Present: Karissa & Elijah Canfield, Bonnie Charette, Dan Mercurio, Phil Crutchfield (friend Kathy), Kris Krzyzanski, Thad Bogart, Cheryl VanVliet, Hal Hultman, Tim Root, Maureen Posler (via phone), (Guests: Alex Hanson-S. Lyon Creek Clean-up, Ryan DeSana-Principal of Bartlett Elementary School), and Theresa Furget.
Elijah called the meeting to order at 6:30 PM.
ii.25 sign-ups, 18 paid, 12 students for May. iii.Marketing Plan: On site attractions, flyers, or other ideas? Thad indicated that it has been posted on FB and will do it again at the beginning of May.
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Present: Karissa & Elijah Canfield, Mark Blondy (Guest Annette Newton), Diana Bolton, Guest Dan Mercurio-soon to be new member), and Theresa Furget.
Elijah called the meeting to order at 6:34 PM.
Signup Genuis Link for April Event: https://www.signupgenius.com/go/30E0C4DAEA62CA6FC1-55668882-kvcivitan ii.Training Session: Elijah handed out the Charity Poker Notes and went over them. He indicated the Poker Box has the club’s application/ license for the event, money, the dowel for the singles, paper, pens, and blank name tags etc. He emphasized that the sign in sheet the day of the event must have 3 workers and 1 chairperson signatures. The chairperson signs the end-of-day form (Daily Cash Accountability). The end-of-day account of money should be exact and match what is being reported. On the fourth/final day 2 checks will be made out. One to Vision Lanes for rental location and the other to Krazy Kopz for their cut of the profit. Each check should be noted in the memo line the dates of the four days of the event and what the check is for-rental location and Krazy Kopz profit/share etc. The final statement that goes to the State of MI will be signed by the club’s president-Elijah. The complete Charity Poker Notes will be onsite for reference if needed.
ii.Marketing Plan: On-site attractions, flyers, other ideas? Discussion was concerning how to increase the foot traffic at the YEM. Need something to attract people to YEM. Karissa reported that she has not heard back from the two grants she applied for (to cover the costs of inflatables etc.,). She is thinking the grants went to other groups. Elijah will create flyers to be hung around town and have someone hand out flyers at the farmer’s market. Mailers have already been discussed under item 5. Mark showed a Tom Cruise impersonator (Tom Dawson), and he works free for charities-but still would have to get the word out to the public. Discussed food trucks and ice cream truck.
Kensington Valley Civitan Club Business Meeting Minutes
02/13/25 Present: Diana Bolton, Thad Bogert, Karissa & Elijah Canfield, Cheryl VanVliet, Hal Hultman, and Theresa Furget. Elijah called the meeting to order at 6:37 PM.
ii.Monthly packing & delivery: Once a month packing larger food bags and delivering them to the students’ homes. Link: Blessings in a Backpack - South Lyon: February 15 - Monthly Packing & Delivery.
ii.Random Acts of Kindness Ideas: Elijah indicated that Cheryl produced a list of ideas that are included on the back of the agenda. Her examples are: delivering snacks to the local police fire and EMS; adopting seniors at local assisted facilities and give them a small holiday gift/birthday gift or sponsor an event at the facility.; leave monthly treats/cards for homebound seniors; work with Active Faith for children birthdays; donation of needed items to Blessings in a Backpack; sponsor a party for Special Olympics group; sponsor a craft/event for a special education classroom; and purchasing books for young kids to own. Karissa and Elijah talked about Civitan International’s (CI) Four Impact Areas: 1. Accessible & Inclusive Communities; 2. Education & Employment; 3. Health & Wellness; 4. Family & Community Support. They passed out a copy of the impact areas. Elijah talked about sponsoring a public exercise park (under Health & Wellness). Karissa talked about working with the Lyon Downtown Development Authority (DDA) with an ART Park/Mural, in particular a circular arch bench that would be paintable. The club would be able to collaborate with the artist and DDA to produce a design to be painted. It will cost about $12,000. Here’s the link that tells more about it: Thad talked about sponsoring a clergy lunch and a lunch at the senior center.
ii.S. Lyon Superintendent Steve Archibald Letter-Cheryl: Cheryl is still waiting to hear back from the Superintendent concerning marketing the event on the school’s websites/calendars. iii.Marketing Plan-on site attractions, flyers, other ideas? Need to increase the foot traffic for the YEM dates. Discussion was to buy ads in various community papers. Lyon Today, Hometown Herald was mentioned. Karissa indicated The Lyon Today Magazine has a much larger reach of about 21,000 homes. And would cost about $200 or .10 per home. She is waiting to hear back from them about the actual price and whether it could go in the May magazine. Karissa also talked about direct mailings with postcards. This would cost about $200 and go to about 600 homes and postage would be an additional $130. She could try to get a better price on the postcards if it were decided to go this route. Thad talked about sponsoring signs to be put up in the high schools’ fields on the fences. He thought it cost about $350, but it also depends upon the actual sport (football, baseball, etc.) Karissa has applied for two grants to get inflatables and yard games for two different YEM dates to help increase customers.
Present: Phil Crutchfield, Diana Bolton, Karissa & Elijah Canfield, Cheryl VanVliet, Hal Hultman, Thad Bogert, Mark Blondy, Tim Root, guest Chiara Mattieson, and Theresa Furget.
Elijah called the meeting to order at 6:33 PM.
ii.Karissa talked about February having random acts of kindness to the Police, fire department, non-profit groups, senior facilities, group homes etc. She also discusses having a chili cook off. iii.St. Patrick’s Day event-such as a shamrock hunt. iv.Mark talked about a bowling fundraiser. He has some old coffee urns (about 20) that could be used as targets for throwing balls (softballs etc.) at them. He also has a cotton candy machine and the spin art spinner that can make tie-dye tee shirts.
ii.Need to start collecting items sooner. iii.Allocate club money to purchase items that have not been donated. iv.Solicit more monetary donations. v.More flyers need to be distributed. vi.More collection areas are needed. vii.Need to recheck the Amazon Wish List as products change continuously and delivery dates change with vendors. viii.Space is an issue and more tables are needed. This brought up the discussion of where to hold the packing party in 2025. Need a gym, cafeteria type location at an elementary school or even a church (St. Joe’s). The Roper Barn was brought up. Thad will contact The Roper Barn to see if this is possible. He knows that The Roper Barn will need to pull a special permit to have the packing party there. Also, more setup time is needed to set up and organize items prior to having the public come in and start packing.
ii.Participation Certificates sent: Maureen sent them out to the kids. iii.Facebook Group Creation: Thad reported this has been done. iv.Implement Refundable Deposit: Elijah reported that he has individuals sign up and then they do not show up. He wants to implement a $20 deposit for each date that would be refundable when they show up. Venmo would allow the refund to go directly back to the individual and money left in the account (individuals that did not show up) could be directly deposited into the club’s general account at the end of the season. Elijah will investigate setting up the account for YEM. This also brought up the discussion about increasing foot traffic for the YEM. Discussion was:
Present: Cheryl VanVliet, Diana Bolton, Thad Bogert, Phil Crutchfield, Maureen Posler, Hal Hultman, Karissa & Elijah Canfield, Paulina Poplawska, guest-Mark Blondy, and Theresa Furget.
Elijah called the meeting to order at 6:30 PM.
ii.Implement Refundable Deposits- Elijah explained that only about 50% of the individuals that sign up to participate show up. As the market grows larger, this could impact on available space. If they had to pay a deposit of $20 per event which would be refunded to them if they showed up. The application would state that a spot is reserved only if a deposit is paid. There’d be an emergency policy that would be on a case-by-case basis. This would be decided by Eliijah. iii.Retail Shop Update-Mark Blondy: Mark owns the Roundabout Resale shop in New Hudson. He attended the last YEM event in September and offered a table in his shop to all the youth entrepreneurs. So far, only one has taken him up on his offer-Malia of Bumble Beads. He would like to recontact them (but doesn’t have any contact info for them). Members felt since they’re minors, Elijah should send out an email to the youth and let them contact Mark if they’re interested in participating. He would have contracts with the youths stating all profits are theirs. Malia of Bumble Beads has a table with two tabletop signs, one addressing YEM and the other one addressing KVCC in his store. Karissa stated Malia has also been selling her items at the Biggby Stores. Malia’s profits go to the Blue Star Service Dog organization. iv.Facebook Group Creation: Elijah stated Malia’s mother reached out to him concerning a Facebook group that would be beneficial to youth that are interested in starting a business and all it involves. It would be a support group and would only be open as a private group and not open to the public. KVCC would be the administrator of the group. Members felt this was a great idea and would be helpful to YEM.
Kensington Valley Civitan Club Business Meeting Minutes
September 12, 2024 Present: Cheryl VanVliet, Hal Hultman, Vivian VanVliet, Elijah Canfield, Karissa Canfield, Thad Bogert, Kris Krzyzanski, Phil Crutchfield, Maureen Posler Meeting called to order: 6:30 PM by Thad Bogert. Minutes: Minutes of Last Meeting: Maureen passed out copies of the August meeting minutes. There were no corrections. Kris Krzyzanski made a motion to approve, and Vivian VanVliet seconded the motion. All agreed and minutes were approved. Treasurer’s Report: Thad reviewed a summary Diana provided to the budget. There were no questions. Maureen made a motion to approve the treasurer’s report. Hal seconded and the treasure’s report was approved. Correspondence: No correspondence to review. Project Updates:
Kensington Valley Civitan Club Business Meeting Minutes
August 8, 2024 Present: Diana Bolton, Rich Roberts, Karissa & Elijah Canfield, Phil Crutchfield, Paulina Poplawska, Tim Root, Cheryl VanVliet, Hal Hultman, Maureen Posler, and Theresa Furget. Thad called the meeting to order at 6:35 PM.
Minutes taken on August 8th and respectfully submitted on August 9th, 2024 by Theresa Furget. Kensington Valley Civitan Club Business Meeting Minutes
July 11,2024 Present: Phil Crutchfield, Kris Krzyzanski, Karissa & Elijah Canfield, Carol Sienko, Thad Bogert, Tim Root, Maureen Posler, Cheryl VanVliet, Hal Hultman, and Theresa Furget. Special guest: Shaylin LeBlanc, scholarship recipient. Thad called the meeting to order at 6:34 PM.
Minutes taken on July 11th and respectfully submitted on July 12th, 2024 by Theresa Furget. Present: Julie Pelletier, Diana Bolton, Paulina Popowski, Phil Crutchfield, Cheryl VanVliet, Hal Hultman, Karissa & Elijah Canfield, Carol Sienko, and Theresa Furget. Guests: Travis Tomlinson & Tim Root. Meeting called to order by Elijah Canfield (in Thad’s absence) at 6:33 PM.
ii.District 13 Board of Commissioners-Phil Weipert, certificate. iii.52nd District Court 1st Division Novi, certificate. iv.6th Judicial Circuit Court Family Division, certificate. v.Oakland Co. Executive-David Coulter, certificate. vi.Oakland Co. Sherrif-Michael Bouchard, certificate. vii.MI House of Representatives Kelly Breen, certificate. viii.S. Lyon Area Youth and Assistance-2024 Outstanding Youth, certificate. ix.MI US Senator-Gary Peters, Certificate of Senatorial Recognition. Members congratulated Travis with applause for the recognition that he’s received Elijah stated that Travis would be a tremendous asset to the club , maybe under the family club plan. Theresa stated she wasn’t sure how Civitan Internation did this, but she’ll figure it out and members saw no problem to have Travis become a club member. Elijah made a motion and Paulina seconded it to have Travis become a member of the club, with the club paying his dues for him out of the general account for the first year. Motion passed.
Present: Diana Bolton, Phil Crutchfield, Thad Bogert, Carol Sienko, Julie Pelletier, Paulina Poplawski, and Theresa Furget. Guest: Tim Root, he has participated in Desert Angels packing party and his children participate in the Youth Entrepreneur Market.
Thad called the meeting to order at 6:30 PM.
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