt-A-Highway: The next planned highway clean-up is Saturday, Oct. 1 and the rain day will be on Sunday, October 2.
   3. Focus Hope: The next Focus Hope box packing will take place on October 8, 2022. The Plymouth- Canton Club is looking for volunteers to help pack boxes.

 
Next Meeting: The next meeting will be a dinner meeting on August 25, 2022 at the Teresita Mexican Grill at 6:30 PM.     
 
A motion to adjourn the meeting was made by Phil and seconded by Rich. The motion carried.
Minutes taken on August 11, 2022 and respectfully submitted on August 17, 2022 by Maureen Posler.

​Present:  Elijah Canfield, Thad Bogert, Rich Roberts, Hal Hultman, Cheryl VanVliet, Julie Pelletier, Sue Misener and Maureen Posler. 
Elijah called the meeting to order at 6:30 PM.

1. Additions & Corrections: No additions or corrections. Motion to approve agenda made by Rich and seconded by Hal.
2. Minutes of Last Meeting: Motion to accept minutes of May 12, 2022 meeting made by Rich and seconded by Maureen.  All approved.   
3. Treasurer’s Report: Elijah reviewed the MP and the General accounts.  Cheryl made a motion to approve and Hall seconded the motion. Motion was approved.
4. Correspondence: Cheryl reviewed the plans for the Plymouth Canton Civitan Club’s 50th Anniversary celebration on July 21, 2022. 
5. 2022 Civitan International Elections & Voting:  Maureen reviewed the results of the International Convention elections as summarized in the email from Priscilla Denard on July 7, 2022.  The Civitan International Board Approved Bylaws proposal failed with a 50.8% to 47.4% margin.  In addition, the Arab Civitan Club Bylaws Amendment #1 failed, #2 passed, #3 failed and #4 passed.  The 2022-2023 Civitan International President-Elect was Kearney “Dee” Hutsler.  The email also noted the two Arab club amendments passed by membership have discrepancies that may make them inconsistent with the current Civitan International bylaws document.  Corporate counsel will need to review the amendments before they are finalized and added to the document. Besides the elections, Thad updated the group that he did make a presentation on the Inspire Movement Program and there was a lot of interest.  His presentation was not in one of the groups meetings in the webcast. 
6. North Central District 2022 Convention:  Cheryl submitted the awards applications for the Youth Entrepreneur program, the Inspire Movement Program and the Desert Angels Packing night under the Community & Civitan Awareness category.    Cheryl also mentioned that this would be the final North Central District Convention due to the restructuring of Civitan International and the elimination of districts.  There is still time to register if you are interested in attending. 
7. Growth Committee:
   1. Youth Entrepreneur Market: The next Youth Entrepreneur Market will take place on 8/13/2022.  At the July 9 event, there were 5 booths and consistent, if not a lot of foot traffic.  There was a lot of discussion on how to publicize the Youth Market.  Please spread the word on your media pages and to your family and friends.  Elijah and Karissa will be out of town on 8/13, so let Sue Misener know if you can volunteer.  There was also discussion of purchasing a tent with our logo information for use at various events.  Sue Misener will check on pricing for discussion at our next meeting. Cheryl & Hal also said they would visit the Wyandotte Art Fair to see what kinds of tents various vendors have. 
   2. End of Year Event:  The group had discussion about having an end of the year event where we could present the youth entrepreneur participants with plaques with the Civitan and event names on the plaques. This event could be tied in with the club’s 5 year anniversary celebration.
   3. For the 8/13/2022 Youth Market, it appears there will be more interest and possibly 9-11 booths.
   4. Desert Angels Packing Party:  There was discussion about having a second Desert Angels Packing Party. It appeared that early October would be the best timeframe for a second event. Cheryl read a second email of appreciation for the box that a soldier received from the last event. Cheryl mentioned that making an announcement for Desert Angels packing supplies at the NC District convention might result in getting additional prize supplies.  Cheryl will contact Marta Ford. 
8. 5-Year Celebration: Discussion about this event.  Suggestion was made on where the event could be held.  A couple of golf courses were mentioned (Riverbank, Coyote) and Sue was going to check on availability.  Mark your calendars for September 22, 2022 for our 5-year Anniversary celebration.
9. Project Updates:
   1. Inspire Movement (Digital Playspace Project: The group had discussion on the project and agreed that once school is back in session, Thad will reconnect with his contacts to get the program back on track.  There was discussion about equipment costs since we had previous discussion about purchasing a 3-D projector.  The discussion was postponed until the next meeting and in the interim, Thad will prepare a list of needed equipment and costs.   
10. Upcoming Projects:
    1. Music on the Grand: KVCC will have a booth at the July 27 event and the music genre will be Country.  The location is the New Hudson United Methodist Church.  If you are interested in volunteering, the time is from 6:00 – 8:00 PM.
    2. South Lyon Pumpkinfest:  Pumpkinfest will take place on September 24 from 9:00 AM – 7:00 PM (set-up at 7- 9 AM) – September 25 from 11:00 AM – 6:00 PM.  We had discussion about prizes and if you know any friends or could post on your Facebook pages that we are looking for small stuffed animals in good condition for prizes, please help the club publicize our need.  There will be additional discussion about prizes and a budget at the next meeting.
    3. Adopt-A-Highway: The next planned highway clean-up is Saturday, Oct. 1 and the rain day will be on Sunday, October 2.
    4. Focus Hope: The next Focus Hope box packing will take place on October 8, 2022.

 
Next Meeting: The next meeting will be a dinner meeting on July 28, 2022 at the Teresita Mexican Grill at 6:30 PM.     
 
A motion to adjourn the meeting was made by Rich at 7:52 PM and seconded by Hal Hultman.
Minutes taken on July 14, 2022 and respectfully submitted on July 19, 2022 by Maureen Posler.

​​Present:  Elijah Canfield, Thad Bogert, Theresa Furget, Rich Roberts, Paulina Poplawska and Maureen Posler.  Also a guest speaker named Paige George.

Elijah called the meeting to order at 6:30 PM.

1. Additions & Corrections: No additions or corrections.
2. Guest Speaker: Paige George from the South Lyon Community Coalition (SLCC). The SLCC serves the South Lyon Community School District and residents of Lyon Township, New Hudson and South Lyon as well as partnering with other coalitions throughout Oakland County. The goal of SLCC is to make a positive impact on the youth of the target areas and to bring programs that help youth make healthy life choices that prevent drug and alcohol  use.  A key issue is the use of vaping among youth. Through discussions and table talks at each school, the hope is to educate youth about what chemicals are in the vaping and its detrimental impact.  Another initiative is prescription recalls and drop offs.  A recent initiative at Abbey Park Senior center resulted in 5 pounds of old RX drugs being turned in.  Page George is the Director of SLCC.  She went through Narcan training.  SLCC is funded entirely through grants.  Paige came from a corporate environment and she wants to partner with groups like KVCC since getting involved in the community has been a struggle.  Paige runs a “court” session where a teen who has been ticketed for vaping or alcohol use can go to “court”, where Paige and a judge speaks to the offender.  Once the “court is completed, the ticket and fine goes away for a first offense.  The youngest child to participate was 11 and the oldest was 20.  In our area, heroin is the biggest drug of choice where on the west side of the state, Meth is the drug of choice.  Paige also visits liquor and drug stores to ensure that signage is correct and to remind store owners to check ID’s. Paige would like to partner with KVCC to get out into the community.
3. Minutes of Last Meeting: Motion to accept minutes of May 12, 2022 meeting made by Thad Bogert and seconded by Rich Roberts.
4. Treasurer’s Report: Theresa presented the Treasurer’s report for both the General Account and the MP account.  Please let Theresa Furget know if you would like a copy of the report with specifics. Rich Roberts made a motion to accept the Treasurer’s report and Thad Bogert seconded the motion.  Motion was approved.
   1. Desert Angels Biggby Match:  There was an outstanding item about the Biggby match for the Desert Angels project.  At the last meeting the club agreed to spend for the Biggby Match program.  A motion was needed to pay what was owed on the program.  Rich Roberts made a motion to approve paying for the Biggby Match Program. Paulina seconded the motion and motion was approved.
   2. Charity Poker: KVCC had a very successful Charity Poker weekend. 
5. Correspondence: A thank you letter from Feed America, at the North Central District Meeting was received for KVCC’s donation.  The voting delegates at the meeting confirmed an email was received from International about the voting process at the International Convention as well as an email to verify email addresses.
6. 2022 Civitan International Elections & Voting:  The convention will be held in San Antonio, Texas, from July 4-7, 2022.  Delegates can attend virtually as well as in person.  Each club has a certain number of votes, based on size.  KVCC has 3 votes. Thad Bogart, Diana Bolton and Maureen Posler will be the delegates for KVCC and all are attending the convention virtually.  Voting will take place on July 5, 2022.
7. North Central District 2022 Convention:  The convention begins on August 27th with Fun and Fellowship with games, Euchre and possibly bridge, if there is enough interest.  The day continues with the answer to “What is next for the North Central District” and possibly some awards.  Saturday evening will wrap up the convention with dinner and final awards.  This the last convention for the NC District since districts are going away in the new Civitan organizational structure. With the dues that KVCC pays to International, the club pays for two attendees at the convention.  If anyone is interested in representing KVCC, please let Elijah know. A registration form was passed out for the NC District Meeting.  Reservations at the Hyatt Place South Bend/Mishawaka hotel must be made by July 25th.  Club officers planning on attending, need to let Marta know and she will book your room on a master list.  Let Marta know by July 19th. There are two reasons to consider attending.  First, as previously noted, this will be the last NC District Convention and second, since Thad Bogert will be presenting the Inspire Movement Project, this will be an opportunity to promote KVCC.
8. Growth Committee:
   1. Youth Entrepreneur Market: The next Youth Entrepreneur Market will take place on June 11 next to the South Lyon Biggby.  There are approximately 8 youths participating and their sales include jewelry and paintings.  Elijah & Karissa have been working with the students.  Most are high school age, however, there is one 20 year old that is disabled and has an amazing skill.  She can paint with her eyes using technology.  Please spread the word on your social media to visit the Youth Entrepreneur group at the monthly meetings. 
9. Project Updates:
   1. South Lyon Scholarships: Kris Krzyzanski presented the scholarship checks to the winners at the Seniors Honor Nights on June 7th & 8th at the two South Lyon High Schools. 
   2. South Lyon Memorial Day Parade:  KVCC did not participate in the parade.  With charity Poker and a number of other events, there were not enough volunteers to participate.
   3. Inspire Movement (Digital Playspace Project: Thad Bogert was invited to make a presentation about the Inspire Movement Project at the International Convention.  Thad will make the presentation virtually with a video on how the project works and what KVCC hopes to accomplish.  With the end of the school year fast approaching, implementation is sort of at a standstill.  The implementation should start at a faster pace when the new school year starts.
10. Upcoming Projects:
    1. Music on the Grand: KVCC will have a booth at the June 15 Music on the Grand event.  The location is the New Hudson United Methodist Church.  The June 15 night’s theme is Blues. If you are interested in volunteering, the time is from 6:00 – 8:00 PM. The other night that KVCC will have a booth/activities will be on July 27, which is Country Night. Music on the Grand takes place every other Wednesday.
    2. South Lyon Pumpkinfest:  Pumpkinfest will take place on September 24 from 9:00 AM – 7:00 PM (set-up at 7- 9 AM) – September 25 from 11:00 AM – 6:00 PM. We will have discussion at future meetings about what prizes to give out, how much to spend, etc.
    3. Adopt-A-Highway: The next planned highway clean-up is Saturday, Oct. 1 and the rain day will be on Sunday, October 2.
    4. Focus Hope: The next Focus Hope box packing will take place on October 8, 2022.

 
Next Meeting: The next meeting will be a dinner meeting on June 23, 2022 at the Teresita Mexican Grill at 6:30 PM.     
 
A motion to adjourn the meeting was made by Elijah Canfield at 7:37 PM and seconded by Thad Bogert. 
Minutes taken on June 9, 2022 and respectfully submitted on June 11, 2022 by Maureen Posler.

Present: Karissa & Elijah Canfield, Thad Bogert, Cheryl Van Vliet, Hal Hultman, Theresa Furget, Diana Bolton, and Maureen Posler

Elijah called the meeting to order at 6:30 PM.

1. Additions & Corrections: Maureen noted that Paulina Poplawska’s first name was spelled incorrectly in the April 14, 2022 minutes.
2. Minutes of Last Meeting: Motion to accept minutes of May 12, 2022 meeting made by Diana Bolton and seconded by Hal Hultman.
3. Treasurer’s Report: Extensive Treasurer’s report from Theresa Furget. No change to the MP account since Charity Poker event is this weekend.  There were several disbursements from the regular account (business cards, Pumpkinfest application, camp crafts, Desert Angels boxes postage, etc.).  Discussion held about adding more names to the MP account. Decision was to go to 5 member names on the account. Future names are Diana Bolton, Karissa Canfield, Rich Roberts, Phil Crutchfield & Theresa Furget.  Motion to accept Treasurer’s report made by Hal Hultman and seconded by Thad Bogert.   
   1. Club Banner & Tablecloth:  The new club tablecloth and banner were ordered and received. Both turned out great.  Maureen followed up with some vendors and Sue Misener took the logo and information to the vendors for the design and creation and picked up the completed banner & tablecloth.
4. Correspondence:  A very nice email was received from a service person that received a Desert Angels box.  The appreciation of the troops was heartfelt and everyone felt good about the Desert Storm project.  A second Desert Storm project will be planned for the fall.  Everyone at the meeting commented on how organized and what a good job Karissa did planning the event.
5. 2022 Civitan International Elections & Voting: The convention will be held in San Antonio, Texas, from July 4-7, 2022.  Delegates can attend virtually as well as in person.  Each club has a certain number of votes, based on size.  KVCC has 3 votes. Elijah will need to enter the delegate names by Monday, May 16, 2022 and delegates must register by the end of next week.  Thad Bogart, Diana Bolton and Maureen Posler will be the delegates for KVCC and all are attending the convention virtually.  Hal made a motion for the club to absorb the registration fee for the delegates and Diana seconded the motion. The motion passed. Voting takes place on Tuesday July 5, 2022.  
6. Growth Committee:
   1. Miracle Boxes: Approximately 50 members, guests and community members attended and participated in the Desert Angels project. 86 boxes were packed and sent. Very positive feedback.  Karissa was applauded for all of her work planning and organizing the event.  Cottage Inn donated the pizza for the event. Since the club learned a lot from this initial event, Elijah suggested that Karissa write instructions so that other clubs can do Desert Storm boxes.  A question was raised about whether the club should do a Desert Angels event twice a year. Most members present thought that October would be a good month for a second event.  
   2. Website Update: Lisa Dilg was not at the meeting. Elijah mentioned that he has been posting the minutes on the website.
7. Project Updates:
   1. Adopt-a-Highway: 5 members attended the Adopt-a-Highway event on April 30, 2022. 
   2. Inspire Movement (Digital Playspace) Project: KVCC was the winner of a Civitan International Impact Area Club Project Grant (Health & Wellness category). The winners of the grants were invited to present at the International Convention. Thad wasn’t sure he could attend.  Maureen suggested that perhaps Thad could present virtually.  The potential for club recognition could be great, so if we can capitalize, we should.  Thad has also not heard from the district about the project & he will follow up.  It was decided that Thad would get the specs and members could vote at the next dinner meeting on purchasing a 3-D projector so we could demonstrate the Digital Playspace and potentially use the Digital Play Space at Camp Civitan. .
   3. Youth Entrepreneur Market:  Karissa advised the group that the first meeting of the Youth Entrepreneur Market has been postponed until June 11, 2022.  Only 3 youths signed up.  Members looked at the flyers and marketing materials to see where we could improve. Elijah will create new images and flyers before June 11.  Volunteers are needed for the June 11 event.  Sue Misener is the point person for volunteers.
8. Potential Project Updates:  Karissa returned from the April NC District meeting with projects that other clubs had done.  These could be potential projects for KVCC.  Some potential projects suggested included a Trivia Fundraiser, Christmas bags for group homes, a Karaoke Night & possibly a dance for disabled youths.
9. Upcoming Projects:
   1. South Lyon Scholarships:  2 scholarships were awarded to South Lyon high school students.  Morgan from South Lyon East High School and Layne from South Lyon High School were the winners.  9 applications & essays were received. Cheryl VanVliet, Sue Misener, Paulina Poplawska & Maureen Posler selected the winning essays.  Certificates, an award letter and a check for $1,000 will be presented at the senior award nights for each high school.  The award night for South Lyon East High School will be June 7, 2022 and on June 8 for South Lyon High School.  There was no decision if someone from the club would present the awards or if the school will present. Who will get the award checks is also pending. 
   2. Charity Poker: The next charity poker event is this weekend.  We need volunteers for runner positions.  Please see the Sign-up Genius previously emailed to sign up.    
   3. Focus Hope: The next event dates are May 21 and Oct. 8.  If you are not working Charity Poker this weekend, consider volunteering for Focus Hope. 
   4. Memorial Day Parade: Thad brought up the club participating in a Memorial Day parade. Volunteers will be needed to walk in parade if KVCC is to participate. 
   5. Camp Civitan: Camp Civitan is June 9-12, 2022.  Cheryl has the largest number of campers so far – 74!  The theme is Disney. If you have not purchased raffle tickets yet, please plan to do so soon. If you have any stuffed animals or other items that could be used as bingo prizes, please let Cheryl know. 
   6. Music on the Grand: At the last meeting, Karissa talked about music nights that will take place every other Wednesday.  As of now, KVCC will volunteer at two of the music nights – June 15 which is Blues night and July 27 which is Country music night.  The times are 6:00 PM – 8:00 PM. Please volunteer if you are able.
   7. Adopt-A-Highway: Future dates for the highway clean-up will be September 24 – October 2, 2022, which is the weekend after Pumpkinfest.  A definitive date was not established; however October 1& 2, 2022 appeared to be the best dates. 
   8. South Lyon Pumpkinfest:  Pumpkinfest will take place on September 24 (9:00 AM-7:00 PM) and September 25 (11:00 AM – 6:00 PM).

 
Next Meeting: The next meeting will be a dinner meeting on May 26, 2022 at the Teresita Mexican Grill at 6:30 PM.     
 
A motion to adjourn the meeting was made by Karissa Canfield at 8:25 PM and seconded by Diana Bolton. 
Minutes taken on May 12, 2022 and revised minutes respectfully submitted on May 19, 2022 by Maureen Posler.

Present: Julie Pelletier, Karissa & Elijah Canfield, Thad Bogert, Cheryl Van Vliet, Hal Hultman, Vivian VanVliet, Theresa Furget, Sue Misener, Paulina Poplawska, Maureen Posler and Sharon O’Neil (Guest)
Elijah called the meeting to order at 6:30 PM.

1. Desert Angels:  The Desert Angels packing event is on April 28, 2022.  Members are asked to arrive at 5:30 PM so everything is set up by 6:00 PM.  Pizza and soft drinks or water will be provided. The set-up will include an information table, brochures, business cards, pens and a trifold brochure. Cheryl is providing the brochures and ordering business cards. Items still needed for the boxes are dental supplies, shampoo & conditioner, granola bars, beef sticks, oatmeal, Raman noodles and instant mac & cheese.  Theresa Furget has bags, Q-Tips and 500 toothbrushes for the packages.  An announcement will be posted in the township newsletter.  Letters to service men & women will also be included, so if you can write some letters, that would be great. Snacks & disposable razors are the biggest need right now. Dawn, from the post office spoke on ways to reduce mailing costs for the boxes. She talked about multi carrier software and discounts that the post office gives based on volume.  The software is free and the websites for information and software are pirateship.com and XPS.com.  To use the software, all addresses must be in Excel.  Karissa mentioned that the coffee match described in the last minutes has not been as popular as she thought, however the New Hudson store has had more matching purchases.  This event is a great opportunity for PR for the club, so please promote it with friends and neighbors. Please wear your club
2. Additions & Corrections: None.
3. Minutes of Last Meeting: Meeting minutes were approved and 2 items were added to the agenda.  Music Fest was added to upcoming projects and ordering a new banner and tablecloth was added to the Growth Committee. 
4. Treasurer’s Report:  Theresa reviewed the Treasurer’s report.  There were 4 disbursements and income primarily for dues payments.  The next charity poker event is May 19-22, 2022. Please circle these dates on your calendars. The March event was worked by a handful of people, covering multiple days/shifts.  It will be very difficult to keep doing the poker events without more club members getting involved.  Losing the charity poker event would be a huge loss to the club bank balance.
5. Correspondence: None
6. Initiations: Vivian conducted the initiation for Pauletta Poplawsla, a new member joining the KVCC. WELCOME PAULETTA!!
7. Club Elections for 2022-2023: The President-Elect & Treasurer positions have been filled!  Diana Bolton volunteered to take the Treasurer role.  Theresa will review procedures with Diana for a short while and then Diana will take over as Treasurer.  Thad Bogert volunteered for the President-Elect position.  Thank you both for taking on these roles for the 2022-2023 year. 
8. NC Civitan Membership Retention & Growth Committee:
   
   1. Scholarship Discussion - Elijah led a discussion about KVCC presenting two high school seniors with scholarships for the school year ending in May.  After a lot of discussion, members decided to offer a $1,000 scholarship to a senior in each of the 2 high schools in South Lyon. Cheryl & Sue Misener drafted the criteria for senior to be eligible and the description and an application were sent to the two high school principals. A copy is attached to these minutes.  Submitted applications and essays will be reviewed by a smaller group of club members and scholarships will be awarded at the Senior Award Nights. 
      
   2. Website – With all the upgrades and information added to our website, we are seeing a lot more traffic.  Take a look and see what has been added! 
      
   3. Banner & Table Cloth – Maureen bought up purchasing a club tablecloth and banner for when we participate in events.  The club had decided to do this several months ago, however with everything that has been on our plates, this was pushed to the back burner. Maureen volunteered to contact a few vendors and get pricing and turnaround time.  Maureen will submit artwork for the logo and dimensions of the banner and get quotes. 
9.  Health & Wellness Project Grant:  Thad reported that he made a presentation to Civitan International as part of the grant process for an initiative titled “Inspired Movement Project”.  KVCC was one of two finalists in the country competing for the grant.  The next meeting to launch the project will be April 21.  

Projects Updates:

1. Charity Poker: The next Charity Poker event held on March 24-27, 2022 was a great success!  The next scheduled charity poker is May 19-22, 2022.  Please block the May dates on your calendars and volunteer. For the March event, a handful of club members worked the event, sometimes working two days and/or multiple shifts. Some of these club members will not be available for the May event, so it will be critical for more members to volunteer. The Charity Poker events are a major fundraising source for KVCC. We would not find another such opportunity to generate funds if this falls through.
2. South Lyon Creek Clean-up: This event will be held on April 24, 2022 from 9:00 AM – 1:00 PM.  Club members interested in participating in this community event can register to volunteer on their web site.
3. Adopt-A-Highway: The highway clean-up is scheduled for April 30th.  Meet in the Biggby parking lot in New Hudson at 10:00 AM. 
4. Camp Civitan: Camp Civitan will be held June 9-12, 2022.  Cheryl was pleased to report that there was only a small increase in cost per camper for 2022.  Craft planning & meetings are ongoing. If you know anyone interested in becoming a camp counselor or a disabled camper interested in attending camp, please contact Cheryl. Michigan raffle tickets are available to purchase. Julie Pelletier will have raffle tickets at our meetings for purchase. The raffle tickets are a major fundraiser for Camp Civitan.  Plan on purchasing tickets at the next meeting and taking tickets to sell to friends and family.
5. Focus Hope: Focus Hope box packing will be on May 21 and October 8, 2022. 
6. South Lyon Pumpkin Fest: This year the Pumpkinfest will be on 9/24/2022 from 10:00 AM – 7:00 PM and 9/25/2022 from 11:00 AM – 6:00 PM.  Theresa Furget will submit an application for KVCC to have a booth.
   
7. Music fest:  Music fest starts in May and will be held every other Wednesday.  Each night will have a different theme. Karissa wanted to know if the club was interested in participating.  The dates and themes that look a little sparse in participation are:

June 15 – Blues
July 13 – Motown
July 27 – Country
 
There are other dates available as well.
 
Next Meeting:
The next meeting will be the Desert Angels event and will be held at the Lyon Township Center from 5:30 PM – 8:30 PM. Pizza will be available at 6:00 PM. 
​
The meeting was adjourned at 8:23 PM

• Minutes taken on April 14, 2022 and respectfully submitted on April 20, 2022 by Maureen Posler.

Present: Julie Pelletier, Karissa & Elijah Canfield, Thad Bogert, Cheryl Van Vliet, Hal Hultman, Vivian VanVliet, Theresa Furget, Sue Misener and Maureen Posler
Elijah called the meeting to order at 6:30 PM.

1. Additions & Corrections: None.
2. Minutes of Last Meeting: Since the January minutes were tabled at the last meeting, Hal made a motion to accept the minutes of January 13 & February 9, 2022.  Theresa Furget seconded the motion and both minutes were approved. 
3. Treasurer’s Report:  Theresa Furget will act as Treasurer until another treasurer is found or elected.  Theresa reviewed the Treasurer’s report that was passed out.  Theresa believed the report was up to date with the exception of a potential debit for the charity poker State of Michigan application for the May 2022 event.  Maureen made a motion to accept the treasurer’s report and Theresa seconded the motion.  The motion was approved.  
4. Correspondence: None
5. Anniversary Pins: 25-Year pins were presented to Vivian & Cheryl for their long seniority/membership in Civitan.
6. Club Elections for 2022-2023: The President-Elect & Treasurer positions will need to be filled.  The treasurer position is the most important since we currently have a President elect for the 2022-2023 year.
7. NC Civitan Membership Retention & Growth Committee: Take a moment to check out the KVCC website.  Elijah and Lisa have completed some great improvements. Meeting minutes can be viewed on the website along with a calendar of event and pictures of club events.  Recommend the website to anyone expressing interest in the club.  We are hoping the improved and updated website will be a recruiting opportunity.
8. Civitan Youth Entrepreneurs Committee: Elijah has been instrumental in moving this project along.  As you may remember, there was concern that the youth committee might conflict or compete with the Farmers Market.  On March 14, 2022 a proposal was made to the South Lyon City Council and a request for approval for the committee.  Our request was approved!  Thanks for Elijah for all of his work getting this project off the ground.  Elijah will update the website and hopefully this will be another recruiting source for participants.  Participants will be kids K-12 and kids will need to complete an application.  Elijah and Karissa will coordinate the application process including interviewing the kids, providing tents, tables and chairs.  If there is a good turnout, perhaps a food truck could be included.  This is another opportunity to promote our club in the community and possibly attract new members.  Cheryl was also successful in obtaining liability insurance the Civitan International for the group. 
9. District News: During the International convention in July 2020.  The election to revise the bylaws (which would have eliminated the districts) was defeated, thus, the existing structure with districts remained. As a refresh, the current structure is the International, Regional and Districts. In January 2022, the Civitan International executive board then made a decision to eliminate the districts. Their reasoning was that many districts were struggling to obtain individuals to hold district offices. And they felt that the region/regionals could fill this need.  Recently, Wendy Rogers as governor and Patti Beloit as the governor-elect were going to meet with the other districts governors and governor elects to see if they can prevent this from happening.  We’ll have to wait until the April meeting to find out what happened or is going to happen. 
10. Health & Wellness Project Grant:  Thad has taken the lead on this and applied for a grant from South Lyon to fund an initiative titled “Inspired Movement Project”.  The project is to promote physical activity by implementing Digital Play Spaces that inspire participants with intellectual and developmental disabilities to interact or play with objects projected on a wall or floor using their hands or feet.  KVCC would provide a play spot to South Lyon Community Schools at no cost to the district.  Thad passed out an excellent summary that describes Digital Play Spaces and a tentative budget.  Please see Thad for more information or a copy of the summary.

 
Projects Updates:

1. Charity Poker: The next Charity Poker event will be March 24-27, 2022 at Vision Lanes in Westland.  The Charity Poker events are a major fundraising source for KVCC. We would not find another such opportunity to generate funds if this falls through. The next scheduled charity poker is May 19-22, 2022.  Please block the May dates on your calendars to try and volunteer.  Currently, all the shifts are being covered by a handful of club members. 
2. North Central District Spring Meeting: This meeting is scheduled to be held April 22-24 at the Hampton Inn & Suites, 1921 Pipestone Rd., Benton Harbor, MI 49085. The phone # is 269-827-5878. If you are interested in attending, you should have booked your hotel room by March 12th and you should register by April 1st.
3. South Lyon Creek Clean-up: Club members interested in participating in this community event can register to volunteer on their web site.
4. Desert Angels: A “packing party” will be held on April 28 from 6:30-8:00 at the Lyon Township Center, located at 58000 Grand River, New Hudson, MI 48165. Desert Angels is a local charity and “miracle boxes” (care packages) are sent to our overseas troops.  As a club we will collect donations that will put a smile on the faces of our troops when they open their box.  A thank-you letter, showing our support will be included in each box.  Each miracle box costs approximately $20 in postage, which the club will raise funds to cover. If you know of a business that could sponsor sample toiletries, snacks, etc., please ask if they would be willing to donate. Also, please donate what you can individually to help fill the boxes. In addition, if you purchase a bag of Biggby coffee, Karissa’s stores will match the donation with a second bag of coffee. The goal is to reach 50 bags of coffee donations. Attached is a flyer for the Packing event. Please pass out to your friends, family and local businesses.      
5. Adopt-A-Highway: The highway clean-up is scheduled for April 30th.  Meet in the Biggby parking lot in New Hudson at 10:00 AM. 
6. Camp Civitan: Camp Civitan will be held June 9-12, 2022.  Cheryl was pleased to report that there was only a small increase in cost per camper for 2022.  The increase was from $157-$168/camper. Craft planning is underway. The first meeting has taken place.  If you know anyone interested in becoming a camp counselor or a disabled camper interested in attending camp, please contact Cheryl.   Cheryl brought Michigan raffle tickets for members to sell or buy.  The raffle tickets are a major fundraiser for Camp Civitan.  Plan on purchasing tickets at the next meeting and taking tickets to sell to friends and family.
7. Focus Hope: The next box packing event is scheduled for October 8th.

 
Next Meetings:
The next meeting will be a dinner meeting on March 24, 2022.  The dinner meeting will be held at the Pinz Bowling Center, 700N. Lafayette Rd., South Lyon, MI. 
The meeting was adjourned at 8:00 PM
 

• Minutes taken on March 10, 2022 and respectfully submitted on March 20, 2022 by Maureen Posler.

Present: Julie Pelletier, Karissa & Elijah Canfield, Thad Bogert, Diana Bolton, Cheryl Van Vliet, Hal Hultman, and Maureen Posler
​
Elijah called the meeting to order at 6:30 PM.

1. Additions & Corrections: None.
2. Minutes of Last Meeting: Minutes were tabled until next meeting.
3. Treasurer’s Report:  A Treasurer’s report was not presented. Elijah advised the members present that Helene will need to temporarily step down as Treasurer. A new Treasurer will be needed.  Elijah asked if an election was necessary for a new treasurer. Cheryl responded that someone could volunteer to take on the treasurer responsibilities or an election could be held.  Whoever takes on the treasurer responsibilities will need to obtain the records from Helene or Phil and review procedures.
4. Correspondence: None.
5. NC Civitan Membership Retention & Growth Committee: It was decided at the last meeting to have a discussion on growth within our meetings rather than a separate committee.  Elijah led the group through an exercise where everyone wrote an anonymous statement on what they wanted the KVCC to be.  It was interesting that most of the statements had a common theme of being more active in the community which might also be an opportunity to interest more community members to join our club.  There was also conversation about how many successful groups have a very dynamic and informational web site.  Elijah mentioned the Plymouth Canton web site which has lots of event pictures and newsletters on it. Maureen sent Elijah newsletters and minutes for most of the past year and he will format and figure out how to post on the web site.  He did say the web site needed a volunteer who would keep it updated. Another idea discussed was to have a “Member Spotlight” section in the newsletter. This would result in members knowing more about each other and if we put newsletters on the web site, members would see more about us personally and perhaps know someone in the club which might incent people to join as well. Other events that might generate attention and participation in the community were discussed such as a game night.  We decided to do a “Desert Angels” package party where we invite the community to participate in packing boxes for troops overseas. Anyone with connections to local businesses that could reach out for donations would be appreciated. 
6. Civitan Youth Entrepreneurs Committee: Nothing much has happened with this initiative. Elijah met with Nick of the DDA and Nick’s concern was that the youth initiative could be seen as competing with the Farmer’s Market.  It was suggested that we combine efforts with the Farmer’s Market. KVCC could co-market with them.  Cheryl reached out to International to see if we could get less expensive liability insurance for the group. So far there has been no response.  Cheryl reached out again and if there is no response by this week, the club will go with another insurance that was sourced out. 
7. Health & Wellness Project Grant:  Thad has taken the lead on this and applied for a grant from South Lyon to fund an initiative titled “Inspired Movement Project”.  The project is to promote physical activity by implementing Digital Play Spaces that inspire participants with intellectual and developmental disabilities to interact or play with objects projected on a wall or floor using their hands or feet.  KVCC would provide a play spot to South Lyon Community Schools at no cost to the district.  Thad passed out an excellent summary that describes Digital Play Spaces and a tentative budget.  Please see Thad for more information or a copy of the summary.

 
Projects Updates:

1. Charity Poker: The next Charity Poker event will be March 24-27, 2022 at Vision Lanes in Westland.  Phil will be sending a “Sign-Up Genius” for volunteers to schedule time.  There is a big concern that we will not have enough volunteers to staff the event.  This would put our club in a bad light and jeopardize future events.  The Charity Poker events are a major fundraising source for KVCC.  We would not find another such opportunity to generate funds if this falls through. PLEASE SIGN UP FOR A SHIFT OR TWO!  The next scheduled charity poker is May 19-22, 2022
2. North Central District Spring Meeting: This meeting is scheduled to be held April 22-24 at the Hampton Inn & Suites, 1921 Pipestone Rd., Benton Harbor, MI 49085.  The phone # is 269-827-5878. If you are interested in attending, book your hotel room by March 12th and register by April 1st.
3. South Lyon Creek Clean-up: Club members interested in participating in this community event can register to volunteer on their web site.
4. Adopt-A-Highway: The highway clean-up is scheduled for April; however available dates have not been published on the city web site.  Once information is available, Diana will pass it on to club members. 
5. Camp Civitan: Camp Civitan will be held June 9-12, 2022.  Cheryl was pleased to report that there was only a small increase in cost per camper for 2022.  The increase was from $157- 168/camper. Cheryl brought Michigan raffle tickets for members to sell or buy.  This is a major fundraiser for Camp Civitan.  Plan on purchasing tickets at the next meeting and taking tickets to sell to friends and family.
6. Focus Hope: The next box packing event is scheduled for October 8th.

Next Meetings:
The next meeting will be a dinner meeting on February 24, 2022.  Please note a location change:  The dinner meeting will be held at the Pinz Bowling Center, 700N. Lafayette Rd., South Lyon, MI. 
The meeting was adjourned at 7:45 PM
 

• Minutes taken on February 9, 2022 and respectfully submitted on February 14, 2022.